Residential Windows, Siding, Garage Door - Kentwood

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitaon Type Bid
Solicitaon Number 6599
Descripon Residenal Windows, Siding, Garage Door - Kentwood
Date of Issuance 7/10/2026
Inquiries Deadline Date & Time (local) 8/14/2026, 2 PM
Due Date & Time (local) 8/18/2026, 2 PM
Pre-Submission Conference Yes: Mandatory On-Site (atendance & sign in required)
Conference Date & Time (local) 8/11/2026 11:00 AM
Buyer Name Pitchellis
INTRODUCTION
The Kent County Purchasing Division is solicing bids for Residenal Windows, Siding, and Garage Door
at 5712 Jamestown CT SE, Grand Rapids, MI 49508.
BID OPENING
The sealed submissions will be publicly opened and read aloud by the Kent County Purchasing Division.
Kent County Purchasing Division will conduct public openings via teleconference. Click here to join the
public opening.
SCOPE
Dimensions, if furnished, are for general reference only and should be verified by Respondent.
Kent County will award and contract for the goods and services in this Solicitaon in an efficient and
mely manner. In no event will noficaon of award be more than 45 days from the date of submission.
Kent County will evaluate responsive submissions for both all-inclusive project cost and by individual line
item. Kent County reserves the right to award to mulple Respondents, one Respondent for the enre
project, or reject any or all submissions. Kent County, in its sole discreon, reserves the right to weigh
any and all factors in the decision and award to the Respondent(s) deemed most advantageous to Kent
County.
The Kent County Standard Submission Terms posted on the Bid Opportunies page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
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INQUIRIES
Any and all communicaon regarding this Solicitaon shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunies page or during pre-proposal meengs. Kent County reserves the
right to determine the response format or not respond, at its sole discreon.
MANDATORY PRE-SUBMISSION ON-SITE CONFERENCE
Conference Date 8/11/2026
Conference Time (local) 11AM
Locaon 5712 Jamestown CT SE, Grand Rapids, MI 49508
A mandatory pre-submission conference is scheduled for this Solicitaon. Atendee should arrive a
minimum of 5 minutes before the conference scheduled date and me to sign-in. Atendee will not be
allowed to sign in aer the conference has commenced at mandatory meengs and is disqualified
from parcipang in this Solicitaon.
The conference provides equal opportunity to seek clarificaons and inspect the locaon (if applicable).
Atendee shall have fully reviewed all Solicitaon documents and correspondence prior to the
conference. Atendee is responsible for taking meeng notes and shall be an employee or authorized
reseller of the Respondent with requisite knowledge, skill, and abilies to parcipate.
LICENSING AND CODE COMPLIANCE
All materials and methods of construcon related to work performed on this project must comply with
locally adopted code requirements and must meet with the approval of local code enforcement officials.
Contractor shall obtain, pay for and post on site all permits and licenses necessary to complete this
project. Contractor and subcontractors must have current Michigan Residenal Builders License, trade
specific license or cerficaons as required by the State, County and/or local government. A copy of
contractor license(s) and/or cerficaons necessary to complete this project to be provided with Bid
Response or previously on file with Kent County to be considered.
CONTRACTING WITH SMALL BUSINESSES, MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES,
VETERAN-OWNED BUSINESSES, AND LABOR SURPLUS AREA FIRMS
Bidders are encouraged to establish delivery schedules and divide total requirements, when
economically feasible, into smaller tasks or quanes to permit maximum parcipaon by small
businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor
surplus area firms. 2CFR 200.321. Kent County encourages bidders to use small business associaons,
minority business development groups, and local organizaons when solicing potenal subcontractors
for this project.
FEDERAL SYSTEM FOR AWARD MANAGEMENT (SAM)
Each Contractor and sub-contractor(s) shall maintain an acve Unique Enty ID (UEID) with the Federal
SAM registry (htps://www.sam.gov) at all mes during the project. Contractor must provide list of all
sub-contractors, contact details, and acve UEID to Kent County following award. Contractor must
provide proof contractor has iniated or completed the registraon of the assigned UEID within seven
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(7) days of Bid closing. If sufficient proof is not received within seven (7) days of Bid closing, Kent County
may deem Contractor's bid Non-Responsive. Projects will not be awarded unl UEID registraon is
complete.
PROJECT SIGNAGE
A project sign is to be installed in a prominent and accessible locaon at the project work site to inform
the public of project acvity. The project sign is to be maintained in good condion throughout the
enre construcon period. Format and size requirements are to be provided by Kent County. (See
Appendix A - Project Sign)
MATERIAL AND WORKMANSHIP WARRANTY REQUIREMENTS
Materials installed and work performed shall have a minimum one-year Respondent warranty from the
date of final acceptance of the work by the Homeowner and Kent County. In addion, all
equipment/materials shall consist of the original manufacturer warranty which shall be transferred to
the Homeowner upon final acceptance. Warranes shall include, at minimum, warranes against
defects in design, materials, and workmanship. Labor and shipping costs for the replacement of
defecve material will be borne by the Respondent for the duraon of the warranty period. The
Respondent agrees that, regardless of statements to the contrary, he/she will not disclaim either the
warranty of merchantability or the warranty of fitness for a parcular purpose.
