Grates and Frames

Location:	North Carolina
Posted:	Feb 14, 2026
Due:	Feb 27, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Solicitation No:	IF26171
Publication URL:	To access bid details, please log in.

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REQUEST FOR BID

GRATES & FRAMES

Bids will be opened

10:00 a.m., February 27th, 2026

City/County Purchasing Department

City Hall Suite 324

101 North Main Street, Winston-Salem, NC 27101

Bids for Grates & Frames will be received by the City/County Purchasing Department, Suite 324, City Hall

Building, 101 North Main Street, Winston-Salem, NC until 10:00 a.m., February 27th, 2026, at which time they

will be publicly opened and read.

Instructions for submitting bids and complete specifications may be obtained during regular office hours, Monday

– Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna A. Gates at

tawannag@cityofws.org or 336-747-6938. The City reserves the right to reject any or all proposals.

IF 26171

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Notice to Bidders

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not participate in

any manner in the bidding, awarding, or administering of contracts in which they, or a member of their immediate

family, their business partner, or any organization in which they serve as an officer, director, trustee, or employee,

have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA) and all rules

and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees to indemnify the City

from and against all claims, suits, damages, costs, losses, and expenses in any manner arising out of, or connected

with, the failure of the Company, its subcontractors, agents, successors, assigns, officers, or employees to comply

with the provisions of the ADA or the rules and regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation for Bid

(IFB) and mutually agreed upon by the City and the proposer.

No special inducements will be considered that are not a part of the original bidding document.

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that would be

in the best interests of the City

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s document(s) is

opened and the bidder is determined to be a participant in the solicitation process and shall be subject to public

disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must claim any applicable exemptions

to disclosure provided by law in their response to this IFB. Bidders must identify materials to be protected and

must state the reasons why such exclusion from public disclosure is necessary and legal. The City reserves the

right to make all final determination(s) of the applicability of North Carolina General Statutes § 132-1.2,

Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the equipment requested herein shall be considered as a representation that the bidder

is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or

employed in the provision of such services, or equipment used in the provision of such services, or which in any

way affects the conduct of the provision of such services; and no plea of misunderstanding will be considered on

account of ignorance thereof. If the bidder discovers any provisions in the IFB documents that are contrary to or

inconsistent with any law, ordinance, or regulation, it shall be reported to the City in writing without delay.

Ethics Policy / Code of Conduct

The City of Winston-Salem has established guidelines for ethical standards of conduct for City representatives

and to provide guidance in determining what conduct is appropriate in particular cases. City representatives

should maintain high standards of personal integrity, truthfulness, honesty, and fairness in carrying out public

duties; avoid any improprieties in their roles as public servants including the appearance of impropriety; and never

use their position or power for improper personal gain. In establishing an ethics policy, the City of Winston-Salem

desires to protect the public against decisions that are affected by undue influence, conflicts of interest, or any

other violation of these policies as well as promote and strengthen the confidence of the public in their governing

body. For a complete review of the City Policy click the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

IF 26171

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Equal Employment Opportunity / ADA

The Contractor shall not discriminate against any employee or applicant for employment because of race, creed,

color, religion, national origin, political affiliation, gender, age or disability. The contractor shall comply with all

applicable laws and regulations regarding the American with Disabilities Act (www.ADA.gov) as amended from

time to time and all rules and regulations promulgated thereunder and other laws and regulations pertaining to

equal employment. The Contractor hereby agrees to indemnify the Owner from and against all claims, suits,

damages, costs, losses and expenses in any manner arising out of or connected with the failure of the contractor,

its subcontractors, agents, successors, assigns, officers or employees to comply with the provisions of the ADA

or rules and regulations promulgated thereunder. The Contractor agrees to act affirmatively in its employment

and promotion practices, and in the general treatment of its employees.

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the provision of city

services and the completion of various city projects, the City of Winston-Salem has undertaken an initiative to

strongly encourage all parties contracting with the City of Winston-Salem to evaluate their internal operations

and hiring practices and, where appropriate, to initiate efforts to stimulate the local economy by hiring

applicants and contractors from the Winston-Salem/Forsyth County Area and by utilizing minority and women

contractors and service providers. Such efforts to stimulate the local economy may be accomplished by posting

job vacancies with the North Carolina Employment Security Commission, the Piedmont Triad Regional Council

of Governments, and the Winston-Salem Urban League; and utilizing the State of North Carolina Office for

Historically Underutilized Business database

(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources such as the City

of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County based contractors and

subcontractors. Stimulation of the local economy requires a collaborative effort of both the public and private

sector. The city is committed to taking reasonable steps to achieve said goal.

Iran Divestment Act

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging in

business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will Provider utilize on this

agreement any subcontractor on such list. This list, along with additional information about the

Iran Divestment Act, is available on the Treasurer’s Office site: https://www.nctreasurer.com/inside-

thedepartment/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies engaged in a

boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement any

subcontractor on said list.”

The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable federal,

state, and local laws, specifically including, without limitations, the Occupational Safety and Health Act of 1970

and Section 1324A, the Immigration Reform and Control Act.

The bidder certifies that the bid is made in good faith and without collusion with any person bidding on this

contract or with any officer or employee of the City of Winston-Salem.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate against

any employee or applicant for employment because of race, religion, color, gender, age, handicap, political

affiliation or national origin.

The City reserves the right to hold bids open for a period of sixty days (60) days after due date before making

awards.

Bidders are expected to submit a formal bid that shall include delivery commitments that meet the requirements

of this IFB in the format and manner specified herein

Bids are to be signed by an officer of the company authorized to bind the submitter to its provisions. Failure

to manually sign the appropriate bid form will disqualify the bidder and the bid will not be considered.

