6100019067 Annual Contract for Window Cleaning Services Citywide

Location:	Texas
Posted:	Feb 13, 2026
Due:	Feb 18, 2026
Agency:	City of San Antonio
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

The City of San Antonio is soliciting proposals from qualified and experienced contractors to provide comprehensive commercial window cleaning services. The scope of work includes both interior and exterior window cleaning requirements at multiple city facilities. All services must be performed in accordance with industry standards and the specifications and standards outlined in this Scope of Services. The City is committed to maintaining clean, safe, and professional environments across all of its properties and seeks a contractor(s) capable of delivering consistent, high-quality services.

Date Issued: December 17, 2025

Due Date & Time: February 18, 2026 11:00 a.m. Central Time

Pre-Submittal Conference will be held at 8:30 a.m., Central Time, on January 7, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents may call the toll-free number listed below and enter access code to participate the day of the conference. Dial-In Number: 1-415-655-0001 | Access Code: 2333 189 8880 | Meeting Password: COSA2026

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor. Questions regarding registration may be submitted to Vendor Support at ( 210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

Document	Type	Size
Addendum 1	PDF	195.76 KB
Solicitation and Advertisement Information 2-13	PDF	139.57 KB
Addendum II	PDF	219.27 KB

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ADDENDUM I

SUBJECT: Annual Contract for Window Cleaning Services Citywide, (RFCSP 25-091, 6100019067),

Scheduled to Close: February 2, 2026; Date of Issue: December 17, 2025

FROM:

Tiawana Lawrence

Procurement Manager

DATE:

January 30, 2026

THIS NOTICE SHALL SERVE AS ADDENDUM NO. I - TO THE ABOVE REFERENCED REQUEST

FOR COMPETITIVE SEALED PROPOSALS

THE ABOVE MENTIONED REQUEST FOR COMPETITIVE SEALED PROPOSALS IS HEREBY

AMENDED AS FOLLOWS:

1. REVISED: The RFCSP submission deadline hereby is extended to FEBRUARY 13, 2026, at

11:00 PM CT.

2. REVISED: The RFCSP submission deadline for questions after the site visit has been extended

to FEBRUARY 6, 2026, at 4:00 PM CT.

3. ADD: A second site visit is hereby added to the solicitation.

The following site visit will be held on February 4, 2026, at the respective time shown below:

Feb 4, 2026 City Tower – 100 W Houston St., San Antonio, Texas 78205

2:00 p.m.

(Meet at the Concourse Level at the Security Desk)

Below are the details that shall be followed by all interested vendors to ensure the safety of

all attendees during the site visit.

a. Interested vendors attending the site visit must RSVP by February 3, 2026, at 3:00

PM CT via email to Jose Narvaez, Procurement Specialist III, at

Jose.Narvaez2@sanantonio.gov .

b. All attendees must check-in with City’s procurement staff member present to sign-in.

4. UPDATE: Attachment B - Price Schedule – Group C has been updated to add new locations.

The Price Schedule is hereby updated and referenced as Attachment B - Price Schedule –

UPDATED 1/30/2026.

5. UPDATE: Exhibit 1 is hereby updated and referenced as EXHIBIT 1 – UPDATED 1/30/2026 to

include the new locations and addresses in addition to special instructions.

Finance Department, Procurement Division

PO Box 839966 - San Antonio, TX 78283-3966 - Tel: 210-207-5734

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QUESTIONS SUBMITTED IN ACCORDANCE WITH SECTION 003, PRE-SUBMITTAL

CONFERENCE, RESTRICTIONS OF COMMUNICATION:

On January 7, 2026, the City of San Antonio hosted a Pre-Submittal Conference and Site Visit for all

participating vendors. Below is a list of questions that interested vendors submitted. The City’s official

responses to vendor questions is as follows:

Question 1: How many total windows have specialty coatings on them that requires special (beyond

standard) cleaning products? What type of specialty coatings?

Response: Only the Public Safety Headquarters (PSHQ) building has windows with impact-resistant

protective film that may require manufacturer approved cleaning products/methods. All

other Building Equipment Services Department (BESD) facilities do not require specialty

cleaning products. For all San Antonio Public Library’s (SAPL) there are no specialty

coatings, only standard tint.

Question 2: At City Tower floors 2-19 exterior, are the eye hook anchors on each floor an approved

tie off method to wash the exterior windows. If not, what method will the City approve to

safely perform the exterior window cleaning?

