Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
POST OFFICE DRAWER 1435
GAINESVILLE, GA 30503
t: 770.535.8270 | f: 770.531.6711
FINANCIAL SERVICES DIRECTOR
Taylor Samples, CPA
ASSISTANT FINANCE DIRECTOR
Elizabeth White
PURCHASING MANAGER
Andy Youngblood
INVITATION FOR BID
IFB #030-46
For the provision of:
Replace Patio Deck Roof at
Hall County Government
Center
Hall County, Georgia, Board of Commissioners (herein “County”), is seeking
qualified contractors to replace the patio deck roof at the Hall County
Government Center (herein “Services”). The County seeks to award one (1)
contractor to perform the Services.
Schedule of Events:
Bid Post Date: Friday, November 7, 2025
Mandatory Pre-Bid Meeting: Tuesday, November 18, 2025, at 9:00am
AND Thursday, November 20, 2025, at 9:00am.
Bidders’ Questions Due: Wednesday, December 3, 2025
Response to Bidder Questions Due: Friday, December 5, 2025
Bid Due Date: Thursday, December 11, 2025, by 2:00pm
Bidding Process: Hall County is now accepting sealed bids from
qualified contractors for the provision of the Services in the County’s
Purchasing Division, located on the fourth (4th) floor of the Hall County
Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504
until 2:00 p.m. EST on Thursday, December 11, 2025. All bid packets
must be sealed and time and date stamped by the Hall County receptionist
located on the 4th floor to be considered.
General Qualifications: Bidders must be in the regular business of
providing similar Services. Bidders must be licensed, insured, and bonded
in the State of Georgia.
Mandatory Pre-Bid Meeting Address: There will be two (2) pre-bid
meetings: Both will start promptly at 9:00am on Tuesday, November 18,
2025, and again on Thursday, November 20, 2025, at the Hall County
Government Center, 2875 Browns Bridge Rd, Gainesville, GA 30504.
Bidders are required to attend at least one (1) pre-bid meeting, or their bid
will not be considered.
Questions: All communications must be directed solely to Andy Youngblood, Issuing Officer, at
andrew.youngblood@hallcounty.org for questions or clarifications of the IFB requirements.
Addenda: If needed and in the best interest of the County, the Purchasing Division may make an
extension of the bidding period by a formal written addendum and publicly posted on the County
website. All addenda must be signed by the Bidder and returned with the bid packet.
Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s
website at https://www.hallcounty.org/Bids.aspx,then scroll down and click the link for Replace
Patio Deck Roof at HCGC and download all required documents under “Related Documents”. Any
addenda will also be posted at the bottom of the webpage as needed. Bidders are responsible for
checking for addenda. Addenda must be signed and returned along with the bid packet.
Bid Response: Each Bidder must provide a total of three (3) hard paper copies of its bid, including
any addenda, with one (1) marked “Original” and two (2) marked “Copy”. Submit all three (3) hard
paper copies in a sealed envelope(s).
Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Prices
quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the
contract.
Electronic signatures on bid documents are acceptable; however, hard copies of the bid response
are required, as stated above.
Bidders must also provide their responses on one (1) USB drive.
Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to
attend but may do so. The Issuing Officer named herein, or another Purchasing team member,
will open and publicly read all Bidder’s company names, their locations, and proposed costs on
the date, time, and at the address above.
Evaluation and Selection: The County will evaluate all submittals in accordance with the Official
Code of Hall County, Georgia 3.10, and as further detailed herein.
Award Process: The County reserves the right to reject any or all bids, in whole or part, or to
select any Bidder, without liability on part of the County to the Bidder to complete the described
work. The County intends to award the contract to one (1) company that it deems to be the lowest
cost, responsible and responsive Bidder to perform all the work described herein. Lead times and
length of time to complete the work may also be a factor in award.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for
one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must
be completed and returned with the bid. The County reserves the right to retain all bids submitted
and use any idea(s) in a bid regardless of award. The County shall have the right to waive any
informality or irregularity of immaterial deviation in any bid received.
Bidders must sign Exhibit B – Contract for Services. Bidders may submit redlines and exceptions
to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines
and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed
above.
Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal
agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts
are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or
his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services
and submit it with their bid responses. All questions regarding the contract, redlines, and
exceptions must be submitted in writing to the Issuing Officer prior to the Bidders’ Questions Due
Date listed above. If there are no written objections or exceptions, then the County will understand
this as an affirmative acceptance of the Scope of Work as it is presented.
Bonds: A bid bond is not required; however, all Bidders must include in their bid submissions a
letter of bondability. The County will only accept surety companies licensed to do business in the
State of Georgia. The awarded Bidder must produce a performance and payment bond that are
both equal to 100% of the face value of the awarded amount. Performance and payment bonds
must be received by the County before a Notice to Proceed is issued.
A five percent (5%) retainage rate is required.
Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders,
County staff members (except the Issuing Officer named herein), its elected officials, nor
Commissioners, during the evaluation process. The County will deem such as collusion and thus
render the submission in violation of the Official Code of Hall County and thus the County may
render the proposal as non-responsive and not evaluate the proposal for an award.
By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall
County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the
contract which may be made under it, or in any expected profits to arise there from.
County Consultants: From time to time, the County may select an outside consultant at its own
discretion who will act under the direction of County’s Project Manager. The consultant will have
full authority to act on behalf of the County; however, the consultant may not solicit goods and
services on behalf of the County without prior written approval from the County. Contractors
MUST follow all specification sections prepared by the County’s consultant, and Contractors
MUST allow the consultant to inspect the work.
Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder
understands and acknowledges that it is responsible for any sales and use taxes it may incur.
The Bidder will not charge or invoice the County any sales and use tax as a separate line item.
The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption
Certificate.
Table of Contents
1.0 INTRODUCTION
2.0 GENERAL TERMS AND CONDITIONS
3.0 SCOPE OF WORK
4.0 SUBMISSION OF PROPOSALS
5.0 IFB RESPONSE PREPARATION
6.0 SELECTION PROCESS
7.0 STEPS TO AWARD
1.0 INTRODUCTION
The County desires to award one (1) company for the Services described herein and is soliciting
sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular
business of installing thermoplastic polyolefin (TPO) membrane roofing.
2.0 GENERAL TERMS AND CONDITIONS
A. The County reserves the right to conduct any review it may deem advisable to assure
services conform to the specifications.
B. Prospective firms, including all officers, must not be, or have been, barred by any Federal,
State, or Local authority.
C. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct,
fraud, or otherwise malpractice charges.
D. A Bidder must be legally able to conduct business in the State of Georgia.
E. A Bidder must not have abandoned a project or an engagement or otherwise been
terminated for non-performance or subpar performance
F. A Bidder must not be under an enforcement action for related investigation pending by a
professional or regulatory group.
3.0 SCOPE OF WORK
This is a turnkey project. The awarded contractor is expected to provide all supervision, labor,
and materials to complete the work.
• Remove and dispose of existing materials such as metal coping, flashing, etc.
• Prepare surface according to the manufacturer’s specifications.
• Furnish and install taper insulation and cover board to give appropriate pitch to roof to
ensure proper drainage.
o There should be no ponding issues upon completion.
• Furnish and install grey 60 mil TPO membrane roof, fully adhered.
• Install new (Medium Bronze) metal coping on all required areas such as perimeter walls,
building, etc.
• Include 20-year manufacturer’s warranty at no additional cost to the County.
4.0 SUBMISSION OF PROPOSALS
A. The County requests that Bidders submit proposals addressing all items listed below.
Failure to include any of these documents may result in disqualification. All responses
must be in hard copy format. Bidders should submit a total of three (3) hard paper copies
of the technical proposal: one (1) copy of marked “Original” and two (2) marked “Copy”.
Each Bidder must also provide one (1) hard paper copy of Exhibit C – Cost Proposal
Worksheet. Bidders must also provide their responses on one (1) USB drive.
B. Bidders must submit their response in a sealed envelope clearly marked with “IFB #030-
46 Replace Patio Deck Roof at Hall County Government Center” on the outside. The
submittal must be signed. Faxed or emailed bids will not be accepted.
C. It is mandatory that the following documents be completed and included in the bid
response.
Exhibit A – Bid Response Form
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
