Landscape Maintenance Services

REQUEST FOR PROPOSALS (RFP)
Landscape Maintenance Services for Highway 1 & 92 Medians
Date of Issue: June 18, 2026
Due Date: July 9, 2026

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GENERAL
The City of Half Moon Bay (City) seeks the services of landscape maintenance companies to
provide vegetation management services on the Highway 1 and 92 Medians. The goal of the
City of Half Moon Bay is to protect the health and safety of its employees and the general
public, the environment and water quality, as well as to provide sustainable solutions for
vegetation management on City property by applying Integrated Pest Management principles
and techniques.
Work in this section includes the landscape improvements and maintenance for the Highway 1
& Highway 92 Medians as defined in Exhibit A. Improvements include the proper and initial
replanting as defined by the City. Plants to be purchased and supplied by the City. Landscape
maintenance includes but is not exclusive to the following: planting, weeding, fertilizing, and
trimming.
Services will be for a one year program on the Highway 1 and 92 Median within the City of Half
Moon Bay with a provision for up to four (4) one-year renewals upon satisfactory performance.
Monthly reports will be required that record methods used, staffing levels and hours on site,
and general observations.
SCOPE OF WORK
This contract is part of a Median Maintenance program for the areas specified herein. The goal
of the Median Maintenance program is to deliver effective vegetation management to ensure
that the maintained areas remain in good repair and are aesthetically pleasing to residents and
visitors.
The contractor shall furnish all supervision, labor, materials and equipment necessary to
accomplish the surveillance, and management of weeds at the Median sites. The contractor
shall also provide trimming services, edging service, and spraying of both pesticides and pre-
emergent for weed control. The Contractor shall also provide detailed, site specific
recommendations for procedural modifications that may be necessary to achieve best results.
All pesticide operations, where required, shall be performed or supervised by a California State
Licensed Pest Control Applicator through written communication by a California State licensed
Pest Control Advisor. The Proposer shall be responsible for compliance with all Federal, State
and local laws and regulations regarding pesticide usage. Proposer shall provide copies to the
City of his/her license and registration of both of his/her Pest Control Advisors and Pest Control
Operators licenses. Proposer shall submit a copy of the "Pesticide Use Summary" to the City on
a monthly basis.

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Contractor will be responsible for the control of weeds found at the locations. Contractor must
leave the Medians in a safe and visually pleasing condition at the end of each visit.
I. RECORDS KEEPING
The Contractor shall be responsible for maintaining a record keeping for each site in the Median
Maintenance program specified in this contract. All working papers in support of each required
report must be retained and made available to the city at no cost for a minimum of three (3)
years. The successful bidder will be required to make working papers available to third parties
only upon written request by the City Manager
1. Monthly Report shall be submitted to the City no later than the fifth day of each month
following the monthly site cleanup. The monthly report shall be similar to the sample
Monthly Report Template found below. Each file shall contain at least the following
items:
a. Date of Service
b. Staff levels and staff hours
c. Technique utilized
2. Year- end report of the program shall follow a similar format to the monthly report and
include an assessment of the efficacy for this Median Maintenance program.
II. CONTRACTOR PROVISIONS
In order for a company to qualify for the bidding process, it must meet the following
requirements. The successful bidder will be required to enter into an agreement with the City.
This agreement shall define the work scope, performance measures and payment schedule for
the services offered subject to the following:
1. Possess a valid business license to work in Half Moon Bay.
https://halfmoonbay.hdlgov.com/
2. Provide proof of appropriate insurance prior to start up.
3. Provide three references attesting to the company's Integrated Pest Management (IPM)
experience.
4. Contractors employees must be IPM certified and proof of certification must be
provided prior to award of contract.
5. Contractor shall clearly identify and equip each vehicle used at said areas with decals on
the exterior right and left front door panels, identifying the contractor's name, address
and phone number. All vehicles and equipment used in this proposal shall be in
operable working condition, clean appearance without visible damage, dirt, graffiti, etc.
6. The Contract shall contain a warranty that the successful bidder agrees that, in
performing the Work, it will not engage in, nor permit such subcontractors as it may
employ, to engage in discrimination in employment or person because of age, race,
color, sex, national origin or ancestry, sexual orientation, or religion.

