Cambridge Municipal Bldg-Window Replacement
| Location: | Maryland |
|---|---|
| Posted: | Jun 18, 2026 |
| Due: | Jul 9, 2026 |
| Agency: | Cambridge city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 20260617 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
20260617
|
| Bid Title: |
Cambridge Municipal Bldg-Window Replacement
|
| Category: | Engineering Division |
| Status: | Open |
|
Attachment Preview
Request for Proposals
The Commissioners of Cambridge invite qualified contractors to bid on the replacement of some
windows at the historic Cambridge Municipal Building, aka “Old City Hall”. The work will consist
of the removal of five existing windows, purchase and installation of new windows, restoration
of surrounding woodwork with “in-kind” materials, caulking and painting of any woodwork.
PROJECT LOCATION:
Cambridge Municipal Building, aka “Old City Hall”
307 Gay Street, Cambridge, MD, 21613
PROJECT NAME:
307 GAY ST – WINDOW REPLACEMENT
ISSUE DATE: Wednesday, June 17, 2026
PRE-PROPOSAL CONFERENCE: Thursday, June 25, 2026, at 2 PM
DUE DATE AND TIME: Thursday, July 9, 2026, at 11 AM
PROPOSAL SUBMISSION LOCATION:
Commissioners of Cambridge
Department of Public Works
1025 Washington Street, Cambridge, MD 21613
FUNDING SOURCES:
Maryland Department of Housing and Community Development – Community Legacy Grant 2025
Commissioners of Cambridge Annual Budget
The Commissioners of Cambridge, informally known as “The City of Cambridge,” invite interested
and qualified firms to submit a proposal for professional contracting services to be rendered
toward the replacement of five windows and related work of the Cambridge Municipal Building,
aka “Old City Hall” at 307 Gay Street, Cambridge MD, 21613.
Proposals should be received in hard copy at the Department of Public Works, 1025 Washington
Street, Cambridge, MD no later than 11:00 am on Thursday, July 9, 2026, at which time the
proposals received will be publicly opened and read aloud.
INTRODUCTION/ BACKGROUND
Cambridge was founded in 1684 and incorporated in 1793. It is the county seat for Dorchester
County on Maryland’s Eastern Shore and has a diverse population of over 13,000. Cambridge is
located along the Choptank River and is less than 100 miles from Baltimore, MD, Washington, DC
and Wilmington, DE.
The Cambridge Municipal Building was designed by the architectural firm of Hopkins & Burton in
Baltimore and was built by Chas. E. Brohawn & Bros. Builders of Cambridge in 1926. The building
was dedicated as the seat of Cambridge’s government on April 19, 1927.
The building has been vacant since 2008, except for the seasonal presence of the annual RFC
Holiday Train Garden. The Commissioners’ intent is to have the entire building renovated and
returned to its original use as the City’s municipal building through a series of projects.
This project will address the five (5) windows in the rear one-story section of the building. The
current windows are vinyl replacement windows installed approximately in the mid-1980s. These
windows are in bad condition, including broken panes and missing sashes. All five have been
boarded up to prevent intruders and weather damage to the building.
The project will be executed with the involvement and oversight of the State Historic Preservation
Office (the Maryland Historical Trust, “MHT”). The Maryland Historical Trust holds a preservation
easement on the property, which restricts alterations to the exterior of the building.
SCOPE OF SERVICES
This RFP focuses specifically on the five windows in the rear 1-story section of the building and the
related frames and trim work. The successful offeror will provide construction phase services for
the replacement of these windows at the “Old City Hall” at 307 Gay Street, Cambridge MD.
Specific areas of concern which are anticipated to be addressed with current funding include, but
not be limited to:
• Investigate and analyze existing conditions
• Obtain required permits
• Measure and order five (5) replacement windows of high-quality such as Andersen
400 Series Woodwright. The windows must meet the standards of the State Historic
Preservation office. An easement application has been approved to use these
windows with the following specifications:
o For three (3) windows with arched tops:
▪ 400 Series Woodwright Arch Double-Hung, U-.29, Equal Sash, White
Exterior Frame, White Exterior Sash/Panel, Pine w/White - Painted
Interior Frame, Pine w/White - Painted Interior Sash/Panel, AA, Dual
Pane Low-E4 Standard Argon Fill Fine light Grilles-Between-the-Glass
Standard Grille Alignment, 3 Wide, 3 High, Colonial Pattern, White,
w/White, 3/4" Grille Bar, Stainless Glass / Grille Spacer, Hand Lift,
RFP 20260617-307 Gay St – Window Replacement
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Classic Series, White, Traditional, 2 Sash Locks White, White/White
Jamb Liner, White, Half Screen, Aluminum
o For two (2) rectangular / flat-topped windows:
▪ 400 Series Woodwright Double-Hung-WWI, Equal Sash, White
Exterior Frame, White Exterior Sash/Panel, Pine w/White - Painted
Interior Frame, Pine w/White - Painted Interior Sash/Panel, AA, Dual
Pane Low-E4 Standard Argon Fill Finelight Grilles-Between-the-Glass 3
Wide, 3 High, Specified Equal Light Pattern, White, w/White,3/4"
Grille Bar, Stainless Glass / Grille Spacer, Hand Lift, Classic Series,
White, Traditional, 2 Sash Locks White, White/White Jamb Liner,
White, Half Screen, Aluminum
• Restore/repair any rotten woodwork associated with the frame or exterior trim. If
exterior trim is rotten or damaged it must be replaced with like material (no
pressure treated lumber). Interior trim shall be retained for future restoration
activities. The interior trim shall be labeled to associate each with their original
installation location but does not need to be reinstalled.
