Linn County Tree Replanting Program

Purpose:

Qualified bidders may submit bids for the Linn County Tree Replanting Program located at Morgan Creek Park (7212 E Ave NW, Cedar Rapids, IA 52405), and Wanatee Park (1600 Banner Dr, Marion, IA 52302). The Owner of this project is Linn County managed by the Linn County Conservation Board.

Project information/Scope:

II. Project Description

1. Linn County Conservation is seeking bids from qualified contractors for the purchase and installation of approximately 166 trees to be planted in Morgan Creek Park and Wanatee Park. This planting will occur during the Fall of 2025 tree planting season.

III. Scope of Work/Description of Services

The Scope of Services to be provided is described below:

1. Bidder is to provide no less than 166 trees for planting at designated locations within the parks listed above. Aeriel maps of planting locations will be provided with this document, and individual planting locations will be marked with pin flags or spray paint prior to contractor planting.
2. Tree planting shall be completed between September 1, 2025 and November 30, 2025, unless written approval from Linn County Conservation staff to work outside of this time period is given.
3. An approved species list will be provided with this document, and any substitutions to desired species must first be discussed with Linn County Conservation staff.
4. All trees must be containerized and grown using the Root Production Method of air pruning and have a well-established fibrous root system with no encircling roots. Trees must have a well-formed canopy with a strong intact central leader.
5. Trees shall be in either 3, 5, or 7 gallon containers, with a preference towards 5 and 7 gallon containers as stock allows. If tree is in 3 gallon container it must be a minimum of 36” tall from root flare to tip of main stem.
6. Trees shall be planted according to industry best practices. Consultation with Conservation staff on proper tree planting will be required.
7. Each tree shall have deer protection installed with it. 4ft tall welded wire fencing shall be used and be supported by t-posts. Diameter of fence shall be a minimum of 3ft, but wide enough to allow tree to remain unobstructed.
8. All trees shall be properly mulched. Mulch shall be kept 1-2 inches away from the trunk, installed to a 3- to 4-inch depth to the dripline of the tree, or a minimum diameter of 4 feet.
9. Each tree shall have a trunk protective covering installed if tree is large enough to support it
10. Each tree will include 1 year of establishment care. This will include weekly watering from time planted to tree dormancy in fall, with a minimum of 15 gallons per tree per watering. Contractor must provide documentation showing trees were watered weekly. If trees receive a sufficient amount of rain during a week, watering may be suspended for that week with approval from Conservation staff.
11. Each tree shall include a one-year replacement warranty to ensure it possesses vigorous growing conditions. Qualities of a vigorous tree include, but are not limited to, a well-shaped and healthy canopy, minimal deadwood, no tip or central leader dieback, good leaf color and shape, and good twig growth. Warranty begins once all trees are inspected and accepted by Conservation staff. Replacements will be discussed and agreed upon between Contractor and Conservation staff.
12. Contractor is required to comply with Iowa One Call permit process prior to excavation. Contractor must also consult with Conservation staff prior to excavation to ensure all internal utilities are marked.

Sealed bids will be received and accepted (virtually/in paper). Bids will only be accepted from July 29 ^th 2025, to August 19, 2025. Separate sealed bids for Linn County Tree Replanting Program will be received by Linn County Conservation Board at Linn County Conservation 10260 Morris Hills Road, Toddville, Iowa 52341. until August 19, 2025 at 1pm and then at said office publicly opened and read aloud. No bids can be submitted after August 19, 2025 at 1 p.m. Please ensure each envelope states it is for the 2025 Tree Replanting Program. Any person with disability requiring special accommodations must contact the Linn County Conservation no later than 7 days prior to the bid opening.

Bid Requirements and Submission Information:

Bids will be considered by the Linn County Conservation Board at its meeting on August 25, 2025 at noon in the Boardroom at Wickiup Hill Learning Center

All bid documents may be examined at Wickiup Hill Learning Center 10260 Morris HIlls Road, Toddville, IA 52341. until August 19, 2025, at 3:30 pm. To obtain DIGITAL Plans and Specifications, please email Mitchell Ahrendsen at For security reasons, you must enable JavaScript to view this E-mail address. .

Linn County Conservation Board hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. Linn County is an Equal Opportunity Employer. We encourage all small and minority owned firms and women’s business enterprises to participate.

This project is being supported with U.S. Department of Housing and Urban Development, Community Development Block Grant, Disaster Recovery grant funding. Therefore, certain restrictions and other federal requirements attach to this opportunity. Award of contract is subject to the requirements of the Iowa Economic Development Authority.

Pursuant to the requirements of the Community Development Block Grant, Davis-Bacon wage rates are to be used on this project. Current wage rates are available, and it is the Contractor's responsibility to make sure that they are using the most current rates at the time of bid opening. Wage rates should be reviewed prior to submitting a proposal the day of bid opening. Contractors must not appear on Sam.gov disbarment list, including any subcontractors. A detailed listing of all subcontractors shall be provided by the Bidder. In accordance with the Contract Documents, documentation that the prospective General Contractor and its subcontractors meet minimum qualifications shall be provided and submitted.

A detailed listing of all subcontractors shall be provided by the Bidder. In accordance with the Contract Documents, documentation that the prospective General Contractor and its subcontractors meet minimum qualifications shall be provided and submitted.

Current Davis Bacon wage specifications are attached.

The contract will require incorporation of provisions required by the CDBG Program.

This bidding process follows Iowa Code Ch. 26, Iowa Construction Bidding Procedures. Each bidder shall accompany the bid with a bid security as defined in section 26.8.

Linn County Conservation, Iowa does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the jurisdiction.

Please contact Mitchell Ahrendsen, For security reasons, you must enable JavaScript to view this E-mail address. , with any questions.