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7. Contractor's crew must be trained in landscape management practices and have
proficiency in weed identification.
8. In accordance with California Labor Code Section 1773.2, the City has determined the
general prevailing wages in the locality in which the work is to be performed for each
craft or type of work needed to be as published by the State of California Department of
Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file
in the Public Works Department and shall be made available on request. The successful
bidder and any subcontractors engaged in the performance of the work shall pay no less
than these rates to all persons engaged in performance of the work.
III. SELECTION PROCESS
All proposals must be received no later than 4:00 p.m. on July 9, 2026. Please submit
your three copies of proposals to:
City of Half Moon Bay
Attn: Todd Seeley
501 Main Street
Half Moon Bay, CA 94019
Late submittals will not be considered.
Individuals/Firms wishing to respond to this request must supply the information
requested in this RFP by the date and time required. All submittals shall be in an 8 12" x
11" format.
Proposals shall be typed and shall not exceed fifteen pages of written material
including the cover letter. Typeface must be Calibri - 12 point. Submittals failing to
comply with the page limitation will not be considered.
The fifteen-page limitation includes any written, photographic or graphic material
contained in the body of the statement and any appendices. The limitation does not
include:
The cover (although narrative on the reverse side of the front cover or front
of the back cover will be counted);
A title page;
A table of contents and/or index;
Resumes of pertinent staff; or
Blank tab pages.
Three printed copies and one electronic copy of all proposals shall be submitted,
packaged in one envelope or container marked:

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PROJECT MANAGEMENT SERVICES
IV. QUOTE CONTENT
The proposal should include the following items:
Responses must be organized as follows:
Executive Summary
Provide a concise summary of the significant information contained in your
qualifications statement and proposal. Executive summary paragraphs must correspond
to the numbered sections below.
1. Identification of the Firm/Sole Proprietor
Provide the legal name of the firm, the firm's address, telephone number,
facsimile number and email. Include a brief description of the organization, its
constituent parts and size variation in the past five (5) years. Name the person
(with title and project responsibility) to whom correspondence and other
communications should be directed.
2. Firm and Project Manager Overview
Identify the team and the individual proposed as the "Project Manager". The City
will heavily weight the qualifications of the proposed "Project Manager" in the
overall evaluation of proposals. Use an easily comprehensible format.
Provide a complete listing of all related projects undertaken or completed in the
past ten (10) years. The format for these listings must include:
a) Project name, location and description (describe relevance to this project);
b) Project participants, including the names and telephone numbers of the
owner, general contractor and sub-consultants (any or all of these may be
contacted during the selection process);
c) Role of the project manager in the project.
3. Cost
Complete the following monthly cost estimate using this year's proposed costs.
CITY FACILITY MONTHLY COST
1. HIGHWAY 1 NORTH AND SOUTH OF $
HIGHWAY 92
2. HIGHWAY 92 $

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3. HIGHWAY 1 NEAR SOUTH $
MAIN/HIGGINS CANYON ROAD
TOTAL PER MONTH FOR ALL MEDIANS: $
TOTAL PER YEAR (12 MONTHS): $
ADDITIONAL COST FOR IRRIGATION $
REPAIR (HOURLY):
In accordance with state law and local regulations, the landscaping contract for this project
will be subject to prevailing wage requirements. Contractors and subcontractors are required
to pay the appropriate prevailing wage rates for all work performed on the project. These
rates are determined by the California Department of Industrial Relations and are applicable
to all laborers, mechanics, and workers involved.
4. Client References
Provide a list of three (3) references (name, address, phone number, project type)
for recent similar work within the past five (5) years.
5. Statement of Past Contract Disqualification. Each bidder shall submit a statement
regarding any past governmental agency contract disqualification.
6. Similar Engagements with other Government Entities. List the most significant
engagements (maximum-three) performed in the last five years that are similar to
the engagement described in this request for proposal. Indicate the scope of work,
date, engagement partners, total hours or cost, telephone number and the name of
the principal client contact. Indicate "none" if your firm has not provided service for
any municipal clients.
Box The City of Half Moon Bay reserves the right to reject any and all proposals received as a
result of this request.
V. INSURANCE
The successful bidder shall provide insurance that meets the following criteria:
1. Comprehensive general liability insurance, including legal liability, owned and non-
owned and hired automobile liability with a minimum combined single limit in the
amount of one million dollars ($1,000,000) per occurrence for bodily or personal injury
to, illness of, or death of persons, and damage to property. All such liability insurance
shall:
a. Name City, its council members, it's appointed officials, its officers and its
employees as an additional insureds;

