RFP Disaster Debris Removal and Disposal Services

Location:	Indiana
Posted:	Sep 3, 2026
Due:	Sep 17, 2026
Agency:	Town of Munster
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

FOR

MUNSTER, INDIANA

DISASTER DEBRIS REMOVAL

AND DISPOSAL SERVICES

PROPOSAL DUE

SEPTEMBER 17, 2026

AT 9:00 AM CST

TABLE OF CONTENTS

PURPOSE.............................................................................................................................................. 3

PROPOSAL DEADLINE: Thursday, September 17, 2026 at 9:00 AM....................................................... 3

AWARD DATE: Monday, September 21, 2026 at 6:30 PM...................................................................... 3

CONTACT INFORMATION.......................................................................................................................3

GENERAL TERMS & INFORMATION:.......................................................................................................3

SCOPE OF WORK FOR DEBRIS REMOVAL............................................................................................... 8

1.0 GENERAL...........................................................................................................................................9

2.0 LOAD TICKETS................................................................................................................................. 10

3.0 DEBRIS CLASSIFICATION..................................................................................................................10

4.0 PERFORMANCE SCHEDULE............................................................................................................. 12

5.0 EQUIPMENT....................................................................................................................................12

6.0 REPORTING.....................................................................................................................................13

7.0 OTHER CONSIDERATIONS............................................................................................................... 13

8.0 FINAL DISPOSITION.........................................................................................................................15

9.0 MEASUREMENT.............................................................................................................................. 15

10.0 BONDING AND INSURANCE..........................................................................................................16

11.0 PAYMENT...................................................................................................................................... 17

12.0 CHANGES, ADDITIONS, DEDUCTIONS AND EXTRA WORK............................................................ 18

13.0 TERMINATION OF THE CONTRACT................................................................................................18

14.0 WARRANTIES AND REPRESENTATION........................................................................................... 18

15.0 DEFICIENCIES, CORRECTIVE ACTIONS AND DEDUCTIONS............................................................ 19

16.0 NOTICES........................................................................................................................................ 19

17.0 OTHER CONTRACTS...................................................................................................................... 20

18.0 REQUIRED CONFIRMATIONS & CERTIFICATIONS.......................................................................... 20

19.0 MINOR IRREGULARITIES............................................................................................................... 20

20.0 CONTRACT TIMEFRAME............................................................................................................... 20

21.0 PROPOSAL EVALUATION CRITERIA................................................................................................20

PROPOSAL EVALUATION CRITERIA.......................................................................................................21

Attachment 1: Certification and Sample Cost Proposal Form (3 pages).............................................. 22

Attachment 2: NON-COLLUSION DECLARATION................................................................................. 25

Attachment 3: CERTIFICATION REGARDING LOBBYING...................................................................... 26

Attachment 4: FORM 200.321 AFFIRMATIVE STEPS.......................................................................... 27

Attachment 5: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION....................................................................................................................... 28

Attachment 6: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT.................................................29

Attachment 7: DRUG-FREE WORKPLACE AFFIDAVIT............................................................................30

THE TOWN OF MUNSTER — DISASTER DEBRIS REMOVAL & DISPOSAL SERVICES 2026 — RFP

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MUNSTER, INDIANA

REQUEST FOR PROPOSAL

Disaster Debris Removal & Disposal Services

PURPOSE

The Town of Munster, Indiana (hereinafter “Town”) was impacted by severe storms in August

2026. In order to recover from this disaster and to respond to disaster events in the future, the

Town of Munster seeks to establish a contract with a disaster debris removal and disposal

contractor (hereinafter “Contractor”) via this Request for Proposals.

PROPOSAL DEADLINE: Thursday, September 17, 2026 at 9:00 AM

AWARD DATE: Monday, September 21, 2026 at 6:30 PM

CONTACT INFORMATION

Dual Point of contact for this proposal: Please copy both contacts on emails.

Joe Hofferth, Town Council President: Jhofferth@munster.org

ER Assist Grant Manager: in-munster@erassist.com

GENERAL TERMS & INFORMATION:

A. Proposals and all required documents must be submitted online to the DFS Procurement

Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than

September 17, 2026 at 9:00 AM, local time (CST).

B. Submittals received after the closing time will not be accepted. Multiple submittals from

the same entity will not be accepted.

C. Submission is electronic only through the online DFS Portal. Hard copy proposals or

offers by telephone, fax, or email will not be accepted.

D. Confirmation or declaration statements required for submission are attached hereto as

RFP Attachments 1-7 and are listed in the Scope of Work Section 18.0 along with

instructions for completing the requirements in the Portal.

E. The town anticipates an award will occur at the Munster Town Council meeting on

Monday, September 21, 2026 at 6:30 PM at Town Hall located at 1005 Ridge Rd,

Munster, IN 46321. The meeting is open to the public.

