RFP for Financial Management System Replacement
| Location: | Montana |
|---|---|
| Posted: | Feb 14, 2026 |
| Due: | Mar 16, 2026 |
| Agency: | City of Missoula |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP for Financial Management System Replacement
|
| Category: | Request for Proposals (RFPs) |
| Status: | Open |
|
Attachment Preview
Request for Proposals (RFP) for
Financial Management System Replacement
City of Missoula, Montana
Issue Date: Friday, February 13, 2026
Proposals Due: Monday, March 16, 2026 at 9:00 AM Mountain Time
City of Missoula, Montana
www.ci.missoula.mt.us
435 Ryman St.
Missoula, MT 59802
(406) 552-6122 ph.
(406) 532 - 2217 fax
Contact
Leigh Griffing
Finance Director
Griffingl@ci.missoula.mt.us
Table of Contents
1. RFP Process Summary
2. Response Instructions and Conditions
3. Project Overview and Requirements
4. Vendor Response Requirements
5. Evaluation and Selection Process
6. Terms and Conditions
7. Exhibits and Attachments
City of Missoula Financial Management System Replacement
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1.0 RFP Process Summary
1.1 City of Missoula Description
The City of Missoula is a Montana municipal government seeking to replace its current enterprise
financial system, Tyler Technologies Eden, with a modern Financial Management System (FMS)
that can serve as the City’s system of record for governmental and enterprise fund accounting,
purchasing and accounts payable, budgeting, capital project accounting, capital asset
management, and external financial reporting.
For vendors’ sizing and proposal development purposes, the City’s operating context includes:
• Workforce supported: ~850+ FTE (City-wide)
• Core finance users: ~154 (Finance + departmental users)
• Annual AP volume: ~11,600 (e.g., checks/ACH and invoices)
• Fund structure:
o 120 Governmental Funds
o 9 Enterprise Funds
o 1 Internal Service Fund
o 4 Component Units
o 9 Fiduciary Funds (custodial)
• Capital program: multi-year CIP with projects spanning multiple funding sources
• Reporting: GASB-based external reporting, audit support, and schedule production
• Key integrations: payroll/HR, utility billing, banking/treasury, and reporting platforms
1.2 Purpose of the RFP
The purpose of this Request for Proposals (RFP) is to solicit proposals from qualified vendors to
provide a modern FMS to replace the City’s existing enterprise financial system. This procurement
includes software, implementation services, integrations, data conditioning and conversion,
training, and post-implementation support.
The City seeks a best-value solution that can serve as a system of record; support continuous
close and audit-by-design practices; reduce reliance on spreadsheets; improve budget-to-actual
transparency; and support end-to-end capital project and asset lifecycle management.
The City strongly prefers solutions delivered using a Software-as-a-Service (SaaS) or cloud-hosted
model that minimizes on-premise infrastructure, supports regular vendor-delivered updates, and
City of Missoula Financial Management System Replacement
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aligns with industry best practices. Alternative deployment models will be considered; however,
vendors proposing such models must clearly describe how they meet the City’s objectives related
to security, scalability, maintainability, total cost of ownership, and long-term sustainability.
1.3 RFP Timeline
Milestone
RFP Issued
Vendor Questions Due
Proposals Due
Demonstrations / Proof of Concept
Notice of Intent to Award
Target Contract Execution
Date
Friday, February 13, 2026
Friday, February 23, 2026 at 9:00 AM Mountain Time
Monday, March 16, 2026 at 9:00 AM Mountain Time
Monday, April 13 – 24, 2026
Monday April 27 - Friday May 1, 2026
Wednesday, June 3, 2026
All submitted questions and responses will be distributed within the City’s bid module:
https://www.ci.missoula.mt.us/Bids
1.4 Contacts
All communication regarding this RFP must be directed to Leigh Griffing, Finance Director.
Vendor questions should be submitted using the question file request link supplied in the bid
details. A consolidated reply will be provided by Friday, March 6, 2026 in the bid details.
2.0 Response Guidelines
2.1 Due Dates
Vendor responses must be received by the deadline specified in Section 1.3. All documents and
spreadsheets must be submitted using the proposal file request link supplied in the bid details.
Pricing and contractual terms must remain valid for a minimum of ninety (90) days following
submission.
2.2 Confidentiality / Legal Statement
Any vendor and its representatives must agree to hold information contained in this RFP as
confidential and use it solely for preparing a response.
City of Missoula Financial Management System Replacement
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Public Records: Materials submitted in response to this RFP may become public records and
subject to disclosure under applicable law. Vendors must clearly mark proprietary or confidential
information and provide justification consistent with applicable public records requirements.
2.3 Vendor Response Is Binding
Responses to this RFP may be incorporated into the final contract and may be binding upon
execution.
3.0 Project Overview and Requirements
The City’s vision for this project is a modern, integrated financial system that strengthens accurate
and compliant financial reporting and fiscal stewardship while improving operational efficiency,
transparency, and the City's ability to make informed data-driven decisions.
3.1 Guiding Principles
• Standardization and Best Practices: Align processes with industry best
practices, reduce customization, and automate routine tasks.
• User Experience: Prioritize intuitive, accessible solutions; ensure cross-
departmental participation; provide structured communication, training and change
management.
• Scalability and Sustainability: Select a system that supports current needs, future
growth, and ongoing regulatory change.
• Strategic Investment in Modernization: Leverage digital tools, automated
workflows, and structured metadata-driven practices and embrace technological
innovation. Integrate with HRM, utility billing, asset management and other operational
systems.
• Data Integrity and Security: Maintain the accuracy, reliability and security of financial
data and records in compliance with local, state and federal requirements.
• Scope Discipline: System scope will be clearly and narrowly defined to meet core
financial, compliance and reporting needs, avoiding expansion into unrelated
departmental or citywide functions to reduce complexity, cost and implementation risk.
City of Missoula Financial Management System Replacement
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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