RFP Disaster Debris Monitoring Services

Location:	Indiana
Posted:	Sep 3, 2026
Due:	Sep 17, 2026
Agency:	Town of Munster
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services Q - Medical Services R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

FOR

MUNSTER, INDIANA

DISASTER DEBRIS

MONITORING SERVICES

PROPOSAL DUE

SEPTEMBER 17, 2026

AT 9:00 AM CST

TABLE OF CONTENTS

I. PURPOSE:............................................................................................................................. 3

II. SCHEDULE............................................................................................................................3

A. PROPOSAL DEADLINE: Thursday, September 17, 2026 at 9:00 AM...................................... 3

III. POINT OF CONTACT:............................................................................................................3

IV. INSTRUCTIONS TO PROPOSERS:.......................................................................................... 3

V. TERMS AND CONDITIONS.................................................................................................... 5

VI. TECHNICAL PROPOSAL FORMAT:.........................................................................................7

A. QUALIFICATIONS OF THE FIRM............................................................................................. 7

B. QUALIFICATIONS OF STAFF................................................................................................... 7

C. TECHNICAL APPROACH......................................................................................................... 8

VII. COST PROPOSAL................................................................................................................ 9

VIII. PROPOSAL EVALUATION CRITERIA.................................................................................. 10

IX. SCOPE OF SERVICES.......................................................................................................... 11

A. BACKGROUND.....................................................................................................................11

B. DISASTER DEBRIS MONITORING SERVICES......................................................................... 11

Attachment 1: NON-COLLUSION DECLARATION.....................................................................13

Attachment 2: CERTIFICATION REGARDING LOBBYING.......................................................... 14

Attachment 3: FORM 200.321 AFFIRMATIVE STEPS............................................................... 15

Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION.........................................................................................................16

Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT...................................... 17

Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT...............................................................18

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MUNSTER, INDIANA

DISASTER DEBRIS MONITORING

REQUEST FOR PROPOSAL

I. PURPOSE:

The Town of Munster, Indiana (hereinafter, “Town”) was impacted by severe storms in

August 2026. In order to recover from this disaster and to respond to disaster events in the

future, the Town of Munster is soliciting proposals from experienced contractors to

provide Disaster Debris Monitoring services via this Request for Proposals.

II. SCHEDULE

A. PROPOSAL DEADLINE: Thursday, September 17, 2026 at 9:00 AM

B. AWARD DATE: Monday, September 21, 2026 at 6:30 PM

III. POINT OF CONTACT:

Dual Point of contact for this proposal: Please copy both contacts on emails.

Joe Hofferth, Town Council President: Jhofferth@munster.org

ER Assist Grant Manager: in-munster@erassist.com

IV. INSTRUCTIONS TO PROPOSERS:

A. Proposals and all required documents must be submitted online to the DFS Procurement

Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than

September 17, 2026 at 9:00 AM, local time (CST).

B. Submittals received after the closing time will not be accepted. Multiple submittals from

the same entity will not be accepted. Submission is electronic only through the DFS

Portal. Hard copy proposals or offers by telephone, fax, or email will not be accepted.

C. The town anticipates an award will occur at the Munster Town Council meeting on

Monday, September 21, 2026 at 6:30 PM at Town Hall located at 1005 Ridge Rd,

Munster, IN 46321. The meeting is open to the public.

D. Addenda regarding this RFP will be posted to the DFS Portal at dfs.bonfirehub.com.

Proposers are responsible for obtaining addenda and are advised to check the website

frequently.

E. Questions regarding this RFP are to be submitted within the Portal at

dfs.bonfirehub.com. Answers will be provided within the Portal, and all answered

questions will be made public within the Portal. Questions submitted outside of the

Portal by email or phone will not be answered. Questions submitted within 48 hours of

the submission deadline will not be answered. For questions regarding Portal

registration or navigation, please email: procurement@erassist.com.

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F. All proposals must be properly certified by the entity bidding for the work and signed by

an officer, director or owner that has authority to bind and commit the Contractor to

perform said work and services.

