USCG Recruiting LED lightbox sets

Specifications by DB Jacket 452-109
Page 1 of 11 USCG (9100-FF) Req. 6-47901PR260019109
Reviewed by JB
BID OPENING:
Bids shall be opened virtually at 11:00 AM, Eastern Time (ET), on October 26, 2026, at the U.S. Government
Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior
to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email
from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION:
Bidders MUST submit email bids to bids@gpo.gov for this solicitation. No other method of bid submission will
be accepted at this time. The Jacket number 452-109 and bid opening date (October 26, 2026) must be specified in
the subject line of the emailed bid submission. Bids received after the bid opening time/date specified above
will not be considered for award.
ISSUE DATE: October 13, 2026
ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (214) 767-0451,
EXT. 4 (Deborah Buckey).
SPECIFICATIONS
U.S. Government Publishing Office (GPO)
Purchase Division
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).
PREDOMINANT PRODUCTION FUNCTION: The predominant production function is hereby waived.
Printing firms, manufacturers, dealers or brokers may submit offers for this solicitation.
SUBCONTRACTING: The contractor may make contracts with any other party for the furnishing of any part of
the supplies or work specified. Accordingly, Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO
Publication 310.2, effective December 1, 1987 (Rev. 01-18)), does not apply to this procurement.
BUY AMERICAN ACT - NOTE: In compliance with Contract Terms 310.2 (Rev. 01-18), Contractor must state
within bid submitted either that the end product is a Domestic end product or a foreign end product as defined in
Contract Clause 37 for the requested promotional item. Domestic end product or foreign end product must be
indicated on the face of the bid submitted for sealed bid procurements.] The contractor shall indicate "product of
unknown origin" when it is unknown if the product offered is a domestic end product; in that instance, GPO will
consider the bid as a foreign end product, in accordance with Contract Terms, Certifications C-2 (Buy American
Certification), that components of unknown origin have been considered to have been mined, produced, or
manufactured outside the United States.
PRODUCT: This specification is for proofing, printing, packaging and distribution of LED lightbox sets.
WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective
December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is
EXTENDED from 120 days to one (1) calendar year from the date the check is tendered as final payment. All
other provisions remain the same.

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TITLE: USCG Recruiting LED lightbox sets
QUANTITY: TBD LED Lightbox sets. 1 set consists of 1 lightbox with all required hardware, 4 different Zippered
tension fabric printed backdrops, 1 Assembly set up instruction sheet, all inserted into a Hard case with wheels.
QUALITY LEVEL: III Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 09-
19)) applies.
FIXED PRICE-INDEFINITE QUANTITY CONTRACT: This is a fixed-price contract. The bidder submitting
a response shall bid the maximum quantity, inclusive of all costs (including non-reimbursable mail or freight, if
applicable), that shall be delivered to the Government per the specification requirements for a total of $185,178.00.
Bids shall include the cost of all materials and operations for the total quantity ordered.
DETERMINATION OF AWARD: Award shall be made to the responsible bidder submitting a bid, whose bid
specifies the most copies to be delivered to the Government for an all-inclusive, fixed-price total of $185,178.00.
Bidders submitting responses to this solicitation shall submit a total quantity - for the fixed price. In the event of a
tie quantity, award shall be determined by the lowest, total per-unit price after application of prompt payment
discount and Buy American Act factoring (if applicable). In the event there is still a tie, the contract will be awarded
in accordance with the GPO Printing Procurement Regulations, Chapter XII.
Additionally, the bid shall include separate unit pricing per Lightbox set. If author's alterations are made during the
proofing stage, the total quantity may be decreased in accordance with the contractor's submitted additional rate to
offset the cost of the author's alterations.
TRIM SIZE: Lightbox 8' x 8'
DESCRIPTION:
One complete LED lightbox set consists of one lightbox with all required hardware, four different printed zippered
tension-fabric backdrops, one assembly and setup instruction sheet, and one durable wheeled hard case.
Lightbox:
* 8ft x 8ft outside dimension.
* Free-standing with no tipping under normal public contact conditions.
* LED lighting with minimum of 1,000 cd/m2 average face luminance. Illumination shall be uniform across the
face with no hot spots, dark bands, or shadowing at a viewing distance of 6 ft. Power supplied by 120V AC, 60 Hz,
US-standard plug.
* Twist-and-Lock Columns: The internal LED light columns that twist and lock directly into the horizontal base
and top bars of the frame, positioning the lighting precisely inside the core of the display to distribute even
illumination without swaying.
* Heavy-duty, lightweight aluminum snap-tube frame designed for fast, tool-free assembly
* Constructed from extruded aluminum tubing. This provides a highly durable, industrial-strength skeleton that
remains lightweight enough for easy transport and shipping.
* Snap-Tube Mechanism: The frame sections connect using push-button snap locks. The corners and poles slide
into one another and automatically click lock into place.
* Must be tested by a Nationally Recognized Testing Laboratory (NRTL) for indoor, dry-location use in commercial
or office environments.
* One year warranty for frame and lighting.
Backdrops:
* High-resolution, dye-sublimated stretch/tension polyester fabric designed with a pillowcase-style construction
and a zipper closure. Stretch tension polyester optimized for backlighting (SEG-style or pillowcase tension fabric).
* Graphic assembly/disassembly instructions included. Tools included if required.

