NOTICE TO BIDDERS
Brookings SRE Building
Sealed bids will be received by the City Council of Brookings, South Dakota, at the Office of the
City Clerk at the City & County Government Center, 520 3rd Street, Suite 230, Brookings, South
Dakota, 57006, until 1:30 pm CST, Thursday, July 30, 2026 for the Brookings SRE Building
Project. All bids will be publicly opened and read.
Such bids are to provide for furnishing all equipment, labor, and materials as set forth in the
specifications and performing all work, incidental thereto for the following approximate work
quantities:
Bid Schedule A – Site Work
Primary Work: Mobilization, Construction Safety Phasing Plan, 1000 CuYd of Unclassified
Excavation, 100 CuYd of Disposal of Excess Material, 370 CuYd of Aggregate Base Course,
780 SqYd of Geotextile Separator Fabric, 80 Ft of 12" RCP, 1 Each 12" RCP Flared End, 0.5
Acre of Seeding and Fertilizing, 75 CuYd of Topsoil (Obtained on Site), 2400 SqYd of
Mulching, 700 SqYd of 8" Concrete Approach Pavement, 25 SqYd of 8" Concrete Valley
Gutter, 1 Each Connect RCP to Existing Storm Sewer Inlet, 50 SqYd of 4" Asphalt Repair, 160
Ft of High Flow Silt Fence, 2 Each Inlet/Culvert Protection, and other items of related
Construction.
Alternate Bid A1 - Water Service Utility
Primary Work: Mobilization, 350 Ft of Directional Bore 2" Water Service, 450 Ft of 2" Water
Service, 1 Each 6" x 2" Saddle w/Corp. Stop, 1 Each 2" Curb Stop w/Box, 1 Each Connect to
Existing Water Main, and other items of related Construction.
Bid Schedule B - 37'-8” x 63'-8” Snow Removal Equipment (SRE) Building Construction
Primary Work: Construction of a 37'-8” x 63'-8” Snow Removal Equipment (SRE) Building,
complete.
Alternate Bid B1 - 37'-8” x 63'-8” Snow Removal Equipment (SRE) Building Domestic
Water Plumbing
Primary Work: Construction of 37'-8” x 63'-8” Snow Removal Equipment (SRE) Building
Domestic Water Plumbing, complete.
1. Plans and Specifications: Copies of the Plans and Specifications are available for
inspection at:
Office of the City of Brookings, South Dakota, or at the Office of Helms and
Associates, 416 Production Street, Aberdeen, South Dakota 57401.
Plans and Specifications may be obtained, at the Office of the latter, upon
payment to Helms and Associates for shipping and handling in the amount of
$100 for an 11” x 17” size set of plans and specifications.
Plans and Specifications may be retrieved by registering with the Issuing Office at
http://www.helmsengineering.com/biddocs.html. Following registration,
complete sets of Plans and Specifications may be downloaded as portable
document format (PDF) files. Users who have downloaded the Plans and
Specifications will be mailed an invoice of $20.00. All payments are non-
refundable.
Additionally, upon request, in accordance with South Dakota Codified Law
5-18B-1, one copy of Plans and Specifications shall be furnished, without
charge, to each Contractor resident in South Dakota who intends, in good
faith, to bid upon the project.
2. Bid Guarantee: Each bid must be accompanied by a certified check, cashier's
check or draft in the amount of five percent (5%) of the total bid, and drawn on a
solvent State or National Bank, or a ten percent (10%) Bid Bond issued by a
surety authorized to do business in the State of South Dakota and payable to the
City of Brookings, South Dakota. The check or bond will be retained by the City
as liquidated damages if the successful bidder refuses or fails to enter into a
contract and performance bond in accordance with the bid when notified. All
bidders are required to hold all applicable South Dakota tax licenses.
3. Contract Bonds: Separate Payment and Performance Bonds guaranteeing faithful
performance of the Contract and payment of all labor, materials, rentals, etc., will
be required for an amount equal to one hundred percent (100%) of the amount of
the Contract. All bonds must be issued or co-signed by a licensed resident agent
of South Dakota.
4. Commencement and Completion: The Engineer will set the beginning date in a
written "Notice to Proceed with Construction". The Contractor shall begin the
work within ten (10) days of the date set forth in the written "Notice to Proceed"
and shall complete the work within the number of calendar days, working days, or
completion date or dates as shown in the Specifications.
5. Title VI: The City of Brookings, in accordance with the provisions of Title VI of
the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure
that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award.
6. Minimum Wage Rates: The successful bidder will be required to comply with all
applicable Federal Labor Laws, including the minimum wage rates decision of the
United States Department of Labor.
7. Affirmative Action: A Contractor who may be awarded a contract of $10,000 or
more and subcontractors who may be awarded a subcontract of $10,000 or more
will be required to maintain an affirmative action program, the standards for
which are contained in the advertised specifications.
8. Award of Contract: The right is reserved, as the interest of the City of Brookings,
South Dakota, may require, to reject any and all bids, to waive informality in bids
received, and to accept or reject any items of any bid, unless such bid is qualified
by specific limitation.
9. The contractor will certify that he and any of his subcontractors meet the
requirements of 49 CFR, Part 29, regarding debarment, suspension, ineligibility
and voluntary exclusion as further described in these specifications.
10. The contractor will certify that he and his subcontractors will comply with the 49
CFR, 30.17, regarding Foreign Trade Restrictions as further noted in project
specifications.
11. The contractor will certify that he and his subcontractors will comply with "BUY
AMERICAN CERTIFICATION (JAN. 1991)" as further noted in project
specifications.
12. The contractor will comply with "BUY AMERICAN-STEEL AND
MANUFACTURED PRODUCTS FOR CONSTRUCTION CONTRACTS (JAN.
1991)" as further described in project specifications.
13. If an applicant (corporation) has either unpaid Federal tax liability or has been
convicted of a criminal violation under any Federal law within the preceding 24
months, the applicant is ineligible to receive an award unless the sponsor has
received notification from the agency suspension and debarment official (SDO)
that the SDO has considered suspension or debarment and determined that further
action is not required to protect the Government’s interests.
All bids must be signed and submitted in a sealed envelope and shall state on the lower left
hand side of the envelope “Bid for SRE Building Project.” Any bids received after the deadline
will not be accepted.
No bids may be withdrawn after the time set for the opening of bids. Action on the bids will
occur within 30 days of the bid opening. The City of Brookings reserves the right to waive
irregularities and to reject any and all bids.
Bonnie Foster, City Clerk
Published ___ time(s) at an approximate cost $___________.
“If you require assistance, alternative formats and/or accessible locations consistent with the
Americans with Disabilities Act, please contact he City ADA Coordinator at 605-692-6281 at
least 48 hours prior to the meeting.”
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