All work performed under this contract must comply with the Secretary of the Interior’s
Standards for Rehabilitation. Please see https://www.nps.gov/orgs/1739/upload/treatment-
guidelines-2017-part1-preservation-rehabilitation.pdf for additional information.
The successful offeror should assume all paint has lead contaminants and proper protective
measures shall be taken for remediation and the safety of the workers and the environment.
The project will be funded through a Community Legacy Grant from the Maryland Department of
Housing and Community Development (DHCD). The Contractor will be required to carefully
document and submit project expenses with each request for payment. It may take 30-45 days or
more to process requests for payment to allow for review and processing by DHCD.
The property is protected by a preservation easement that restricts alterations to the exterior of
the building, and the Commissioners of Cambridge have obtained the necessary approvals for this
project’s scope. The project will be executed with the involvement and oversight of the State
Historic Preservation Office (MHT).
Please provide a cost proposal using the attached form and breakdown. Provide unit prices for
additional work using the attached form. The Contractor may submit their standard quote sheet
but must ALSO submit the filled out and signed cost proposal and unit prices forms.
The contract that results from this RFP will be a fixed-price contract. A bid bond will be required.
See details under proposal submission requirements.
The contracted firm will be compensated upon submission and approval by DHCD of detailed
invoices outlining deliverables and work steps completed and reflecting prices as submitted with
RFP 20260617-307 Gay St – Window Replacement
Page 3 of 8
the financial proposal. Payment may be expected within 30-45 days or more of presentation of a
satisfactory invoice and any supporting documentation to DHCD.
PRE-PROPOSAL CONFERENCE / SITE VISIT
A pre-proposal conference will be held on Thursday, June 25, 2026, at 2:00 PM at City Council
Chambers, 305 Gay Street, Cambridge, MD 21613. A site tour will immediately follow the pre-
proposal conference. Attendance at the pre-proposal conference and site visit is strongly
recommended for firms wishing to submit a proposal.
TIMETABLE
The selected contractor should expect to begin the project no later August 1, 2026. It is anticipated
that work should be completed by October 1, 2026.
QUALIFICATIONS
• The Contractor must hold a current license from the State of Maryland at the time of execution
of this document, applicable to the nature of the work.
• The Contractor and any subcontractors must demonstrate experience in working with historic
buildings. Please use the attached qualifications form.
• Please provide qualifications and references for contractors and any subcontractors on the
attached form.
• The Contractor must be insured and provide a Certificate of Additional Insured naming the
Commissioners of Cambridge.
• The preference is for a single proposal to cover all areas of scope; however, proposals focused
on a subset of the scope will be considered.
SELECTION CRITERIA
The selection of the contractor will be based on the following factors, in order of descending
importance:
1. Professional qualifications and experience.
2. Ability to complete the project within the time allotted.
3. Cost.
Professional qualifications, experience, and ability to complete the project within the time allotted
(technical merit) will have greater weight than cost (financial merit). The contract will be awarded
to the firm whose proposal is determined to be the most advantageous to the Commissioners of
Cambridge and may not necessarily be the lowest bidder. The Commissioners of Cambridge and
MHT reserve the right to reject any and all proposals, and/or waive informalities or irregularities,
and/or to accept or reject any items of any proposal, as it may deem best for its interest.
RFP 20260617-307 Gay St – Window Replacement
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RFP PACKAGE
The RFP package consists of:
• This “Request for Proposals” document
• “Financial Proposal” blank form 1
• “RFP Narrative” form 2
• “Consultant / Subconsultant Qualifications Statement” blank form 3
• “Conflict of Interest Affidavit and Disclosure” blank form 4
PROPOSAL SUBMISSION
An email noting your intention to bid, should be sent to channan@choosecambridge.com no
later than Friday, June 26, 2026, at 4 PM.
Full proposals must be received in a sealed envelope clearly marked in the lower left-hand corner
“RFP 20260617--307 Gay Street Window Replacement” at:
Department of Public Works
City of Cambridge
1025 Washington Street
Cambridge, MD 21613
no later than 11 AM on Thursday, July 9, 2026, at which time the proposals received will be
publicly opened and read aloud as to who the proposing vendors are and their financial bid. All
material submitted will become the property of the City, and the only information available at the
proposal opening will be the names of vendors submitting proposals and their bid. No facsimile of
proposals will be accepted.
Late submissions will not be considered.
A complete proposal submission consists of the following requirements:
1. A completed and signed “Financial Proposal” (form 1).
2. A completed “RFP Narrative” (form 2).
3. A completed “Consultant / Subconsultant Qualifications Statement” with no more than ten
pages of project-related supporting materials attached (form 3).
4. Resumes of up to four key project personnel: no more than twelve pages total for all
resumes together.
5. Completed “Conflict of Interest Affidavit and Disclosure” (form 4).
6. A sample copy of liability insurance certificate naming the Commissioners of Cambridge as
an additional insured (preferred with the proposal but MUST be submitted prior to signing a
contract).
7. A sample of your standard contract and warranties.
8. Copy of professional licenses and certifications.
RFP 20260617-307 Gay St – Window Replacement
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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