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* Full-bleed Silicone Edge Graphics (SEG) with minimal or no bezel. See Exhibit #A for reference of supplied
backdrop files.
* Four (4) backdrop graphic designs that can easily be switched by users.
* Single-sided construction with rear blackout optimized for backlighting.
* Both sides are sewn together into a single "pillowcase" construction that slips over the heavy-duty aluminum
frame and zips taut at the base to create a smooth, wrinkle- resistant display surface.
Note: Even though the display is single-sided, the back of the pillowcase cannot be left open. This blank material
should trap and bounce the internal LED light forward, forcing all illumination through the front graphics to make
it pop vibrantly. It also conceals the internal wiring and aluminum frame from view
Hardcase:
* Wheeled hard storage case sufficiently rugged for shipping.
* Integrated heavy-duty wheels and a built-in handle mechanism.
* Must consolidate the entire display kit, frame, LED light columns and fabric backdrops into a single portable unit.
Note: Must include the manufacturers' Assembly instruction sheet for the lightbox and backdrops into each hard
case.
PRINTING: Backdrops print on one side in Full CMYK color, consisting of type and line matter, reverses and
illustrations with uncommon bleeds. On the back side should be blackout material. Printing method should be
Dye-sublimation printing that infuses the ink directly into the fabric fibers for vibrant, high-resolution graphics
that will withstand light diffusion.
GOVERNMENT TO FURNISH: A PDF file will be uploaded to the contractor's secure FTP site or shared via
the GPO File Sharing site. The Purchase Order and an excel file for the distribution will be emailed upon award.
BASIC CHECK OF FURNISHED MEDIA AND FILES: Prior to image processing, the contractor is responsible
for performing a basic check (preflight) of the furnished media and files. If any errors, media damage, or data
corruption that might interfere with proper file imaging are discovered during inspection by the contractor, work
should be discontinued after the entire order has been inspected. Further instructions should be requested from the
GPO Contract Administrator.
This preflight should identify any problem areas with the digital file submission and should include but not be
limited to missing or damaged fonts, damaged disks, missing bleeds, improper trim size and/or margins, any low-
resolution files included for illustrations, and improper color definition. The contractor is also responsible for
creating or altering any necessary trapping, setting proper screen angles and frequency, adjusting copy for trim size,
and defining proper file output selection for the imaging device being used. All furnished files must be imaged as
necessary to meet the assigned quality assurance through attributes program (QATAP) level.
CONTRACTOR TO FURNISH: All other materials and operation necessary to fulfill the contract requirements,
including secure file transfer protocol (FTP) capability and any necessary conversion program to utilize
Government furnished files.
MATERIAL: STRETCH TENSION POLYESTER OPTIMIZED FOR BACKLIGHTING (SEG-STYLE OR
PILLOWCASE TENSION FABRIC)
INK: Full CMYK dye-sublimation.
MARGINS: Uncommon bleeds on all backdrops. Bleeds are included in the native/PDF files provided.
PROOFS:
Adobe Acrobat PDF proofs and pre-production samples are required:

