Fiber Optic Network Master Plan Professional Services
| Location: | California |
|---|---|
| Posted: | Nov 5, 2025 |
| Due: | Dec 11, 2025 |
| Agency: | City of Dublin |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Fiber Optic Network Master Plan Professional Services
|
| Category: | City of Dublin Bid Postings |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
FIBER OPTIC NETWORK MASTER PLAN PROFESSIONAL
SERVICES
City of Dublin
Proposals must be received by: December 11, 2025
Steve Windsor, CISO
100 Civic Plaza
City of Dublin, CA 94568
Steve.windsor@dublin.ca.gov
Table of Contents
Overview
2
Schedule for RFP Process
3
Project Description/Scope of Services:
3
Task 1: Kick-Off Meeting & Project Management Plan
3
Task 2: Inventory of Existing Systems, Service Availability
4
Task 3: Needs Assessment & Goal Setting
5
Task 4: Conceptual Network Routes and Infrastructure Requirements
7
Task 5: Technical Specifications and Cost Estimation
7
Task 6: Governance, Ownership and Management Strategy Analysis
7
Task 7: Business Model and Financial Analysis
8
Task 8: Phased Implementation Plan
9
Task 9: Master Plan Compilation and Approval Process Support
9
Optional Tasks
9
Qualifications
9
RFP/RFQ Submittal Requirements
10
Attachment A: Standard Consulting Services Agreement
15
Attachment B: Conflict of Interest Statement
31
Attachment C: Public Contract Code
32
1
Request for Proposal
For
Professional Services to Prepare a Fiber Optic Master Plan
Overview
The City of Dublin desires to solicit qualified proposals for a consultant team to lead the creation of
a Fiber Optic Master Plan (FOMP) to guide the planning, design, construction, implementation,
maintenance, regulation, and funding of its municipal fiber optic assets and related public
broadband technologies in accordance with this Request for Proposals (RFP). Award resulting from
this RFP will be a fixed contract with a prospective initial term of February 3, 2026.
The City is currently undertaking several internal technology projects that have fiber optics
components, and the Municipal Fiber Optic Master Plan should articulate a mission and vision that
unifies these projects, both private and public, around its combined fiber optic networks. In addition,
the plan should include specific recommendations for appropriate policies and funding
mechanisms to enable it.
Proposers shall submit one electronic copy to:
Steve Windsor
CISO
100 Civic Plaza
Dublin, CA 94568
is@dublin.ca.gov
Electronic copies shall be submitted by emailed PDF.
1. The deadline to submit questions and receive feedback/answers about the proposal is
November 21, 2025, at 4:00 p.m. to the Office of the Information Systems Division via email
(is@dublin.ca.gov).
2. Deadline for submitting the proposal is December 11, 2025, at 4:00 p.m. to the Office of the
Information Systems Division via email (is@dublin.ca.gov).
3. The City will not pay for any costs incurred in preparation and submission of the proposals or
in anticipation of a contract. The format of submittals is at the discretion of the Proposer.
Each proposal shall be limited to a maximum of 20 pages, single-sided, using minimum 12-
point font size. Page limit excludes a table of contents, tabbed dividers, and resumes for
Consultant’s team.
2
4. Communication by telephone or in person will not be accepted. Attempts by or on behalf of
a prospective or existing vendor to contact or to influence any member of the selection
committee, any member of the City Council, or any employee on the City of Dublin regarding
the acceptance of a proposal may lead to elimination of that vendor from further
consideration.
Schedule for RFP Process
November 5, 2025
November 21, 2025
November 26, 2025
December 11, 2025
January 7 & 8, 2026
February 3, 2026
Request for Proposals issued by posting on the City website
Deadline to submit questions to City of Dublin
Addendum posted, if required
Proposals are due no later than 4:00 PM. Late submittals will not be
accepted.
Interview at least 3 firms
Consulting Services Agreement scheduled for approval by the Dublin
City Council.
(Tentative dates, subject to change)
Project Description/Scope of Services:
The City will engage a qualified, professional consultant (individuals, firms, or teams of firms) to
develop and prepare a FOMP that will be a detailed actionable document to guide the planning and
implementation of a municipal and public fiber optic network infrastructure and strategy. The
following outlines the scope of work. Each Task should culminate in a separate Technical
Memorandum. These memoranda shall be provided at a culmination of each task for review and
the final drafts will be combined to form the comprehensive Master Plan at the end of the project.
Bidders are encouraged to refine and augment this scope of work as necessary to achieve the goals
and objectives of this project.
Task 1: Kick-Off Meeting & Project Management Plan
The objective of this task is to meet with City staff to discuss project goals, objectives, and key
milestones. The consultant shall schedule a kick-off meeting to be held at City Hall. The consultant
shall prepare and transmit a draft Project Management Plan (PMP) prior to the meeting. The PMP will
include a schedule for all tasks and identify deliverables and progress reporting dates. The
consultant shall receive feedback on the draft PMP and submit a final PMP within 7 working days
following the kick-off meeting.
3
Task 2: Inventory of Existing Systems, Service Availability
The objective of this task is to review city assets, infrastructure, data and information required to
facilitate the preparation of an engineering study, network design, deployment cost model and
potential business model for a municipal fiber optic network. This task will involve the research and
evaluation of the current supply of municipal communication assets, products, capacity and
services in the City. The consultant will work with City Information Technology and Public Works staff
to collect independent information to assess the condition of the City’s existing fiber optic
infrastructure.
The consultant shall produce an inventory and assessment of infrastructure required to support
deployment of a municipal and public fiber optic network. This will include maps of current public
and private telecommunications municipal infrastructure from available data.
CITY OF DUBLIN
CURRENT FIBER AND COPPER CONDUIT SCHEMATIC MAP
SHEET OF
4
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