Facilitation of the Hoʻoikaika Partnership Strategic Plan
| Location: | Hawaii |
|---|---|
| Posted: | Oct 21, 2026 |
| Due: | Oct 27, 2026 |
| Agency: | State Government of Hawaii |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | Q27000607 |
| Publication URL: | To access bid details, please log in. |
General Information
Q27000607Status
ReleasedDepartmentHealthDivisionMaui District Health OfficeIslands (where the work/delivery is to be performed)
MauiCategoryGoods and ServicesRelease Date 10/20/2026Offer Due Date & Time10/27/2026 02:00 PMDescriptionProcure the services of a qualified vendor to facilitate implementation of the Hoʻoikaika Partnership Strategic Plan (Strategic Plan) to prevent and address child abuse and neglect in Maui County.Contact PersonNishimoto, MarcEmail marc.nishimoto@doh.hawaii.gov Phone-1-808-984-8208General CommentsProcurement OfficerMarc NishimotoAttachments Final Hooikaika_Scope_of_Services.docx
AG-008 103D General Conditions (1.10.23).pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Nishimoto, Marc.
| Commodity Code | Description |
| 541611 | Strategic planning consulting services |
MDHO FHSS, in collaboration with FHSD and the Maternal and Child Health Branch (MCHB), is seeking to procure the services of a qualified vendor to facilitate implementation of the Hoʻoikaika Partnership Strategic Plan (Strategic Plan) to prevent and address child abuse and neglect in Maui County. The purpose of this procurement is to strengthen partnership coordination, communication, accountability, and progress toward Strategic Plan goals through facilitation, outreach, education, networking, and administrative support.
Attachments Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Nishimoto, Marc.
- VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
- VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
- HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
- ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
- TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
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OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud. -
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
- VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
- RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
- QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
Attachment Preview
Hawaii State Department of Health - Maui District Health Office
Family Health Services Section & Maternal and Child Health Branch
Facilitation of the Hooikaika Partnership Strategic Plan
Scope of Services
I. Introduction / Purpose
The State of Hawaii, Department of Health (DOH), Maui District Health Office (MDHO) represents the Office of the Director of Health at the county level. MDHO includes programs of the DOH Family Health Services Division (FHSD). The MDHO Family Health Services Section (FHSS) provides overall planning and coordination for assigned FHSD programs, including WIC, Children with Special Needs, and Early Intervention Services. FHSS also partners with Maui County programs that provide and promote health services to families, children, and youth.
MDHO FHSS, in collaboration with FHSD and the Maternal and Child Health Branch (MCHB), is seeking to procure the services of a qualified vendor to facilitate implementation of the Hooikaika Partnership Strategic Plan (Strategic Plan) to prevent and address child abuse and neglect in Maui County. The purpose of this procurement is to strengthen partnership coordination, communication, accountability, and progress toward Strategic Plan goals through facilitation, outreach, education, networking, and administrative support.
II. Service Specifications
Vendor Qualifications
1. Be based in Maui County and be able to provide services throughout Maui, Molokai, and Lanai.
2. Demonstrate a thorough understanding of the purpose and scope of the project and the knowledge, skills, abilities, and experience necessary to provide the requested services.
3. Provide information on relevant contracts or comparable projects completed within the previous two (2) years.
4. Have experience facilitating community partnerships, coalitions, or collaborative workgroups, including coordinating meetings, engaging community partners, and supporting implementation of strategic plans or related community initiatives.
5. Have staff with experience working on child and family issues in the State of Hawaii.
6. Be registered as a State of Hawaii vendor and provide evidence of compliance with all applicable vendor registration and procurement requirements necessary to submit a bid and receive an award.
7. Be available to meet with Maui District Health Office Family Health Services Section in person, as needed.
III. Vendor Tasks and Responsibilities
The awarded vendor shall be responsible for the following during the five-month project period:
Meet with MDHO/FHSS at least once each month to review progress, identify next steps, address barriers, and monitor progress toward milestones identified in the Hooikaika Partnership Strategic Plan.
Collaborate with Hooikaika Partnership workgroups and related community committees and coalitions to support achievement of Strategic Plan goals and objectives.
Coordinate Hooikaika Partnership communications and convene Core Partner and General Membership meetings monthly, or as needed based on project activities.
Provide administrative support for Hooikaika Partnership activities, including meeting coordination, communication with members and partners, documentation, follow-up, and tracking of Strategic Plan activities.
Provide a brief monthly written progress summary describing activities completed, progress toward Strategic Plan milestones, challenges or barriers, and planned next steps.
At the end of the performance period, provide a final summary of work completed, major accomplishments, Strategic Plan activities supported, outstanding items, and recommended next steps.
IV. Period of Performance
November 1, 2026, through March 31, 2027.
V. Quote / Proposal Requirements
1. Submit a proposal that addresses the requirements of this Scope of Services for the period November 1, 2026, through March 31, 2027.
2. Complete the attached Cost and Timeline Proposal and submit it as part of the Bidder's response.
3. Provide a description of Bidder's invoicing procedure and confirm the ability to receive payment through a State purchase order.
4. Provide a proposed cost by major deliverable and/or month, including applicable Hawaii General Excise Tax (GET).
5. Proposed total cost shall not exceed $35,000.
Important: No work shall be undertaken prior to purchase order approval. The State of Hawaii is not liable for work, contracts, costs, loss of profits, or damages incurred by the Awarded Vendor prior to purchase order approval.
VI. Payment and Invoicing
1. The awarded vendor shall submit invoices on a monthly basis for services completed during the previous month.
2. Each monthly invoice shall include a brief summary of services and activities completed during the billing period, the associated deliverables, and the amount invoiced in accordance with the approved Cost and Timeline Proposal.
3. Monthly payments will be processed based on satisfactory progress toward the tasks, responsibilities, and deliverables identified in this Scope of Services and the Cost and Timeline Proposal.
4. The final invoice shall be submitted within thirty (30) days after the end of the project period. Final payment will not be processed until all required tasks and deliverables have been completed to DOH's satisfaction.
5. No advance payment shall be made.
6. The awarded vendor shall be able to accept a State purchase order as the form of payment.
VII. Compliance / Procurement Requirements
The awarded vendor shall comply with all applicable State of Hawaii procurement and vendor compliance requirements, including Hawaii Compliance Express (HCE), tax clearance, labor compliance, vendor registration, and Aloha eBUYS requirements. The vendor must be registered in Aloha eBUYS, the official e-Procurement system for the State of Hawaii, as required for this procurement.
VIII. Cost and Timeline Proposal
The Bidder shall complete the table below. Costs should be tied to the major deliverables and anticipated timeline. The total proposed amount shall not exceed the amount identified in Section V.
Vendor Name: ______________________________ Date: ________________
| Anticipated Timeline | Major Deliverable / Activity | Required Product / Documentation | Amount ($) |
|---|---|---|---|
| Subtotal | Subtotal | Subtotal | |
| Hawaii GET | Hawaii GET | Hawaii GET | |
| Not To Exceed $35,000 - Total | Not To Exceed $35,000 - Total | Not To Exceed $35,000 - Total |
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