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Email PDF proofs to: Brandon.H.Ingram@uscg.mil and dbuckey@gpo.gov.
Proofs will be withheld not more than 2 workdays from receipt in agency until contractor is notified of an "OK to
proceed". Contractor must not proceed prior to receipt of an "OK to proceed".
Contractor to submit one "Press Quality" PDF "soft" proof (for content only) using the same Raster Image Processor
(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image
position, and color breaks. Proof will not be used for color match.
After PDF Proofs are approved:
PRE-PRODUCTION SAMPLES:
The sample requirement for this contract is not less than 1 complete set to include Lightbox, all required
hardware, 1 of each backdrop, assembly instruction sheet and hard case with wheels.
Each sample must be constructed as specified using the form, ink, equipment, and methods of production which
will be used in producing the finished product. Material used for samples must be of the size, kind, and quality the
contractor will furnish.
Samples will be inspected and tested and must comply with the specifications as to kind and quality of materials,
and quality of reproduction. Prior to the commencement of production of the contract production quantity, the
contractor shall submit samples to the AGENCY in distribution section. The container and accompanying
documentation shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket and purchase
order numbers. The samples must be submitted in sufficient time to allow Government testing of the samples and
production and shipment in accordance with the shipping schedule.
The Government will approve, conditionally approve, or disapprove the samples within FOUR (4) workdays of
the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the
specifications and all other terms and conditions of the contract. A conditional approval shall state any further action
required by the contractor. A notice of disapproval shall state the reasons, therefore.
If the samples are disapproved by the Government, the Government, at its option, may require the contractor to
submit additional samples for inspection and test, in the time and under the terms and conditions specified in the
notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost
to the Government and with no extension in the shipping schedule. The Government will require the time specified
above to inspect and test any additional samples required.
Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will
not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price
for the production quantity.
All samples shall be manufactured at the facilities in which the contract production quantities are to be
manufactured.
NOTE: Pre-Production Samples are not considered part of the contract quantity.
Deliver pre-production sample to:
1 Pre-production sample to:
CWO Brandon Ingram
2703 Martin Luther King Jr. Ave. SE

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Washington, D.C. 20593-7419
Brandon.H.lngram@uscg.mil
571-613-3828
NOTE: Notify Brandon Ingram at Brandon.H.Ingram@uscg.mil and dbuckey@gpo.gov with tracking info
immediately upon shipping the Pre-Production Sample.
PACKING: Pack one Lightbox set per carton. Each set consists of one lightbox with hardware, four
unique backdrops, and an instruction sheet-all packed inside a durable, wheeled hardcase. Place the
hardcase into an outer shipping container. These outer containers must be sturdy and reusable to
withstand repeated shipping to and from trade shows.
LABELING AND MARKING: Contractor MUST label all cartons., Contractor to download GPO Form 905 (R.
7-15) - Labeling and Marking Specifications which can be located on GPO.gov, fill in appropriate blanks, and
attach to shipping containers., Noncompliance with the packing and marking instructions will be cause for the
Government to take corrective action in accordance with GPO Pub. 310.2. Label in accordance with GPO Contract
Terms.
*Pack in units of 1 Lightbox set per carton.
*Shipping 1 complete set for each individual recruiting center. See preliminary distribution excel file with 78 total
records. See Exhibit B on pages 10 and 11.
No loose items in cartons are permitted. Include sufficient inner packaging in submitted price. Ensure sufficient
inner packaging to ensure no damage occurs during shipping.
At the Government's option, any items damaged during production or shipping may be required to be re-fulfilled
in an expedited manner, including expedited handling, expedited production, and expedited shipping. Or contractor
may be required to waive the cost of any items received in damaged condition.
Mark/label each shipping container with the Requisition No., Jacket number, and title, corresponding to contents.
PALLETIZING: Contractor will be required to furnish pallets, for bulk shipments, in shipping containers, when
the containers fill two or more layers on the pallet. Palletize in accordance with GPO Pub. 310.2.
SCHEDULE:
* Purchase Order and Government furnished material will be supplied, on or before October 30, 2026.
* Deliver soft proofs (PDF) on or before November 9, 2026.
* Deliver Preproduction Samples on or before November 17, 2026.
* Ship all copies on or before December 18, 2026.
NOTE: Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail to
Brandon Ingram at Brandon.H.Ingram@uscg.mil and compliance@gpo.gov. The subject line of this message shall
be "Distribution Notice for Jacket 452-109, Req. 6-47901PR260019109 ". The notice must provide all applicable
tracking numbers, shipping method, and title. Contractor must be able to provide copies of all delivery and shipping
receipts upon agency request.
DISTRIBUTION: Deliver f.o.b. destination (at contractor's expense).
Send 1 complete lightbox set to each of 78 recruiting centers plus there are 3 deliveries outside the United
States, Two (2) locations in Puerto Rico and One (1) in Guam. On supplied excel file. Note: See Exhibit
B on pages 10 and 11 of the solicitation as a reference, this distribution is not the final address list, the

