FB-26-016 RFP SaaS Virtual Campus Tours and Interactive Map Platform...

Location:	Arkansas
Posted:	Mar 9, 2026
Due:	Apr 6, 2026
Agency:	University of Arkansas at Little Rock
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Attachment Preview

Procurement Services

University of Arkansas at Little Rock

2801 S. University Ave., Little Rock, AR 72204-1099 | (O)501.916.3144 | (F)501.916.3425

Solicitation Number:

Request For Proposal (RFP)

SOLICITATION INFORMATION

FB-26-016

Solicitation Issued: 3/9/2026

Description:

SaaS Virtual Campus Tour and Interactive Map Platform

SUBMISSION DEADLINE FOR RESPONSE

Bid Opening Date: 4/6/2026

Bid Opening Time: 4:00 pm, CST

Per Arkansas Procurement Law and Bid Rules, it is the supplier’s responsibility to submit bids at the designated

location on or before the bid opening date and time. Bid submissions received after the designated bid opening

date and time may be rejected as untimely. Procurement Services shall return them to the supplier without

review. It is not necessary to return "no bids.”

Delivery

Address:

DELIVERY OF RESPONSE DOCUMENTS

University of Arkansas at Little Rock

Office of Procurement

University Services Building C100

2801 South University

Little Rock, AR 72204

Bid’s Outer

Packaging:

Suppliers are responsible for delivering their bid documents to the University of Arkansas at Little

Rock on or before the scheduled bid opening time. Postage service providers—USPS, UPS, and

FedEx—deliver mail to our offices based on our street address. Supplier assumes all risk for timely

and properly submitted deliveries.

Seal the outer packaging and mark it with the following information.

● Solicitation number

● Date and time of bid opening

● Prospective supplier's name and return address

Improperly marked packages may be opened for identification purposes.

Buyer:

Main Email:

Website:

UA LITTLE ROCK PROCUREMENT SERVICES CONTACT

Nancy Riethoff

Buyer Email: nriethoff@ualr.edu

procurement@ualr.edu

Main Phone: 501-916-3144

https://ualr.edu/procurement/bids/

Rev. 9/25/2024

BID NO: FB-26-016

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

REQUEST FOR PROPOSAL

Page 2 of 16

Table of Contents

Section 1 - General Instructions and Information

1.1. Introduction [Complete section]

1.2. Objective and Goals [Complete or remove section]

1.3. Current Environment [Complete or remove section]

1.4. About UA Little Rock

1.5. Type of Contract

1.6. Schedule of Events

1.7. Non-Mandatory Bidders Conference

1.8. Live Proposal Opening

1.9. University Contract Administrator

1.10. Clarification of RFP Solicitation

1.11. Definition of Terms

1.12. Response Documents

1.13. Additional Terms and Conditions

Section 2 - Requirements & Specifications

2.1. Prospective Supplier Minimum Qualifications

2.2. General Requirements

2.3. Performance Standards

Section 3 - Selection

3.1 Selection Process

3.2 Technical Proposal Score

3.3 Cost Score

3.4 Grand Total Score

3.5 Discussions

3.6 Anticipation to Award

3.7 Prospective Supplier’s Acceptance of Evaluation Technique

Section 4 - General Terms and Conditions

4.1. Acceptance of Requirements

4.2. Delivery and Shipping of Goods [Delete this section if the solicitation is not for a good or commodity]

4.3. Payment and Invoice Provisions

BID NO: FB-26-016

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

REQUEST FOR PROPOSAL

Page 3 of 16

1.1.

Section 1 - General Instructions and Information

Do not respond to items in this section unless specifically and expressly required

Introduction

The University of Arkansas at Little Rock (UA Little Rock) is soliciting proposals from qualified and

experienced suppliers to provide a comprehensive SaaS Virtual Campus Tour and Interactive Map platform..

1.2.

Objective and Goals

The university seeks to implement a turn-key, accessible virtual tour solution that enhances student

recruitment and orientation of our space. A primary goal is to leverage a "Self-Service" implementation model

where the University provides all primary photography and tour data to reduce initial setup costs and

expedite the launch timeline.

1.3.

Current Environment

The university currently manages campus information across various platforms and seeks to centralize the

360° tour experience into a single, robust Content Management System (CMS) that allows for independent

UA Little Rock maintenance and expansion.

1.4.

About UA Little Rock

UA Little Rock is a metropolitan research university that provides access to quality education through flexible

learning and unparalleled internship opportunities. At UA Little Rock, we prepare our students to be

innovators and responsible leaders in their fields. Committed to its mission, UA Little Rock is a driving force in

Little Rock’s thriving cultural community and a significant component of the city and state’s growing profile as

a regional leader in research, technology transfer, economic development, and job creation.

For more information on the university, please see ualr.edu/about/.

For campus maps, please see https://ualr.edu/about/campus/.

1.5.

Type of Contract

A. As a result of this solicitation, UA Little Rock intends to award a contract to a single supplier.

B. The anticipated starting date for any resulting contract is June 1, 2026. However, the university may

adjust the contract start date for up to three calendar months. By submitting a signed proposal in

response to this solicitation, the prospective supplier represents and warrants that it will honor its

proposal as being held open as irrevocable after this period.

C. The initial term of a resulting contract will be for three (3) years. Upon mutual agreement by the supplier

and university, the contract may be renewed by UA Little Rock for up to four (4) additional one-year terms

or portions thereof, for a total aggregate contract term of seven (7) consecutive years.

