RFQ&P - Summit City Septic-to-Sewer Engineering Design Services
| Location: | California |
|---|---|
| Posted: | Jan 19, 2026 |
| Due: | Mar 20, 2026 |
| Agency: | City of Shasta Lake |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFQ&P - Summit City Septic-to-Sewer Engineering Design Services
|
| Category: | Request for Proposals, RFP, RFQ |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
AND PROPOSALS
Summit City Septic-to-Sewer
Engineering Design Services
Response Due: Friday, March 20, 2026, 4:00 P.M.
City of Shasta Lake
4477 Main Street
Shasta Lake, CA 96019
INTRODUCTION
The City of Shasta Lake (City) is soliciting qualifications and proposals from qualified Consultants to provide
engineering design services generally related to the design of a new wastewater collection system in the Summit
City neighborhood. This project is funded by a State of California Clean Water State Revolving Fund (CWSRF)
planning grant (Agreement No. D2501003 – See Attachment B).
It is the intent of the City to hire a single qualified Consultant team that can provide the following services:
• Project Management;
• Environmental Compliance and Permitting;
• Division of Financial Assistance (DFA) Construction Application Assistance; and
• Engineering Design.
Interested consultants are invited to submit qualifications in accordance with the requirements of this Request for
Qualifications and Proposals (RFQ&P). The City anticipates accomplishing the work associated with the project for
a cost not-to-exceed $2,000,000. The successful Consultant must be aware of the budget limitations and be able
to provide a clear plan for delivering a project that meets the project goals within the project budget constraints on
a set schedule.
In order for the Consultant to be considered qualified, the firm or project team must demonstrate experience in
the successful completion of wastewater collection system design projects, as well as compliance with the
requirements of CWSRF planning grant funding. The Consultant services contract is expected to be awarded in May
2026, with all work completed no later than September 2029. The schedule to complete the work described in this
RFQ&P will be negotiated with the successful Consultant; however, the final schedule shall comply with the
requirements of the planning grant agreement. Any Consultant responding to the RFQ&P must be willing to commit
the necessary resources to the project within the agreed-upon schedule.
PROJECT LOCATION
The City is located in northern California, just north of the City of Redding along Interstate 5. The Summit City
neighborhood comprises the westernmost area within the City’s limits. The future collection system will tie into
the existing wastewater treatment plant, located on City-owned property at 3700 Tibbits Road (AP Nos. 064-150-
070, 064-160-005, and 064-160-007).
BACKGROUND
The City’s existing wastewater collection system serves approximately 3,800 residential, commercial, industrial,
and institutional wastewater connections over approximately 2900 acres. The collection system consists of
approximately 54.3 miles of gravity sewers, 4.1 miles of force main, and 6 lift stations. The lift stations convey raw
wastewater to the wastewater treatment facility where it is treated and either released for Title 22 reuse
purposes or discharged to Churn Creek.
The westernmost area of the City (known as the Summit City neighborhood) has a population of around 860
persons in approximately 520 households and covers approximately 2000 acres. While the existing wastewater
collection system serves most residents within the current city limits, the Summit City neighborhood was not
Request for Qualifications and Proposal
City of Shasta Lake – Summit City Septic-to-Sewer
Engineering Design Services
Page 1
included in the original collection system construction project that was installed in the 1970s. As a result, homes
in Summit City have continued to rely on private on-site septic systems regulated by the Shasta County
Environmental Health Department (SCEHD).
Many of these on-site septic systems are now more than 50 years old, and there are concerns that many of these
systems have exceeded their useful lifespans and are failing.
• The City’s 2040 General Plan documented that City staff had observed failing septic systems that resulted
in raw sewage on the ground surface that migrates to nearby surface water collection areas.
• Failure of septic systems was first documented in 1980 by W. A. Gelonek & Affiliates, Inc. in the
Wastewater Facilities Plan and Environmental Impact Report for Summit City Area Sewage Collection and
District Wide Treatment and Disposal.
• Failure of septic systems was documented again by the City and PACE Engineering, Inc. (PACE) in 1997 as
part of the Infrastructure Needs Study for the Summit City and Riddle Road Areas. The study found
degradation of the local surface water quality of seasonal drainage channels and creeks that run through
Summit City.
• In 2023, surface water samples were collected at select locations in the Summit City core area and tested
for constituents that could indicate the presence of wastewater. The results showed that fecal coliforms
were present as high as 1,600 MPN/100mL. Fecal coliform levels above 200 MPN/100mL are considered
unsafe for human contact. Microbial source tracking confirmed that the source of the fecal
contamination was of human origin.
The core of Summit City is comprised of small (less than ½ acre) parcels and is densely populated. Generally,
SCEHD does not currently allow septic systems to be installed in parcels smaller than 1 acre (43,560 square feet).
Further, the minimum area for a leach field is 400 square feet (including a 100% replacement area requirement),
which can be prohibitive for parcels that are smaller than ¼ acre (10,890 square feet). As a result, many septic
systems will continue to be used until failure and beyond.
Summit City is also in an area with soils that are unsuitable for septic systems. Existing soil groups have a very low
to moderately low capacity to transmit water, and they do not meet current SCEHD requirements for acceptable
soil percolation rates for installation of a septic system. The bedrock in the area is relatively shallow, which makes
it difficult to meet the minimum depth separation between the septic system leach lines and the top of the water
table in wet months. The soil conditions contribute to the failure of existing septic systems and severely hinders
the development of replacement leach fields and new systems, especially on small lots with insufficient area for
such systems.