F. Addenda regarding this RFP will be posted to the DFS Portal at dfs.bonfirehub.com.

Proposers are responsible for obtaining addenda and are advised to check the website

frequently.

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G. Questions regarding this RFP are to be submitted within the Portal at dfs.bonfirehub.com.

Answers will be provided within the Portal, and all answered questions will be made

public within the Portal. Questions submitted outside of the Portal by email or phone will

not be answered. Questions submitted within 48 hours of the submission deadline will not

be answered. For questions regarding Portal registration or navigation, please email:

procurement@erassist.com.

H. All proposals must be properly certified by the entity bidding for the work and signed by

an officer, director or owner that has authority to bind and commit the Contractor to

perform said work and services.

I. Proposals should contain enough information for the Town to make an evaluation;

however, overly complex or excessive proposals will be a burden to the proposal scoring

committee and should be avoided.

J. Electronic Submissions: The electronic files shall not be password protected, shall be in

Portable Document Format (PDF) and shall be capable of being copied to other media.

The electronic copy, shall consist of the following:

1. One (1) electronic copy of the complete proposal package, including all

attachments in the form as required, and

2. If applicable, one (1) Redacted electronic copy of the complete proposal including

all attachments in the form as required, (See the Confidential and Exempt

Information Instructions & Disclaimer on page 6 of this RFP).

K. Bid Security as either a bid bond or certified check are required prior to the submission

deadline for not less than 5% of the contract amount.

L. Performance Bonds will be required for 100% of the contract work award amount prior to

the start of work.

M. The awarded contractor will be responsible for ensuring all local, state, and federal

permitting required to complete the scope of work. Payments for invoices will not

occur until proof of proper permitting is received by the Town. Any contract

entered into as a result of this RFP will state that work done without a permit or

later deemed to have been done without a permit will not be billable work.

N. No tracked equipment on roadways, unless by written permission by the Town. Damage

to the roadway caused by tracked equipment shall be repaired by the contractor.

O. Low ground pressure equipment is required for limited access areas, such as the golf

course and parks. Damage to limited access areas caused by the contractor’s equipment

shall be repaired by the contractor.

P. Forecast of the next day’s need/count of monitors will be required by 5 p.m. each night.

Q. This RFP may be used by other agencies under cooperative agreements.

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R. The Town of Munster complies with all civil rights provisions and federal statutes and

related authorities that prohibit discrimination in programs and activities receiving federal

financial assistance. Therefore, the Town does not discriminate on the basis of race, sex,

color, age, national origin, religion or disability, in the admission, access to and treatment

of the Town’s programs and activities, as well as the Town’s hiring or employment

practices. Complaints of alleged discrimination and inquiries regarding the Town’s

nondiscrimination policies may be directed to the Town Council.

S. The Town of Munster encourages all qualified small, minority and women business

enterprises to bid on and receive contracts for goods, services, and construction. Also,

the Town of Munster encourages all general contractors to subcontract portions of their

contract to qualified small, minority and women business enterprises.

RIGHTS OF THE TOWN OF MUNSTER IN REQUEST FOR PROPOSAL PROCESS:

In addition to all other rights of the Town, under state law and Town ordinances, the Town

specifically reserves the following:

● The Town reserves the right to rank firms and negotiate with the highest-ranking firm.

Negotiation with an individual Proposer does not require negotiation with others.

● The Town reserves the right to select the proposal it believes will serve the best interest

of the Town.

● The Town reserves the right to accept or reject any or all proposals.

● The Town reserves the right to cancel the entire request for proposal at any time and for

any reason.

● The Town reserves the right to remedy or waive technical or immaterial errors in the

request for proposal or in proposals submitted.

● The Town, through its own investigation and in its sole discretion, may determine the

qualifications, experience, and acceptability of any Respondent submitting a proposal in

response to this RFP.

● The Town reserves the right to request any necessary clarifications, additional

information or proposal data without changing the terms of the proposal.

● The Town reserves the right to make selection of the Proposer to perform the services

required on the basis of the original proposals without negotiation.

COSTS INCURRED BY PROPOSERS:

All expenses involved with the preparation and submission of proposals to the Town, or any

work performed in connection therewith, shall be borne solely by the Proposer(s). No payment

will be made for any responses received, or for any other effort required of, or made by, the

Proposer(s) prior to contract commencement. Any proposal submitted pursuant to this RFP is at

the sole risk and responsibility of the party submitting such proposal.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Date	Type	Title	Views	Size	Info
09/03/2026		RFP Disaster Debris Removal and Disposal Services	52	602 KB

RFP Disaster Debris Removal and Disposal Services

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