City Yard Diesel Fuel Recovery Project

Location:	North Carolina
Posted:	Feb 14, 2026
Due:	Mar 5, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	91 - Fuels, Lubricants, Oils, and Waxes
Solicitation No:	RFQ26144
Publication URL:	To access bid details, please log in.

Attachment Preview

City of Winston-Salem

Request for Letters of Interest and Statements of Qualifications

RFQ26144

issue date: 2.13.2026

Proposals shall be complete and comply with the requirements listed herein.

SUBMISSION DEADLINE: Submit proposals electronically in PDF format only by

12:00 pm, March 5, 2026 to Matthew Osborne at matthewo@cityofws.org.

Responses received after this date and time will not be considered.

THE CITY OF WINSTON-SALEM DESIRES TO ENGAGE A QUALIFIED PROFESSIONAL

ENGINEERING OR LICENSED GEOLOGICAL FIRM TO PROVIDE ENVIRONMENTAL

SERVICES IN RELATION TO THE SUBSURFACE REMEDIATION OF DIESEL FUEL AT 654

CITY YARD DRIVE IN WINSTON-SALEM, NORTH CAROLINA.

All questions concerning this RFQ or the scope of work should be submitted in writing to Matthew Osborne

at matthewo@cityofws.org by the End of Question period of 12:00 pm, February 24, 2026.

This RFQ will in no manner be construed as a commitment on the part of the City to award a contract. The

City reserves the right to reject any or all applications; to waive minor irregularities in the RFQ process or

in the applications; to re-advertise this RFQ; to postpone or cancel this process; select and procure parts of

services; and to change or modify the RFQ schedule at any time.

RFQ26144

Professional Services – City Yard Diesel Fuel Recovery Project

1 of 30

SECTION 1: NOTICE TO PROPOSERS, COMPLIANCE, AND EXPECTATIONS

It is the policy of the City that an employee, officer, or agent of City may not participate in any manner in

the bidding, awarding, or administering of contracts in which they, or a member of their immediate family,

their business partner, or any organization in which they serve as an officer, director, trustee, or employee,

has a financial interest.

The successful proposer must comply with all provisions of the Americans with Disabilities Act (ADA),

the Equal Employment Opportunity Act (EEOA), and all rules and regulations promulgated thereunder. By

submitting a proposal, the successful proposer agrees to indemnify the City from and against all claims,

suits, damages, costs, losses, and expenses in any manner arising out of, or connected with, the failure of

the Company, its subcontractors, agents, successors, assigns, officers, or employees to comply with the

provisions of the ADA, EEOA, or the rules and regulations promulgated thereunder.

No special inducements will be considered that are not a part of the original bidding document.

City’s Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this RFQ at any time

• To cancel this RFQ with or without the substitution of another RFQ

• To take any action affecting this RFQ, this RFQ process, or the services subject to this RFQ that

would be in the best interests of the City

• To issue additional requests for information

• To require one or more service providers to supplement, clarify, or provide additional information

in order for the City to evaluate the responses submitted

• To share the Proposals with City employees other than the Evaluation Committee or City advisory

committees as deemed necessary

• To award all, none, or any part of the Services that is in the best interest of the City, with one or

more of the Service Providers responding, which may be done with or without re-solicitation.

• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the

Proposals including but not limited to financial terms

• To negotiate a contract with a service provider based on the information provided in response to

this RFQ.

Public Records

Any material submitted in response to this RFQ will become a “public record” once the proposer’s

document(s) is opened and the proposer is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina General Statutes.

Proposals submitted under this section shall not be subject to public inspection until a contract is awarded

N.C.G.S 143-129.8(d).

Trade Secrets/Confidentiality

Proposers must claim any material that qualifies as "trade secret" information under N.C.G.S. 66152(3) in

their response to this RFQ and must state the reasons why such exclusion from public disclosure is necessary

and legal.

To properly designate material as trade secret under these circumstances, each Proposer must take the

following precautions: (a) any trade secrets submitted by a Proposer should be submitted in a separate,

sealed envelope marked "Trade Secret - Confidential and Proprietary Information - Do Not Disclose Except

for the Purpose of Evaluating this Proposal," and (b) the same trade secret/confidentiality designation

should be stamped on each page of the trade secret materials contained in the envelope

RFQ26144

Professional Services – City Yard Diesel Fuel Recovery Project

2 of 30

Do not attempt to designate your entire proposal as a trade secret, and do not attempt to designate

pricing information as a trade secret. Doing so may result in your bid being disqualified.

