Landscape Maintenance Services

Location:	California
Posted:	Jun 18, 2026
Due:	Jul 9, 2026
Agency:	Half Moon Bay city
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	2027-1
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS (RFP)

Landscape Maintenance Services for Highway 1 & 92 Medians

Date of Issue: June 18, 2026

Due Date: July 9, 2026

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GENERAL

The City of Half Moon Bay (City) seeks the services of landscape maintenance companies to

provide vegetation management services on the Highway 1 and 92 Medians. The goal of the

City of Half Moon Bay is to protect the health and safety of its employees and the general

public, the environment and water quality, as well as to provide sustainable solutions for

vegetation management on City property by applying Integrated Pest Management principles

and techniques.

Work in this section includes the landscape improvements and maintenance for the Highway 1

& Highway 92 Medians as defined in Exhibit A. Improvements include the proper and initial

replanting as defined by the City. Plants to be purchased and supplied by the City. Landscape

maintenance includes but is not exclusive to the following: planting, weeding, fertilizing, and

trimming.

Services will be for a one year program on the Highway 1 and 92 Median within the City of Half

Moon Bay with a provision for up to four (4) one-year renewals upon satisfactory performance.

Monthly reports will be required that record methods used, staffing levels and hours on site,

and general observations.

SCOPE OF WORK

This contract is part of a Median Maintenance program for the areas specified herein. The goal

of the Median Maintenance program is to deliver effective vegetation management to ensure

that the maintained areas remain in good repair and are aesthetically pleasing to residents and

visitors.

The contractor shall furnish all supervision, labor, materials and equipment necessary to

accomplish the surveillance, and management of weeds at the Median sites. The contractor

shall also provide trimming services, edging service, and spraying of both pesticides and pre-

emergent for weed control. The Contractor shall also provide detailed, site specific

recommendations for procedural modifications that may be necessary to achieve best results.

All pesticide operations, where required, shall be performed or supervised by a California State

Licensed Pest Control Applicator through written communication by a California State licensed

Pest Control Advisor. The Proposer shall be responsible for compliance with all Federal, State

and local laws and regulations regarding pesticide usage. Proposer shall provide copies to the

City of his/her license and registration of both of his/her Pest Control Advisors and Pest Control

Operators licenses. Proposer shall submit a copy of the “Pesticide Use Summary” to the City on

a monthly basis.

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Contractor will be responsible for the control of weeds found at the locations. Contractor must

leave the Medians in a safe and visually pleasing condition at the end of each visit.

RECORDS KEEPING

The Contractor shall be responsible for maintaining a record keeping for each site in the Median

Maintenance program specified in this contract. All working papers in support of each required

report must be retained and made available to the city at no cost for a minimum of three (3)

years. The successful bidder will be required to make working papers available to third parties

only upon written request by the City Manager

1. Monthly Report shall be submitted to the City no later than the fifth day of each month

following the monthly site cleanup. The monthly report shall be similar to the sample

Monthly Report Template found below. Each file shall contain at least the following

items:

a. Date of Service

b. Staff levels and staff hours

c. Technique utilized

2. Year- end report of the program shall follow a similar format to the monthly report and

include an assessment of the efficacy for this Median Maintenance program.

II. CONTRACTOR PROVISIONS

In order for a company to qualify for the bidding process, it must meet the following

requirements. The successful bidder will be required to enter into an agreement with the City.

This agreement shall define the work scope, performance measures and payment schedule for

the services offered subject to the following:

1. Possess a valid business license to work in Half Moon Bay.

https://halfmoonbay.hdlgov.com/

2. Provide proof of appropriate insurance prior to start up.

3. Provide three references attesting to the company’s Integrated Pest Management (IPM)

experience.

4. Contractors employees must be IPM certified and proof of certification must be

provided prior to award of contract.

5. Contractor shall clearly identify and equip each vehicle used at said areas with decals on

the exterior right and left front door panels, identifying the contractor’s name, address

and phone number. All vehicles and equipment used in this proposal shall be in

operable working condition, clean appearance without visible damage, dirt, graffiti, etc.

6. The Contract shall contain a warranty that the successful bidder agrees that, in

performing the Work, it will not engage in, nor permit such subcontractors as it may

employ, to engage in discrimination in employment or person because of age, race,

color, sex, national origin or ancestry, sexual orientation, or religion.

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7. Contractor’s crew must be trained in landscape management practices and have

proficiency in weed identification.

8. In accordance with California Labor Code Section 1773.2, the City has determined the

general prevailing wages in the locality in which the work is to be performed for each

craft or type of work needed to be as published by the State of California Department of

Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file

in the Public Works Department and shall be made available on request. The successful

bidder and any subcontractors engaged in the performance of the work shall pay no less

than these rates to all persons engaged in performance of the work.

III. SELECTION PROCESS

All proposals must be received no later than 4:00 p.m. on July 9, 2026. Please submit

your three copies of proposals to:

City of Half Moon Bay

Attn: Todd Seeley

501 Main Street

Half Moon Bay, CA 94019

Late submittals will not be considered.

Individuals/Firms wishing to respond to this request must supply the information

requested in this RFP by the date and time required. All submittals shall be in an 8 ½” x

11” format.

Proposals shall be typed and shall not exceed fifteen pages of written material

including the cover letter. Typeface must be Calibri - 12 point. Submittals failing to

comply with the page limitation will not be considered.

The fifteen-page limitation includes any written, photographic or graphic material

contained in the body of the statement and any appendices. The limitation does not

include:

 The cover (although narrative on the reverse side of the front cover or front

of the back cover will be counted);

 A title page;

 A table of contents and/or index;

 Resumes of pertinent staff; or

 Blank tab pages.

Three printed copies and one electronic copy of all proposals shall be submitted,

packaged in one envelope or container marked:

PROJECT MANAGEMENT SERVICES

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IV. QUOTE CONTENT

The proposal should include the following items:

Responses must be organized as follows:

Executive Summary

Provide a concise summary of the significant information contained in your

qualifications statement and proposal. Executive summary paragraphs must correspond

to the numbered sections below.

1. Identification of the Firm/Sole Proprietor

Provide the legal name of the firm, the firm’s address, telephone number,

facsimile number and email. Include a brief description of the organization, its

constituent parts and size variation in the past five (5) years. Name the person

(with title and project responsibility) to whom correspondence and other

communications should be directed.

2. Firm and Project Manager Overview

Identify the team and the individual proposed as the “Project Manager”. The City

will heavily weight the qualifications of the proposed “Project Manager” in the

overall evaluation of proposals. Use an easily comprehensible format.

Provide a complete listing of all related projects undertaken or completed in the

past ten (10) years. The format for these listings must include:

a) Project name, location and description (describe relevance to this project);

b) Project participants, including the names and telephone numbers of the

owner, general contractor and sub-consultants (any or all of these may be

contacted during the selection process);

c) Role of the project manager in the project.

3. Cost

Complete the following monthly cost estimate using this year’s proposed costs.

CITY FACILITY

1. HIGHWAY 1 NORTH AND SOUTH OF

HIGHWAY 92

2. HIGHWAY 92

MONTHLY COST

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	2027-1
Bid Title:	Landscape Maintenance Services
Category:	All other RFP's
Status:	Open

Landscape Maintenance Services

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