FUNDING SOURCE
This Project is funded, in whole or in part, by funds received through a federal grant requiring
compliance with the Federal Uniform Guidance rules. 2 CFR Part 200. Respondent shall warrant and
cerfy that, in the performance of the resultant agreement, it has complied with or will comply with all
applicable statutes, rules, regulaons and orders of the United States, including laws and regulaons
pertaining to labor, wages, hours and other condions of employment. Contract requirements include,
but are not limited to, the Federal Funded Contract Requirements for construcon as provided at:
htps://www.kentcountymi.gov/DocumentCenter/View/1550/Federal-Funded-Contract-Requirements-
PDF
INSURANCE
Respondent shall procure and maintain insurance that complies with County of Kent Insurance
Requirements listed at: htps://www.kentcountymi.gov/DocumentCenter/View/1551/Insurance-
Requirements-PDF
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent County
employees.
INVITATION FOR BID/RFQ SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/me specified by the designated clock (local me). Late, faxed, or emailed responses will NOT be
considered.
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Submissions may be submited electronically on the Bid Opportunies page of the Kent County
Purchasing Division's website. Respondent must include a complete submission as 1 non-password
protected PDF document.
Respondent shall submit its response using the Response Form provided with this solicitaon posted on
the Bid Opportunies page of the Kent County Purchasing Division's website. Click the Submit Online
icon to submit electronically or to print the Submission Form.
The me required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including all technological difficules, and deems the County and its service
provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's
email. Respondent shall view the link in the confirmaon email to determine accuracy prior to due
date/me.
Submissions that deviate from the Solicitaon specificaons will only be considered if the deviaons are
clearly detailed and noted within the submission. In case of a dispute regarding the true intent and
meaning of the specificaons, Kent County's interpretaon will prevail. When a Solicitaon states no
alternates, no deviaons are permited.
Kent County is not liable for cost incurred prior to award. A submission shall constute an irrevocable
offer for a period of 45 days from the due date/me. In the event the noficaon of award is not made
within 45 days from the due date/me, the Respondent may withdraw or provide a writen extension of
their submission.
Submissions may only be withdrawn by writen request if the request is received before the due
date/me. Withdrawals aer opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are elecng not to parcipate in this Solicitaon.
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Location: GENERAL REQUREMENTS
PROJECT REQUIREMENTS Quantity Cost/Units Total
1- PERMITS
(SpecificationID:1.01260EstimatedQty:0)
Contractorshall obtain, payfor, and post on-site all permits on behalfofowner that arenecessaryto
completethis project as required bytheState, County and local government.
-
Copy ofapproved permit must be provided toKent County upon projectcompletion.
Location: EXTERIOR HOUSE
WINDOWS Quantity Cost/Units Total
2- WINDOW-VINYL-LOW E DBLGLZ ENERGY STAR -
W/TRIM
(Specification ID:50.00000Estimated(Qty:14)
Field measure and install a PVC, like for like, double glazed, argonfilled Low E window that meetsthe
ENERGYSTAR standardsfor this climate forUvalueand SHGC. Include 1/2 screen. Wrap exterior jamb
and sill with aluminumcoil stock back caulked and nailed 6" on center. Repair any necessary interior trim.
Disposeof existing window.
EXTERIOR WALLS Quantity Cost/Units Total
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3-INSTALL VINYLSIDING ANDRELATEDCOMPONENTS
(SpecificationID:30.12750EstimatedQty:7)
Install vinyl siding, comer boards and other typical vinyl components.Stagger siding jointsandconceal
joints fromstreet view. Install"Tyvek"orequalair barrier. Install 1/4" perforated foil backed foam insulation
board at housecomers. Use at least .044millimeter thick siding andcomponents manufactured by Georgia
Pacific, Mastic, Wolverine, Certainteed or other approved equal.Siding to havea 50 year manufacturer's
warranty and be installed per manufacturer'sspecifications. Homeowner toselect siding and trim color.
EXTERIOR HOUSE Quantity Cost/Units Total
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4- EXTERIOR DOOR-REMOVE ANDREPLACE
OVERHEADGARAGEDOOR
(SpecificationID:0EstimatedQty:O)
Install an7'x 16' raised panel style, hot-dipped galvanized steel front overheaddoor w/a polyurethanecore
insulation, U-shaped bottomseal, baked on 2 coat polyesterfinish paint, hot-dipped galvanized stiles. All
necessary hardware/framing to be included.
Total
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APPENDIX A
Kent County - Project Sign Requirements
A project sign is to be installed in a prominent and accessible location at the active project work site to
inform the public of project activity. The back of the project sign may be used to post any required
notices outlined in the Federal Labor Standards. The project sign is to be maintained in good
condition, visible to the public and workers, throughout the entire construction period. The front of the
project sign may be used to incorporate contractor and other partner logos upon pre-approval by Kent
County. Project signage is intended to be temporary and only removed after Kent County's final project
approval.
Determining Number of Project Signs:
At least one project sign is necessary for each active work site.
When project activity is conducted at separate buildings or at separate locations more than 200
feet apart, at least one project sign is necessary at each location.
Multiple project signs are necessary at work sites that have road frontage of more than 200 feet,
or an area larger than 21,780 square feet (1/2 acre), or for sites with multiple housing units. One
project sign is required for each 1/2 acre, or for every 200 feet of road frontage, or for every 8
housing units. Quantity of signs required may be reduced with Kent County approval.
Project signs should be installed no closer than 100 feet apart.
Installation: Durable installation methods and materials shall be used to provide stability against wind
and other elements.
Required Federal Postings: At least one set of required federal notices must be displayed at prominent
and accessible place to be easily seen by workers. Federal notices can be printed on or securely fastened
to project sign.
Construction Material: Plywood or Corrugated Plastic
Minimum Dimensions: 24" horizontal x 18" vertical
Logo/Background Color: C0 M100 Y43 K18
Sample Kent County Project Signage - Printable image will be provided following project award.