In submitting a proposal, each Proposer agrees that the City may reveal any trade secret materials contained

in such response to all City staff and City officials involved in the selection process, and to any outside

consultant or other third parties who assist City in the selection process. Furthermore, each Proposer agrees

to indemnify and hold harmless the City and each of its officers, employees, and agents from all costs,

damages, and expenses incurred in connection with disclosing any material, which the Proposer has

designated as a trade secret.

The City reserves the right to make all final determination(s) of the applicability of North Carolina General

Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a proposal on the services requested herein shall be considered as a representation that

the Proposer is familiar with all federal, state, and local laws, ordinances, rules, and regulations which affect

those engaged or employed in the provision of such services, or which in any way affects the conduct of

the provision of such services; and no plea of misunderstanding will be considered on account of ignorance

thereof. If the Proposer discovers any provisions in the RFQ documents that are contrary to or inconsistent

with any law, ordinance, or regulation, it shall be reported to the City in writing without delay.

The Proposer agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and Health

Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The Proposer certifies that the proposal is made in good faith and without collusion with any person making

a proposal or with any officer or employee of the City.

The Proposer agrees, in connection with the performance of this contract, not to discriminate against any

employee or applicant for employment because of race, religion, color, gender, age, handicap, political

affiliation, or national origin.

Ethics Policy / Code of Conduct

The City has established guidelines for ethical standards of conduct for City representatives and to provide

guidance in determining what conduct is appropriate in particular cases. City representatives should

maintain high standards of personal integrity, truthfulness, honesty, and fairness in carrying out public

duties; avoid any improprieties in their roles as public servants including the appearance of impropriety;

and never use their position or power for improper personal gain. In establishing an ethics policy, the City

desires to protect the public against decisions that are affected by undue influence, conflicts of interest, or

any other violation of these policies as well as promote and strengthen the confidence of the public in their

governing body. The City’s Ethics Policy is located on the City’s website whose specific address is:

https://www.cityofws.org/820/Procurement-Guidelines.

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the provision of

city services and the completion of various city projects, the City of Winston-Salem has undertaken an

initiative to strongly encourage all parties contracting with the City of Winston-Salem to evaluate their

internal operations and hiring practices and, where appropriate, to initiate efforts to stimulate the local

economy by hiring applicants and contractors from the Winston-Salem/Forsyth County Area and by

utilizing minority and women contractors and service providers. Such efforts to stimulate the local

economy may be accomplished by posting job vacancies with the North Carolina Employment Security

Commission, the Piedmont Triad Regional Council of Governments, and the Winston-Salem Urban

League; and utilizing the State of North Carolina Office for Historically Underutilized Business database

(https://evp.nc.gov/vendors) or other local resources such as the City of Winston-Salem M/WBE Program

RFQ26144

Professional Services – City Yard Diesel Fuel Recovery Project

3 of 30

to identify Winston-Salem/Forsyth County based contractors and subcontractors. Stimulation of the local

economy requires a collaborative effort of both the public and private sector. The City is committed to

taking reasonable steps to achieve said goal.

Iran Divestment Act

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging in

business activities in Iran, prepared pursuant to NCGS 147-86.58, nor will Provider utilize on this

agreement any subcontractor on such list.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies engaged

in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement

any subcontractor on said list.

E-Verify Compliance

Per N.C.G.S. 143-133.3, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of

the North Carolina General Statutes. Further, if the CONTRACTOR utilizes a subcontractor, the

CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64

of the North Carolina General Statutes.

Right to Audit

To confirm compliance with the terms of this Agreement, the City's MWBE program, local, state, and

federal laws and regulations, the City may, at all reasonable times upon reasonable prior notice during

usual business hours, inspect, audit and examine for a period up to five (5) years after completion of the

service or project detailed in this Agreement, all accounts and books of Contractor and, where necessary,

make copies of the Contractor's documents necessary to determine compliance. Such right may be

exercised through any agent or employee of City or by independent certified public accountants designated

by the City. The Contractor shall permit the aforementioned inspection, audit and examination, and where

necessary, the City to make copies of documents verifying compliance as indicated herein.