Response: Eye hook anchors are not approved as tie-off methods for exterior window washing at City

Tower. A swing-stage apparatus with secure, counterweighted rigging, along with

comprehensive fall protection in accordance with OSHA safety standards, must be utilized

for access all above-ground exterior windows at City Tower.

Question 3: Will the City allow the boatswain chair method?

Response: The boatswain’s chair method cannot be used at City Tower. However, a rope-suspension

system may be used at other multi-story buildings provided that a block and tackle system

with secondary safety lines to prevent falls is utilized. Vendor must also follow OSHA

standards for fall protection safety requirements. At the San Antonio Public Library (SAPL)

locations, the boatswain chair method may be used, provided all safety protocols and

OSHA regulations are strictly followed.

Question 4: At Public Safety Headquarters (PSHQ), is interior window washing included on all six

levels.

Response: Yes, the interior window cleaning is included on all six levels at PSHQ.

Question 5: At the One Stop Building, is the interior window cleaning included throughout the entire

building?

Response: Yes, the interior window cleaning is included throughout the entire building.

Question 6: Are the employees currently working on this contract members of a union? If so, what

union?

Response: The City is not under contract for these services.

Question 7: Are there anchor systems on the roofs/davit arms or are there permanent window cleaning

units on those high-rise buildings? Or do we need to provide our own rigs and access?

Response: The awarded company will need to provide proper apparatus and safety fall protection to

access windows in accordance with OSHA standards. There are anchor points on the

Central Library’s roof and atrium.

Finance Department, Procurement Division

PO Box 839966 - San Antonio, TX 78283-3966 - Tel: 210-207-5734

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Question 8: Do we have access to the water on the roofs/sub roofs?

Response: Water access is not available on roofs or sub-roofs for the Building Equipment Services

Department (BESD), and Department of Human Service (DHS) locations. Water is

available at the following department locations: Center City Development & Operations

(CCDO), San Antonio Metro Health Department (SAMHD) and San Antonio Public

Library (SAPL).

Question 9: Will the City provide boom lifts/scissor lifts, or do we need to rent them?

Response: City will not provide any lifting devices or other apparatus to access the windows at any

facility. Any necessary equipment will need to be provided by the vendor and

considered into the pricing.

Question 10: What is the process for accessing the building? (Badging, escorting.)?

Response: For the BESD locations, staff will either be escorted by a City staff member or provided

with a COSA ID provided that a CJIS background check is conducted, Contractor staff

pass the background check, and they complete a CJIS Level 1 on-line training

certification. For all Airport locations contractors will be escorted. CCDO will provide the

awarded contractor the point of contact for each division, and we will provide access.

DHS will only require the contractor to check in when arriving and check out when done

at the front offices. SAMHD will require badging, which may take a few days to process.

No escorting will be required. All Library locations will have an escort for the contractor.

Question 11: What is the current contract value of these services?

Response: There is no current contract in place however, the prior contract value was $600,000.

Question 12: Is the scope of work on this project the same as the current contract? If not, how is it

different?

Response: The Scope of Work is the same as the previous contract. There are only a few

departments that are adding new locations that were not proposed in the previous contract.

Parks Department and CCDO added new locations which are highlighted in the revised

Price Schedule for Group C. Aviation will be adding a new Terminal at a later date when

completed.

Question 13: Who is the SBE subcontractor on the current contract?

Response: The SBE subcontractor on the prior contract is S J & J Solutions, LLC dba Affordable

Window Washing.

Question 14: What is the anticipated award date for this project?

Response: Please refer to the Section 005 – Supplemental Terms and Conditions, Original

Contract Terms.

Question 15: What is the contract start date for this project?

Response: Please refer to the response to Question 14.

Finance Department, Procurement Division

PO Box 839966 - San Antonio, TX 78283-3966 - Tel: 210-207-5734

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___________________________________________

Tiawana Lawrence

Procurement Manager

Finance Department - Procurement Division

VENDOR SIGNATURE

________________________________________

Company Name

________________________________________

Signatory Name (Print First and Last Name)

________________________________________

Signature

Finance Department, Procurement Division

PO Box 839966 - San Antonio, TX 78283-3966 - Tel: 210-207-5734

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6100019067 Annual Contract for Window Cleaning Services Citywide

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