Graffiti Abatement Services
| Location: | California |
|---|---|
| Posted: | Nov 5, 2025 |
| Due: | Dec 4, 2025 |
| Agency: | City of Ventura |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P-130000784A |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
P-130000784A
|
| Bid Title: |
Graffiti Abatement Services
|
| Category: | Contractor/Construction (Maintenance type efforts ONLY) |
| Status: | Open |
|
Attachment Preview
Request for Proposal No. P-1300008784A
Wednesday November 5, 2025
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Graffiti Abatement Services, in accordance with this Request for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Thursday December 4, 2025, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
Request for Proposal No. P-130000784A
Graffiti Abatement Services
TABLE OF CONTENTS
1. Instructions to Bidders
1.1.
Request for Proposal Timeline
1.2.
Mandatory Pre-Bid Meeting
1.3.
Question and Answer Period
1.4.
Proposal Submission
1.5.
Proposal Format
1.6.
Elevated Contractor Interviews+
1.7.
Contract
1.8.
Insurance Requirements
1.9.
Agreement Prices
1.10.
Subcontracting
1.11.
Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1.
Introduction
2.2.
General Overview
2.3.
Scope of Work
2.4.
Project Calendar
2.5.
Cost Proposal
3. Proposals
3.1.
3.2.
3.3.
3.4.
3.5.
ATTACHMENTS
Evaluation of Proposals
Proposal Format and Requirements
Required upon Successful Award of Bid
Special Requirements
Proposal Authorization Form
• Attachment A – General Provisions for Standard Form Contracts
• Attachment B – Small Local Business Purchasing Preference Certification
• Attachment C – General Services Agreement
EXHIBITS
• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally
• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)
• Exhibit D- Scope of Work Locations
Request for Proposal No. P-130000784A
Graffiti Abatement Services
1. INSTRUCTIONS TO BIDDERS
1.1 Request For Proposal Timeline
Release of Request for Proposal
Questions to be submitted via Email
Addendum to be Issued, if required
Proposal Submission Deadline
November 5, 2025
November 17, 2025 at 2:00PM
November 24, 2026
December 4, 2025
1.2 Mandatory Pre-Bid Meeting
Not Applicable.
1.3 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Patricia
Zavala, Senior Buyer, at pzavala@cityofventura.ca.gov PRIOR to, November 17,02025, at
2:00 PM. Any questions submitted after the deadline shall be rejected. All questions will be
answered in the form of an addendum.
1.4 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder’s responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with
the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative, Patricia Zavala at pzavala@cityofventura.ca.gov. If discrepancies are found
between the hard copy and the PDF, the hard copy will provide the basis for resolving such
discrepancies. If no document can be identified as the original, proposal may be rejected at
the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.5 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.
Request for Proposal No. P-130000784A
Graffiti Abatement Services
1.6 Elevated Contractor Interviews
The City may elect, at its option, to elevate the most qualified contractors to an interview
phase.
1.7 Contract:
A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included
herein, as it will be the document executed into a final contract between the City and the
awarded Contractor. You do not have to return Attachment “C” with your proposal submission;
the sample General Services Agreement is provided for reference only and does not have to
be returned with the bid.
1.8 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General
Services Agreement.
1.9 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,
if allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No
price adjustment allowable under this Contract will be granted retroactively. The CITY must
also be given the benefit of any decline in prices. If any price increase is granted by the CITY,
the increase shall not be greater than the Consumer Price Index (CPI) of the current year.
1.10 Subcontracting:
No Subcontracting any portion of Contractor’s duties under this agreement without prior
written consent of the City. Clearly state in your proposal if subcontractors will be used and
for what services. Clearly identify if a markup will be utilized and share markup percentage in
Schedule of Compensation.
1.11 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
Request for Proposal No. P-130000784A
Graffiti Abatement Services
2. SCOPE OF SERVICES
2.1. Introduction.
The City of Ventura previously issued Invitation to Bid ITB no. B-130000784 for Graffiti Abatement
Services. After careful review, it was determined that an administrative error had occurred and the
metho of procurement should have been a Request for Proposal.
2.2 General Overview
The City of San Buenaventura (“City of Ventura” or “City”) is seeking qualified Contractors to provide
Graffiti Abatement Services at several locations throughout the City.
2.3 Scope of Work
1. Scope of Services
The Contractor shall provide all labor, vehicles, equipment, supplies, 2-way radios, staging,
safety and materials necessary to perform the work.
• Working Hours Begin at 9:00AM or Later. Required traffic control, set up, or other safety
measures required by the City of Ventura or Union Pacific Railroad may begin at
8:30AM.
• End Time for Working Hours is 3:00PM or Earlier. Any traffic control, set up, or other
safety measures required by the City of Ventura or Union Pacific Railroad must be
removed by 3:30PM so flow of traffic is not effected.
• Contractor must provide to City of Ventura Management/representative a planning and
design schedule 48 hours prior to the start of work.
• Contractor is responsible for the set up and breakdown of all safety containment
equipment for each service.
• Contractor must install protective and/or safety measures for the traveling public and /or
pedestrians.
• Contractor must have fall protection equipment training for any staff working on:
ladders, scaffolding, safety harness, etc.
• For work on the Trestle located above the 101 freeway between California Street and
East Front Street a fall safety harness, hard hat, and Class 3 safety vest is mandatory.
(Again, you are working above the 101 freeway)
• Flaggers’ as required or needed at the direction of City management or representative
and Union Pacific Railroad.
• Union Pacific Railroad flaggers will be provided up to six times a year. Additional
service/costs are at the contractor’s expense if needed or required.
o Contractor must notify Union Pacific Railroad and City of Ventura
management/representative, 7 days prior to graffiti abatement project.
o Note: Union Pacific Railroad flaggers are required if contractor has employee’s
working within 15 feet of any railroad track(s).
• Contractor is responsible for all tools and equipment required for preparation to paint,
for painting, and clean up.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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