Nondiscrimination Ordinance

As a condition of entering into this contact, the Contractor represents and warrants that it will fully comply

with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled “Policy of

Nondiscrimination” of the Winston-Salem City Code. As part of such compliance, the Contractor shall not

discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender identity,

gender expression, pregnancy, veteran status, disability, age, marital status, familial status, protected

hairstyle, political affiliation or national origin in the screening of applicants, the hiring and treatment of its

employees, the provision of the goods and/or services set forth herein, or the solicitation, selection, hiring,

or treatment of its subcontractors, vendors or suppliers, (hereinafter collectively “subcontractors”), if any,

in connection with this contract or the contract solicitation process if applicable, nor shall the Contractor

retaliate against any person or entity for reporting instances of such discrimination. The Contractor shall

enact employment policies consistent with this obligation to refrain from such discrimination and shall

provide evidence of such to the City within 90 calendar days of the first receipt of City funds. The Contractor

shall provide equal opportunity for subcontractors to participate in all of its subcontracting and supply

opportunities, if any, under this contract, provided that nothing contained in this clause shall prohibit or

limit otherwise lawful efforts to remedy the effects of marketplace discrimination that has occurred or is

occurring in the marketplace. The Contractor understands and agrees that a violation of this clause shall be

considered a material breach of this contract and may result in termination of this contract, disqualification

of the Contractor from participating in future City contracts pursuant to Winston-Salem City Code Section

2-3 or other sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to:

(a) promptly provide to the City in a format specified by the City all information and documentation that

RFQ26144

Professional Services – City Yard Diesel Fuel Recovery Project

4 of 30

may be requested by the City from time to time regarding the screening of applicants, the hiring and

treatment of its employees particularly if City funds were used in connection with hiring and compensation

process, and the solicitation, selection, treatment and payment of subcontractors, if any, in connection with

this Agreement; and (b) if requested, provide to the City within sixty days after the request a truthful and

complete list of the names of all subcontractors that the Grantee has used under this contract, including the

total dollar amount paid by the Contractor on each subcontract or supply contract. The Contractor further

agrees to fully cooperate in any investigation conducted by the City pursuant to the City’s

Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are requested by

the City. The Contractor agrees to provide to the City from time to time on the City’s request, payment

affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with

this contract within a certain period of time. Such affidavits shall be in the format specified by the City

from time to time. Nothing in this contract shall negate or diminish the requirements of the City’s MWBE

program. Nothing in this contract shall infringe upon any rights afforded to the Contractor by state or federal

law.

Contract

The successful Proposer(s) for this service will be required to execute the City’s “Independent Contractor

Agreement (ICA),” a sample copy of which is attached to this document. If you are unable to sign the ICA

or if you require changes to any of the terms or conditions contained in the ICA, then you must include with

your response an explanation of which term(s) are unacceptable or must be revised. The Business may not

begin work and a Purchase Order WILL NOT be issued until the individual doing business with or for the

City has fully executed the contract document and the insurance requirements have been approved by the

City. The City of Winston-Salem reserves the right to cancel the contract without prejudice or cause by

providing a thirty (30) day written notice.

If the contractor fails to perform as outlined herein, the City may terminate the contract at its discretion and

be liable only for that portion of acceptable work completed. The value of the work completed shall be the

sole determination of the City in such case.

The City of Winston-Salem reserves the right to cancel the contract without prejudice or cause by providing

a thirty (30) day written notice.

Terms and Renewals

Any contract resulting from this RFQ will be for an initial term from July 1, 2026 through June 30, 2027.

Terms of the bid reserve the right for the City to extend this service contract for two additional 12-month

periods from July 1, 2027, through June 30, 2028, then July 1, 2028, through June 30, 2029, provided that

both parties are in agreement and funds are made available for this purpose. A properly executed purchase

order shall be evidence of an extension agreed to by the parties and that said purchase order shall become

a self-executing amendment to the contract. Prices throughout the initial term and any subsequent

extensions shall remain firm and constant and are not subject to increase during the contract period.

End of Section 1: Notice to Proposers

RFQ26144

Professional Services – City Yard Diesel Fuel Recovery Project

5 of 30

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFQ26144
Bid Title:	City Yard Diesel Fuel Recovery Project
Category:	Formal Bids
Status:	Open

City Yard Diesel Fuel Recovery Project

Attachment Preview

See also