IF 26171

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SPECIAL TERMS AND CONDITIONS

DETAILED SPECIFICATIONS: Detailed specifications for these items are included with the bid request. Bids

to be submitted in accordance with the specifications and these Special Terms and Conditions, both of

which require doing all that is necessary, proper, or incidental to the furnishing of the items identified

herein. All things not expressly stated in the specifications or Special Terms and Conditions but involved

in carrying them out must be included in proposal as though they were specifically stated.

NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders, special terms and

conditions specific to this Invitation for Bids, the specifications, and General Contract Terms and

Conditions. The City of Winston-Salem objects to and will not evaluate or consider any additional terms

and conditions submitted with a bidder response. This applies to any response appearing in or attached to

the document as part of the bidder’s response. DO NOT ATTACH ANY ADDITIONAL TERMS AND

CONDITIONS. By execution and delivery of a proposal, the bidder agrees that any additional terms and

conditions, whether submitted purposely or inadvertently, shall have no force or effect. It shall be the

bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply

with all requirements specified herein.

EXCEPTIONS TO SPECIFICATIONS AND APPROVAL OF ALTERNATES:

In all cases items must be furnished as requested, and where brand names are used, consider the

term "or equal" to follow. However, written approval for any proposed substitution or change in

specifications must be obtained by bidder prior to the close of bids. Specifications not subject to

substitution or change shall be indicated as “NO EXCEPTIONS”.

All design, materials, and workmanship shall in every respect be in accordance with the best current

practices in the industry. Minor deviations from the provisions of these specifications may be considered

to permit manufacturers to follow their standard manufacturing processes; however, all proposed minor

deviations must be explained in detail and MUST be submitted in writing to Purchasing within the

exception process time frame identified herein or they WILL NOT be considered. Prospective bidders

may make appointments to discuss these specifications, but written requests for consideration must be

submitted.

Requests for approved equals or changes in specifications, and/or protests of specifications must be

received by the City of Winston-Salem in writing.

Any request for an approved equal, change in specification or protest of specifications must be fully

supported with technical data, test results, or other pertinent information and evidence that the

substitute offered is equal to, or better than, the specification requirement.

In the event that clarifications or changes to bid specifications are necessary or if a proposed substitution

is approved during the exception process, changes will be made by written addendum. The City of

Winston-Salem will, if necessary, postpone the scheduled opening of bids so as to provide at least seven

(7) days between the mailing of the amended bid and the revised bid opening date. All addenda must be

signed and returned with the final bid.

Bidder’s failure to request exceptions to specifications or approved equals as stated above will be

interpreted as the bidders’ intent to comply fully with the requirements as written. Conditional or qualified

bids shall be subject to rejection in whole or in part.

The City of Winston-Salem reserves the right to postpone bid openings for its own convenience.

IF 26171

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NONCONFORMING TERMS AND CONDITIONS: A bid response that includes terms and conditions that

do not conform to the terms and conditions in this bid document is subject to rejection as nonresponsive.

The City of Winston-Salem reserves the right to permit the bidder/vendor to withdraw nonconforming

terms and conditions from its bid response prior to a determination by the City of Winston-Salem of non-

responsiveness.

COMPLIANCE WITH RULES AND REGULATIONS WHERE IT APPLIES: The items furnished must

comply with all applicable provisions of the Occupational Safety and Health Act (OSHA), the American

National Standard Institute (ANSI) and the Federal Motor Vehicle Standards of the U. S. Department

of Transportation. The conversion equipment must also be certified by either the US Environmental

Protection Agency (EPA) or California Air Resources Board (CARB). EPA Certificates are not

required at the time of bid although are required upon delivery of vehicle(s). The equipment

furnished shall be capable of passing any applicable N. C. State motor vehicle inspection.

GENERAL REQUIREMENTS: The items furnished shall be new and unused and the manufacturer's latest

listed and published stock model, or models which meet all the applicable requirements of these

specifications. Specifications (where it applies) may require that certain makes and models of vehicles,

auxiliaries and/or accessories be provided.

BIDDERS SUBMITTALS: Bidder must furnish all information requested herein including descriptive literature

and/or complete specifications covering the products offered. Reference to literature submitted with a

previous bid will not satisfy this provision. Bids which do not comply with these requirements will be

subject to rejection. All documents submitted should bear the name of the bidder.

EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem accepts no responsibility for any

expense incurred by the bidder in the preparation and presentation of a bid. Such expenses shall be borne

exclusively by the bidder.

CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the successful

bidder’s/vendor’s response to this Invitation for Bids and Proposals and any addenda thereto, plus the

City’s issuance of a City of Winston-Salem Purchase Order for the proposed goods and/or services shall

constitute a binding contract.

PURCHASE OF ADDITIONAL ITEMS (Does not apply): Subject to the successful bidder’s acceptance, the

City reserves the option to purchase additional items as specified herein at the price bid and awarded in

this Invitation for Bids and Proposals within 12 months from original purchase order date. This bid may

also be utilized by other entities per NCGS to piggyback at the sole discretion of the vendor.

INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify the City

of Winston-Salem and all of its officers, departments, agencies, agents, and employees from and against

all claims, loss, damage, injury, fines, penalties and cost - including court costs and attorney's fees,

charges, liability, and exposure, however, caused resulting from, arising out of, or in any way connected

with the bidder’s/vendor’s negligent performance or nonperformance of the terms of the contract.

VENDOR SUPPORT/SERVICE AND PARTS (where it applies): The vendor and/or manufacturer bidding

on these specifications must describe in writing to be submitted with their bid, its ability to provide repair

parts and technical service in the form of a service representative, including the maximum time from

receipt of notice to arrival of parts or the service representative.

IF 26171

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IF26171
Bid Title:	Grates and Frames
Category:	Informal Bids
Status:	Open

Grates and Frames

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See also