G. Proposals should contain enough information for the Town to make an evaluation;

however, overly complex or excessive proposals will be a burden to the proposal scoring

committee and should be avoided.

H. Electronic Submissions: The electronic files shall not be password protected, shall be in

Portable Document Format (PDF) and shall be capable of being copied to other media.

The electronic copy, shall consist of the following:

a) One (1) electronic copy of the complete proposal package, including all

attachments in the form as required, and

b) If applicable, one (1) Redacted electronic copy of the complete proposal

including all attachments in the form as required, (See Section J.

Confidential or Exempt Information Instructions & Disclaimer).

I. The following forms are provided in this RFP. Proposers must review each form and

enter their response as directed in the Required Information section of the Portal. The

confirmation or declaration statement respondents will be required to respond to for

each form is provided in a gray box at the bottom of each form. All responses must be

true and accurate and shall be considered legally equivalent to a handwritten signature.

1. Attachment 1: NON-COLLUSION DECLARATION

2. Attachment 2: CERTIFICATION REGARDING LOBBYING

3. Attachment 3: FORM 200.321 AFFIRMATIVE STEPS

4. Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY and VOLUNTARY EXCLUSION

5. Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

6. Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT

J. Confidential or Exempt Information Instructions & Disclaimer: Any offeror claiming that

its response contains information exempt from public records acts, freedom of

information acts or right to know laws, must submit a second copy of the proposal

document in which all information the offeror deems to be confidential commercial and

financial information and/or trade secrets is redacted in black. Offeror shall also provide

a document stating the specific statutory authority for each redaction/exemption.

Offeror may be subject to exclusion if the Town or applicable state procurement review

determines that redactions made by the Offeror were made in bad faith in order to

prohibit public access to the portions of the Proposal which are not exempt from public

records acts, freedom of information acts or right to know laws. The redacted version of

the Proposal, or if an Offeror does not produce a redacted version, the full Proposal

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document, will be released at the Town’s sole discretion, without notice to the Offeror

and will be produced as a public record exactly as submitted.

Any recipient of this RFP who responds hereto fully acknowledges all the provisions of

this Disclaimer and agrees to be bound by the terms hereof. Any proposal submitted

pursuant to this RFP is at the sole risk and responsibility of the party submitting such

proposal.

V. TERMS AND CONDITIONS

A. The Town has the right to cancel a solicitation at any time prior to approval of the award

by the Town.

B. The Town reserves the right to request clarification of information submitted and to

request additional information of one or more applicants.

C. No oral interpretation of this Request for Proposal shall be considered binding. The Town

shall be bound by information and statements only when such statements are written and

executed under the authority of the Town.

D. Costs of preparation of a response to this request for proposals are solely those of the

proposers. The Town assumes no responsibility for any such costs incurred by the

proposer. The proposer also agrees that the Town bears no responsibility for any costs

associated with any administrative or judicial proceedings resulting from the solicitation

process. Any proposal submitted pursuant to this RFP is at the sole risk and responsibility

of the party submitting such proposal.

E. Any proposal may be withdrawn until the date and time set above for the submission of

the proposals. Any proposals not so withdrawn shall constitute an irrevocable offer for a

period of ninety (90) days to provide to the Town the services set forth in this Request for

Proposals or until one or more of the proposals have been awarded, whichever occurs

first.

F. The Town reserves the right to accept or reject any or all proposals, with or without cause,

to waive technicalities, or to accept the proposal which, in its sole judgment, best serves

the interest of the Town.

G. The Town, through its own investigation and in its sole discretion, may determine the

qualifications, experience, and acceptability of any Respondent submitting a proposal in

response to this RFP.

H. Any action taken by the Town in response to proposals submitted in response to this RFP

or in making any award or failure or refusal to make any award, or in any withdrawal or

cancellation of this RFP, either before or after issuance of the notice of intent to make an

award, shall be without any expense, liability, or obligation on the part of the Town, or

its advisors.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Date	Type	Title	Views	Size	Info
09/03/2026		RFP Disaster Debris Monitoring Services	49	314 KB

RFP Disaster Debris Monitoring Services

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