In 2022, the City obtained funding through the California Regional Early Action Planning (REAP) grant program and
completed a wastewater Feasibility Study (linked below) for the Summit City area to identify and develop feasible
design alternatives to extend the City’s wastewater collection system to this area. The Feasibility Study included
six alternatives covering different geographical zones of the Summit City area, serving as few as 230 households
and at most approximately 520 households. Following extensive public outreach and alternative evaluation, in
2024 the City selected Alternative 3 as the recommended project.
In 2025, the City applied for and received a CWSRF planning grant to complete the work outlined in the Plan of
Study (linked below).
Request for Qualifications and Proposal
City of Shasta Lake – Summit City Septic-to-Sewer
Engineering Design Services
Page 2
Background Information:
The following information is available for review by Consultants planning to respond to this RFQ&P:
• 2016-2026 Wastewater Master Plan, Akel Engineering Group, Inc.
https://www.cityofshastalake.gov/DocumentCenter/View/1374/Final_2016-2026-Wastewater-Master-
Plan?bidId=
• Summit City Wastewater Feasibility Study, PACE Engineering, Inc.
https://cityofshastalake.gov/DocumentCenter/View/4424/Summit-City-Wastewater-Feasibility-Study---
Final-Feb-2024
• Summit City Septic-to-Sewer Plan of Study, PACE Engineering, Inc.
https://cityofshastalake.gov/DocumentCenter/View/4423/Summit-City-S2S-Plan-of-Study---Final-April-
2024
SCOPE OF SERVICES
The successful Consultant team shall build on previous work presented in the referenced documents to complete
the following four Tasks. The selected project is described in the Plan of Study and is identified in the Feasibility
Study as Alternative 3, and all work shall generally conform to the selected project.
Task 1: Project Management
The Consultant shall be responsible for providing all contract management and quality control services throughout
the duration of the contract with the City.
Task 1 Scope of Services:
Project management responsibilities shall include, but not be limited to:
• Coordination of all meetings and prepare all agendas and minutes.
• Coordination and consultation with all appropriate local, state, and federal regulatory agencies as
required.
• Preparation of schedules and schedule updates.
• Preparation and submittal of monthly progress reports with monthly progress payment request. The
monthly progress report shall include:
o An overview of work accomplished during the previous month;
o A description of current key activities and an updated schedule for each task and subtask;
o A list of problem areas, if any, and proposed corrective actions;
o A list of tasks for the following month;
o A bar graph showing total contract budget, monthly invoiced amounts, cumulative amount invoiced,
and project billings to the end of project, and;
o A Schedule Summary indicating whether the project is on schedule and any schedule concerns or critical
path items (a Recovery Plan/Schedule for any activities that fall more than 2 weeks behind schedule
shall be prepared).
Request for Qualifications and Proposal
City of Shasta Lake – Summit City Septic-to-Sewer
Engineering Design Services
Page 3
• Preparation and adherence to an approved Quality Assurance/Quality Control Program.
• Maintenance of project files.
Task 1 Deliverables:
• Monthly progress reports with monthly progress payment requests.
• Meeting agendas and minutes.
The Consultant’s Project Manager shall play an active role in the management and coordination of the project,
including coordinating regular meetings with City staff to discuss project status, problems, budgeting, and other
areas that have an adverse effect on the work.
Task 2: Environmental Compliance and Permitting Services
The Consultant shall be responsible for preparing, submitting, and obtaining all permits and environmental review
documentation required by all Federal, State, and local regulatory, jurisdictional, and tribal agencies needed to
ensure this project is ready for permit issuance and construction. Final CEQA and NEPA-like environmental
clearance, based on the 30% design and CWSRF requirements, are needed in order to complete the Environmental
Package portion of Task 3.
Task 2 Scope of Services:
Environmental compliance and permitting responsibilities shall include, but not be limited to:
• Preparation of the appropriate California Environmental Quality Act (CEQA) and National Environmental
Policy Act (NEPA)-like environmental documents and any associated technical studies required to address
all CWSRF requirements, to complete the Environmental Package portion of Task 3, and to clear the project
for construction. All documentation produced shall be usable for both CEQA and NEPA as applicable and
comply with the Clean Water State Revolving Fund Environmental Package and Cross-Cutting Handbook:
https://www.epa.gov/sites/default/files/2015-08/documents/crosscutterhandbook.pdf
• Coordination and consultation with all Federal, State, and local regulatory, jurisdictional, and tribal agencies
necessary to obtain required permits and provide environmental clearance.
• Preparation of all permit schedules, applications, attachments, and exhibits.
• Preparation of all public notices associated with the environmental review process.
• Preparation of all data and resources necessary to assist the City in completing the environmental package
portion of the DFA construction application (see Task 3).
• Review of draft permits and preparation of responses.
• Coordination of any and all public meeting preparation, planning, advertising and administration, including
comment solicitation and preparation of response to comments for City review.
• Submission of the environmental document and all associated forms to the State Clearinghouse
Task 2 Deliverables:
• Preliminary Environmental documentation.
• Final Environmental documentation, including the construction Mitigation and Monitoring Plan.
• Technical studies and surveys.
Request for Qualifications and Proposal
City of Shasta Lake – Summit City Septic-to-Sewer
Engineering Design Services
Page 4
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