Security Camera Devices and Accessories - Human Services

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Request for Quotation (RFQ)
Solicitation Number 6606
Description Security Camera Devices and Accessories - Human Services
Date of Issuance 7/13/2026
Inquiries Deadline Date & Time (local) 7/23/2026, 2 PM
Due Date & Time (local) 7/28/2026, 2 PM
Pre-Submission Conference No
Buyer Name LaBudde
INTRODUCTION
The Kent County Purchasing Division is soliciting quotations for security camera devices and accessories
to be implemented and installed by Kent County Facilities team at Kent County Human Services building
located at 121 Martin Luther King Jr. Street Grand Rapids, MI 49507.
SCOPE
Delivery of all equipment must be from an authorized Axis Communications dealer. Alternates, B stock,
or refurbished equipment will not be accepted.
All equipment must be received and invoiced no later than September 01, 2026.
Camera Devices:
6 - Axis P4708-PLVE
6 - Axis P3738-PLVE
7 - Axis P3278-LVE
1 - Axis M4318-PLVE
1 - Axis P5676-LE PTZ
Accessories:
1 - Axis T91B50 - Telescopic Ceiling Mount
4 - Axis T94N01D - Pendant Kit
Page 1 of 4

2 - Axis TP3204-E - Recessed Mount
4 - Axis T91D62 - Telescopic Parapet Mount
3 - Axis TP3103-E - Pendant Kit
4 - Axis TP3206-E - Recessed Mount
1 - Axis T91A23 - Tile Grid Ceiling Mount
1 - Axis T94A01D - Pendant Kit
8 - Axis T91E61 - Wall Mount
7 - Axis T94K01D - Pendant Kit
1 - Axis T91D61 - Wall Mount
2 - Axis T94N02D - Pendant Kit
3 - Axis TP3302-E - Corner Mount
Kent County will award and contract for the goods and services in this Solicitation in an efficient and
timely manner. In no event will notification of award be more than 45 days from the date of submission.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
DELIVERY DATE WARRANTY
Respondent, at time of submission, shall in good faith quote a delivery date after full and careful
consideration of materials, production schedules, labor availability and other relevant factors.
Respondent shall notify Kent County Purchasing in writing within (10) business days of purchase order
receipt if the confirmed delivery date is later than the quoted delivery date. The County reserves the
right to either accept the confirmed delivery or cancel the purchase order. Respondent acknowledges
that any agreement pursuant to this solicitation is in reliance upon Respondent's confirmation of
delivery. Respondent may incur liquidated damages if delivery is more than (15) business days from the
confirmed delivery date.
PRE-SUBMISSION ON-SITE INSPECTION
A pre-submission conference will not be held for this Solicitation. Utilize the inquiries link posted with the
Solicitation to request additional information. Respondent may not conduct an on-site inspection without
Page 2 of 4

an appointment with a County representative as the location is a private residence. Discussions between
Respondent and Kent County staff during the on-site inspection do not override any written specification
or correspondence provided in this Solicitation.
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent County
employees.
INVITATION FOR BID/RFQ SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be
considered.
Submit completed Quote Form
Submissions may be submitted electronically on the Bid Opportunities page of the Kent County
Purchasing Division's website. Respondent must include a complete submission as 1 non-password
protected PDF document.
Respondent shall submit the Submission Form ("Bid Form" "Response Form") posted on the Bid
Opportunities page of the Kent County Purchasing Division's website. Click the Submit Online icon to
submit electronically or to print the Submission Form. Respondent must submit the Bid Bond with
Submission Form if applicable.
The time required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including all technological difficulties, and deems the County and its service
provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's
email. Respondent shall view the link in the confirmation email to determine accuracy prior to due
date/time.
Submissions that deviate from the Solicitation specifications will only be considered if the deviations are
clearly detailed and noted within the submission. In case of a dispute regarding the true intent and
meaning of the specifications, the County's interpretation will prevail. When a Solicitation states no
alternates, no deviations are permitted.
Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable
offer for a period of 45 days from the due date/time. In the event the notification of award is not made
within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of
their submission.
Page 3 of 4

Submissions may only be withdrawn by written request if the request is received before the due
date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
Page 4 of 4

Quote Form
Camera Devices
Part Number Description Quantity Cost per Unit Total Cost
P4708-PLVE Panoramic Camera 6 0
P3738-PLVE Panoramic Camera 6 0
P3278-LVE Dome Camera 7 0
M4318-PLVE Panoramic Camera 1 0
P5676-LE PTZ Camera 1 0
Accessories
Part Number Description Quantity Cost per Unit Total Cost
T91B50 Telescopic Ceiling Mount 1 0
T94N01D Pendant Kit 4 0
TP3204-E Recessed Mount 2 0
T91D62 Telescopic Parapet Mount 4 0
TP3103-E Pendant Kit 3 0
TP3206-E Recessed Mount 4 0
T91A23 Tile Grid Ceiling Mount 1 0
T94A01D Pendant Kit 1 0
T91E61 Wll Mount 8 0
T94K01D Pendant Kit 7 0
T91D61 Wall Mount 1 0
T94N02D Pendant Kit 2 0
TP3302-E Corner Mount 3 0
Shipping and Handling for all items 1 0