Deployment assistance to the ADJ in support of migrating and upgrading Reqtrack

Location:	Ohio
Posted:	Dec 25, 2025
Due:	Jan 7, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment R - Professional, Administrative and Management Support Services
Solicitation No:	SRC0000036060
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000036060
Solicitation Name:	Deployment assistance to the ADJ in support of migrating and upgrading Reqtrack
Original Begin Date:	12/24/2025 2:30:15 PM
Begin Date:	12/24/2025 2:30:15 PM
End Date:	1/7/2026 3:00:00 PM
Inquiry End Date:	1/6/2026 9:00:00 AM
Commodity:	System or application programming management service
MBE Set Aside:	MBE Set Aside
Agency:	ADJ112020 Finance BEAR
Solicitation Status:	Open for Bidding
Solicitation Type:	Quick Quote

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036060

Solicitation Name

Deployment assistance to the ADJ in support of migrating and upgrading Reqtrack

RFx Type

Quick Quote

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

12/24/2025 2:30:15 PM (ET)

Amendment?

End Date

1/7/2026 3:00:00 PM (ET)

Inquiry End Date

1/6/2026 9:00:00 AM

Summary

The Adjutant General’s Department (ADJ), Directorate of Installation Management and Resources (DIMR) is seeking a contract to migrate Reqtrack from federal on-premises servers to application servers managed by the State of Ohio Office of Information and Technology (OIT) and hosted at the State of Ohio Computing Center (SOCC).

Predecessor Contract

Process

Ship To

P004005 ADJ ADJUTANT GENERAL'S DEPART State Finance Office Columbus

Contracting Entity

ADJ112020 Finance BEAR

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Scope of Work	Public Solicitation Documents (Approved)	SOW-reqtrack-scope.pdf

1 Record(s)

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STATE OF OHIO

The Adjutant General’s Department

2825 W. Dublin Granville Rd

Columbus, Ohio 43235

December 24, 2025

Division 1 – General

The Adjutant General’s Department (ADJ), Directorate of Installation Management and

Resources (DIMR) is seeking a contract to migrate Reqtrack from federal on-premises

servers to application servers managed by the State of Ohio Office of Information and

Technology (OIT) and hosted at the State of Ohio Computing Center (SOCC).

Reqtrack’s continued operation in its current environment is no longer feasible and

migration is required to maintain ADJ’s web application services and core capabilities

for its users and programs.

Reqtrack is an internally developed database application with a web based graphical

user interface that allows for tracking and reconciling state and federal financial

obligations for joint undertakings. Reqtrack is developed using C# and uses MS SQL

Server for data storage. The migration will need to consider security requirements

necessitated from storing personally identifiable information (PII) and other federal data.

The current security module will need updated for integration into the state’s multi-factor

authentication (MFA) framework.

The migration must be complete no later than 30 days .

SW – 1 Scope

The contractor will accomplish the OHARNG’s migration goal through updating source

code and deploying the application on servers located at the SOCC.

The state will establish and host SQL server instances for testing, development, and

production at the SOCC. The state will establish requisite virtual servers for developing

and deploying the updated code.

Remote assistance from the state will consist of screen share sessions via MS Teams

and/or emails. ADJ will coordinate access with OIT and SOCC personnel to facilitate

this project.

The contractor shall furnish all labor, equipment and materials to perform all work in

accordance with this statement of work. Work accomplished will meet or exceed the

specifications detailed below. Proposals must include all labor, material, mobilization

and demobilization costs for the entire project. All cost quotes must be guaranteed for a

minimum of 90 days from the date submitted.

SW – 2 Site of Work

The project will be managed by the ADJ’s State Finance Branch located at Beightler

Armory- 2825 West Dublin Granville Road, Columbus, Ohio 43235. The current

deployment of Reqtrack is on federal servers at Beightler Armory. All work requiring

physical interaction with the servers or physical work with the ADJ will take place at the

provided address.

SW – 3 Work to Accomplish

Contractor will provide resources to upgrade deployment assistance to the ADJ

in support of migrating and upgrading Reqtrack. The State of Ohio and ADJ will be

responsible for migrating the existing production MS SQL Server database and

establish testing and development databases.

This deployment assistance includes installing and configuring necessary

software, providing technical knowledge transfer of best management practices for

maintaining the implementation, and delivering the updated source code. This activity is

composed of the following elements, which are described in detail below:

3.1 – Project Scoping and Kickoff

a. Upon commencement of this project, the ADJ will provide the contractor with the

source code and a copy of the SQL Server Database (sanitized from PII and sensitive

data).

b. Project Kick-off & Migration Preparation Planning Call: After reviewing the source

code, the contractor will conduct a project kick-off and planning virtual meeting. The

goal of this call is to review the scope of work and outline prerequisite and preparation

activities that ADJ must complete prior to Reqtrack migration and deployment.

Attendees will include the contractor’s: project manager, technical lead, and enterprise

configuration engineer; ADJ’s Chief Financial Officer, Deputy Chief Financial Officer,

GIMS Administrator, and IT department lead; and OIT/SOCC IT support staff required to

support the application migration. Topics of the call will include:

1) Introduction of key ADJ, OIT, SOCC, and contractor staff assigned to the

project.