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b. Be primary and noncontributing with any insurance which may be carried by the
City;
c. Afford coverage for all claims based on any act, omission, event or condition that
occurred arose (or the onset of which occurred or arose) during the policy
period;
d. Expressly provide that City, although named as an insured, shall nevertheless be
entitled to recover under the policy for any loss, injury or damage to City; and
e. Worker's compensation insurance and employer's liability insurance as required
by the laws of the State of California. Said insurance policy shall provide that the
insurer waives all rights of subrogation against the City, its officers, agents,
employees and volunteers for losses arising from work performed by successful
bidder for City.
2. All insurance required under this section and all renewals of this contract shall be issued
by good and responsible companies admitted to do and doing business in the State of
California. Each policy shall expressly provide that the policy shall not be cancelled or
altered without thirty (30) days prior written notice to City. Upon the issuance thereof,
and on or before the expiration of each such policy and a replacement thereof,
successful bidder shall deliver to City "Proof of Insurance" consisting of such policy or a
certified copy and a certificate thereof to City for retention by City. If successful bidder
fails to insure or fails to furnish to City upon notice to do any such policy or certified
copy and certificate thereof as required, City shall have the right from time to time to
effect such insurance for the benefit of successful bidder or City or both of them and all
premiums paid by City shall be payable by successful bidder as an Additional Service Fee
on demand.
3. City reserves the right from time to time in its reasonable discretion to require
successful bidder to obtain additional liability insurance coverage and to increase
existing limits of insurance coverage to levels then generally maintained by prudent
business organizations operating a similar business in light of inflation, awards for
personal injury or wrongful death and other risks.
VI. INDEMNIFICATION OF LIABILILTY, DUTY TO DEFEND
To the fullest extent permitted by law, selected firm shall defend through counsel approved by
City, indemnify, and hold harmless City, its officers, representatives, agents and/or employees
against all claims, demands, causes of actions, losses, liability and expenses, including without
limitation attorney's fees arising or resulting directly or indirectly from any act or omission of
firm, or firm's assistants, employees or agent, including all claims relating to the injury or death
of any person or damage to any property.

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VII. SELECTION CRITERIA
The successful consulting firm/sole proprietor will be selected on the basis of
professional qualifications and demonstrated competence. Particular attention will be
paid to:
1. Content and Knowledge - Clearly demonstrating and understanding of the City's
objectives as outlined in Exhibit A, and the ability to meet the City's needs.
2. Competence - The qualifications of personnel and if needed subcontractors who
will be working within the City. The City reserves the right to select alternate
personnel.
3. Experience - Provide experience and qualifications to perform landscape
maintenance, including current licenses. Provide a minimum of three (3) local
client references for the past five (5) years. Please also provide information
regarding your firm's policies regarding equal opportunity employment and
experience in complying with applicable Federal, State and local regulations.
4. Working Relationships - Ability to work effectively with City staff and
representatives.
5. Cost - Although a significant factor, may not be the dominant factor; cost is
particularly important when all the other evaluation criteria are relatively equal.
VIII. SELECTION PROCEDURE
All responses to this RFP that meet the submittal requirements will be evaluated by a
review panel formulated by the City. The review panel will be asked to: 1) identify the
top proposals; 2) to participate in panel interviews; and 3) make a recommendation to
the City on the top two proposals.
IX. SELECTION SCHEDULE
All individuals and firms meeting the minimum qualifications are encouraged to submit. The
City is sending the RFP directly to firms and individuals that are believed possess the relevant
experience and qualifications.
Release RFP..............................................................................................June 18, 2026
Questions about RFP due to City..........................................................June 26, 2026
Responses from City...............................................................................June 30, 2026
Proposal Due............................................................................................July 9, 2026 - 4 p.m.
Review and Scoring of Proposals.........................................................Week of July 13, 2026
Reference Checks...................................................................................Week of July 13, 2016
City Council Awards Project Manager Contract..................................July 21, 2026

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Exhibit A
Request for Proposal
LANDSCAPE MAINTENANCE SERVICES HIGHWAY 1 & 92 MEDIANS
Landscape Maintenance Schedule
Proposed Maintenance Schedule
1. Preventive and General Weeding shall be performed weekly
2. Spraying weeds and the use of pre-emergent shall be performed every other month
3. Trash Pickup shall occur weekly
4. Edging of ground cover shall occur monthly
5. Trimming of shrubs and bushes shall occur every other month
6. Contractor shall leave the Medians in a safe and visually pleasing condition at the end of
each visit.
7. Work shall be performed Monday thru Friday from 8am - 5pm only, unless requested by
City Staff or a case-by-case basis.
Add/Alt
Irrigation
Irrigation Repair as needed
o
Pricing per hour shall be provided as an alternative to the bid.
o
Locations
1. Highway 92 East of Main Street (located approximately 500' East of Main Street and
approximately 400" long)
2. Highway 92 West of Main Street (located approximately 150" West of Main Street)
3. Highway 1 between Main Street and Highway 92
4. Highway 1 between Highway 92 and Kelly Street
5. Highway 1 Main Street/Higgins Canyon Road (approximately 800' long north of the
intersection)
6. Highway 1 Main Street/Higgins Canyon Road (approximately 600' long South of the
intersection)
7. Highway 1 Main Street/Higgins Canyon Road (landscaped areas on the Southeast corner
of the intersection)
8. Highway 1 Main Street/Higgins Canyon Road (landscaped areas on the Northeast corner
of the intersection)