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final or most up to date list will be supplied upon award. Recruiting offices may change address within
the same metro area and may require updating but will be within or close to the same zip code.
Remaining Lightbox sets are to be delivered to the address below:
USCG Warehouse
IBVI
N94 W14444 Garwin Mace Drive
Menomonee Falls, WI 53051
-----TBD Copies
Warehouse receives freight on pallets between the hours of 7:00 - 14:00 Central Standard Time.
All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies (if
applicable) must be borne by the contractor.
LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III
(b) Finishing (item related) Attributes - Level III
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
ATTRIBUTE SPECIFIED STANDARD
P-7. Type Quality and Uniformity Approved Pre-Production Samples
P10. Process Color Match Approved Pre-Production Samples
OFFERS: Offers must include the cost of all materials and operations for each item listed in accordance with these
specifications. In addition to the quantity for the price called for in these specifications, a price must also be
submitted for each complete LED Lightbox set at the same time as the initial order. The price for additional
quantities must be exclusive of all basic or preliminary costs.
BID SUBMISSION: Bidders MUST submit email bids to bids@gpo.gov for this solicitation. No other method
of bid submission will be accepted at this time.
The Jacket number 452-109 and bid opening date (October 26, 2026) must be specified in the subject line of the
emailed bid submission. Bids received after the bid opening time/date specified above will not be considered for
award.
NOTE: Bidders are to fill out, sign/initial, and return page 8.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

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Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the
Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or
to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to
the award of a contract. As part of the financial determination, the contractor in line for award may be required to
provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the
GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this
method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
NOTE: Contractors are expected to submit invoices within 30 days of job shipping/delivery.
For more information about the billing process refer to the General Information of the Office of Finance web page
located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
COMPLIANCE REPORTING: Contractor must notify the ordering agency on the same day that the product
ships/delivers via e-mail to Brandon Ingram at Brandon.H.Ingram@uscg.mil and (compliance@gpo.gov). The
subject line of this message shall be "Distribution Notice for Jacket 452-109, Req. 6-47901PR260019109". The
notice must provide all applicable tracking numbers, shipping method, and title. Contractor must be able to provide
copies of all delivery, mailing, and shipping receipts upon agency request.

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CONTRACTOR NAME: _____________________________________________________________________
SHIPMENT(S): Shipments will be made from: City __________________________, State ________________
Bid Amount: $185,178.00
Contractor's Bid Quantity/Number of complete sets: ________
Additional Rate: $____________________ Per each set
DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See
Article 12 "Discounts" of Solicitation Provisions in GPO Contract Terms (Publication 310.2).
BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted
within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the
date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated
points(s), in exact accordance with specifications.
NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.
AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________
BIDDER'S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and
submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the
solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one
completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts,
Amendments, Bid Acceptance Period, and Bidder's Name and Signature, including signing where indicated. Valid
electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, 2. Electronic
signatures must be verifiable of the person authorized by the company to sign bids.
Failure to sign the signature block below may result in the bid being declared non-responsive.
Bidder ___________________________________________________________________________________
(Contractor Name) (GPO Contractor's Code)
__________________________________________________________________________________________
(Street Address)
___________________________________________________________________________________________
(City - State - Zip Code)
By _________________________________________________________________________________________
(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)
___________________________________________________________________________________________
(Person to be Contacted) (Telephone Number) (Email)
*******************************************************************************************
THIS SECTION FOR GPO USE ONLY
Certified by: __________ Date:__________ Contracting Officer:__________ Date:___________
(Initials) (Initials)
*******************************************************************************************
(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)

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Exhibit A: Backdrop reference

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Exhibit B: Distribution City, State and Zip code.
City State Zip Code
Hollywood Florida 33024
Woodbridge Virginia 22192
Orlando Florida 32819
Irving Texas 75063
Norwalk California 90650
Malden Massachusetts 02148
Chesapeake Virginia 23320
St Petersburg Florida 33716
Houston Texas 77087
San Diego California 92110
Alameda California 94501
Philadelphia Pennsylvania 19154
San Antonio Texas 78218
Honolulu Hawaii 96818
Miami Florida 33166
Atlanta Georgia 30328
Summerville South Carolina 29407
Jacksonville Florida 32257
Chicago Illinois 60656
Fairview Park Ohio 44126
Metairie Louisiana 70002
Upland California 91786
Tukwila Washington 98188
Northfield New Jersey 08225
Manchester Connecticut 06042
New York New York 10004
Richmond Virginia 23235
Westminister Colorado 80021
Mobile Alabama 36606
Panama City Florida 32405
Torrance California 90501
Roseville California 95678
Catonsville Maryland 21228
East Orange New Jersey 07018
Charlotte North Carolina 28269
Guaynabo Puerto Rico 00968
Louisville Kentucky 40220
Phoenix Arizona 85004
Tucson Arizona 85719
Vancouver Washington 98684