2) Review of the Scope of Work, period of performance, and delivery

methodology.

3) Review hardware specifications to be used for software deployment.

4) Review of key personnel calendars to establish project schedule.

5) Review and discuss list of known deployment technical challenges.

6) Review of licensing and software required for deployment.

7) Review of SSL Certificates required for software deployment.

8) Capture project clarification questions from both project teams.

9) Document and distribute to the project team the meeting decisions, issues, and

suggested mitigations (if any), and any other pertinent materials in preparation for

the upgrade.

10) Set expectations for both teams.

11) Define next actions.

3.2 – Update source code to ensure no functional losses and update security modules

to align with the state’s MFA framework.

1) Using the provided testing database, the contractor will update the code and

ensure functionality is not lost on their IT assets.

2) Demonstrate the updated application to ADJ for validation of functionality

3.3 – Deploy updated Reqtrack on the State of Ohio’s virtual server test

environment

a. Upon validation of the application functionality, the Contractor conducts a deployment

readiness and prerequisites confirmation call. The contractor and ADJ/OIT/SOCC staff

will confirm that all prerequisites have been completed and/or identify any remaining

issues or preparation tasks that need to be completed before the remote in-place

installation is executed. Attendees will include the contractor’s: project manager,

technical lead, and enterprise configuration engineer; ADJ’s Chief Financial Officer,

Deputy Chief Financial Officer, GIMS Administrator, and IT department lead; and

OIT/SOCC IT support staff required to support the application migration. The purpose

of the meeting is to determine if the state is ready for the remote Reqtrack installation.

Topics for the call include:

1) Confirm completion and status of all pre-install check list items.

2) Address potential resolutions for any uncompleted pre-install check list items.

3) Confirm that the state is prepared to proceed with the deployment and discuss

scheduling dates for the remote deployment assistance session.

b. Contractor to provide remote guidance to the state to install the updated code to the

State of Ohio’s virtualized environment and connect it to the testing database.

c. Contractor will assist the state in any required configuration of the state environment.

d. Contractor and ADJ will test the installation to verify functionality.

e. Contractor updates source code to address any functionality deficiencies found in the

test environment.

f. Steps a to e repeat until the ADJ/OIT/SOCC accepts the functionality.

3.3 – Deploy Reqtrack to the State of Ohio’s virtual server Production

Environment

a. Conduct a deployment readiness and prerequisites confirmation call (if needed).

b. Contractor to provide remote guidance to the state to deploy Reqtrack on the

production environment.

c. Contractor will assist the state in any required configuration of the state environment.

d. Contractor and ADJ will test and validate the installation to verify functionality.

e. If functional deficiencies are found, Reqtrack is removed from the production

environment and the contractor updates source code to address any deficiencies. As

required, code testing must first be resolved in the testing environment before being

used in the production environment.

f. Steps a to e repeat until the ADJ/OIT/SOCC accepts the functionality.

3.4 – Documentation

The contractor shall provide the following:

a. Well-documented source code.

b. A document detailing any environment settings that were set during the deployment

for future reference.

c. Provide technical knowledge transfer of best management practices to ensure that

Reqtrack can be maintained and updated to maintain security and functionality.

d. Contractor to provide additional technical follow-up as requested if unused funding

remains.

SW – 4 Site Visitations and Point of Contact

Site visits shall be arranged through Joe Tack (GIMS Administrator) 614-336-7089,

Jessia Smoke (Deputy Chief Financial Officer) 614-336-7148 or their representative,

Beightler Armory, 2825 W. Dublin Granville Road in Franklin County, Ohio, Monday

through Friday, between 7:00 a.m. and 3:30 p.m. at 614-336-7089.

SW – 5 Schedule

The proposed start date is contingent upon date of contract award and contractor staff

availability and will be mutually agreed upon between the ADJ and Contractor.

Reqtrack shall be deployed successfully on the state environment by 15 December

2025.

SW – 6 Point of Contact

Questions concerning the specification should be directed to Dr. Tack, technical

inspector, at 614-336-7089, Monday through Friday, between 7:00 a.m. and 3:00 p.m.

SW – 7 Proposal Information

A proposal along with Pricelist of resources must be submitted to Dr. Joe Tack,

OHARNG DIMR GIS Branch Chief at joseph.n.tack.nfg@army.mil and THROUGH

OHIOBUYS

SW - 8 Performances

1. Submittal of a proposal bid by contractor shall be accepted as prime facie evidence

that the contractor has examined the Specifications and is satisfied as to the nature of

the work and all matters which can in any way affect the work or cost thereof, under the

contract. Any failure of the contractor to become familiar with all available information

will not relieve him from successfully performing all work to be done for a complete and

successful job.

2. The above brief outline of principle features of work in no way limits the responsibility

of the contractor to perform all work and furnish all labor and materials required by the

specifications referred to herein. Any omission from the specification or

misunderstanding thereof shall not relieve contractor from performing all work required,

and furnishing the materials required to completely fulfill the INTENT of the Contract.

-END OF SCOPE-

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Deployment assistance to the ADJ in support of migrating and upgrading Reqtrack

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