D. Pursuant to Arkansas Code Annotated § 19-11-249, any campus, unit or division of the University of

Arkansas System or any college or university in Arkansas will be eligible to acquire from the successful

purchaser or bidder goods or services that are the subject of this procurement, on all of the terms and

conditions contained in any contract issued under this solicitation.

1.6.

Schedule of Events

A. For informational purposes, UA Little Rock is providing a Solicitation Schedule of Events; however, dates

listed and noted with an asterisk (*) are anticipated dates only and are subject to change at the discretion

of the university.

BID NO: FB-26-016

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

REQUEST FOR PROPOSAL

Page 4 of 16

Event Description

Release of solicitation

Bidders Conference

Questions from Bidders due

Answers to questions posted*

Proposal Due Date

Demonstrations*

Evaluation complete*

Post Intent to Award and Start of Discussions*

Recommended award submitted for legislative approval*

Final legislative review*

Award Commences*

Table A

Date & Time

3/9/2026

3/16/2026 @ 11:00 AM CST

3/17/2026

3/19/2026

4/6/2026 @ 4:00 PM CST

4/9/2026 - 4/13/2026

4/14/2026

4/15/2026

4/16/2026 if applicable

TBD

6/1/2026

1.7.

Non-Mandatory Bidders Conference

UA Little Rock will host a bidders conference to provide additional information and clarification regarding the

solicitation.

A. The conference will take place on the date and time listed in Table A.

B. The conference is important to prospective respondents to understand the tasks a respondent shall

complete when submitting a proposal.

C. Prospective respondents may attend the conference via zoom.

Please join us via Zoom at 11:00 am CST for a bidders conference. See Table A for the date and time

of the conference.

Zoom Registration Link:

https://ualr-edu.zoom.us/meeting/register/yMoVnYrDQKWwoqg_mEuY_w

Meeting ID:

851 9348 6215

Passcode:

889314

Registration Required

Dial-In Information: 877 853 5257 US Toll-free

888 475 4499 US Toll-free

D. The issuing buyer will post any updates from the bidders conference on the bid page.

1.8. OPTIONAL SITE VISIT

A. Intentionally omitted.

1.9. Live Proposal Opening

Use the information below to view the proposal opening online.

BID NO: FB-26-016

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

REQUEST FOR PROPOSAL

Page 5 of 16

Zoom Meeting Link:

https://ualr-edu.zoom.us/j/85912127182?pwd=7Mrej0YbS3DDOdlaqgbpPfmqOfWmI0.1

Meeting ID:

859 1212 7182

Meeting Passcode:

568153

Dial-In Information:

877 853 5257 US Toll-free

888 475 4499 US Toll-free

1.10.

University Contract Administrator

A. Jonathan Coleman, hereinafter referred to as the Contract Administrator, shall serve as UA Little Rock’s

representative and administrator of this contract.

B. The Contract Administrator shall manage all aspects of the contractual relationship to ensure that the

Supplier's total performance is per the contractual commitments and that the obligations of the Supplier

under the terms and conditions of the contract are being fulfilled.

C. The Contract Administrator shall work with the Supplier throughout the contract term. The Contract

Administrator shall transmit all instructions, questions, approvals, and special requests concerning the

contract. The Contract Administrator may designate other university personnel to assist with the

administration of the contract.

1.11.

Clarification of RFP Solicitation

A. Submit any questions requesting clarification of information contained in this solicitation via email to the

buyer no later than the date and time listed in Table A. Questions will be consolidated and responded to

by the university as deemed appropriate. The university’s consolidated, written response is anticipated to

be posted on the university’s website by the close of business on the date provided in Table A.

a. For each question submitted, the prospective supplier should reference the specific solicitation item

number to which the question refers.

b. If a prospective supplier’s questions are unclear or non-substantive, the university may request

clarification of a question(s) or decline to answer.

B. The prospective supplier should notify the buyer of any term, condition, etc., that precludes the

prospective supplier from submitting a compliant, responsive proposal. Prospective suppliers should

note that it is their responsibility to seek resolution of all such issues, including those relating to the

terms and conditions of the contract, before submitting a proposal.

C. Prospective suppliers may contact the buyer with non-substantive questions at any time prior to the

proposal opening.

D. An oral statement by UA Little Rock will not be part of any contract resulting from this solicitation. It may

not reasonably be relied on by any prospective supplier as an aid to interpretation unless it is expressly

adopted in writing by UA Little Rock.

E. Only an addendum written and authorized by the university will modify the solicitation.

a. An addendum posted within three (3) calendar days prior to the proposal opening may extend the

proposal opening and may or may not include changes to the solicitation.

1.12.

Definition of Terms

A. The buyer has made every effort to use industry-accepted terminology in this solicitation and will further

attempt to clarify any point of an item in question as indicated in the clarification of this bid solicitation.

a. The words “bidder,” “proposer,” “contractor,” and “supplier” are used synonymously in this document

and mean a responsible offeror who submits a proposal in response to this solicitation.

b. “Responsive Proposal” means a proposal submitted in response to this solicitation that conforms in

all material respects to this solicitation.

c. “Shall” and “Must” mean the imperative and are used to identify requirements.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Closing Date/Time	Information/Description	Award Letter	Award Status
April 6, 2026 @ 4:00 p.m. CST	FB-26-016 RFP SaaS Virtual Campus Tours and Interactive Map Platform FB-26-016 RFP Solicitation FB-26-016 RFP Technical Response Packet FB-26-016 RFP Financial Proposal Packet

FB-26-016 RFP SaaS Virtual Campus Tours and Interactive Map Platform FB-26-016 RFP Solicitation FB-26-016 RFP Technical Response Packet FB-26-016 RFP Financial Proposal Packet

Attachment Preview