RFX 3160008201 Agency Contract for 20 Cubic Yard Dump Trailer , Mississippi Department of Transportation

Location:	Mississippi
Posted:	Aug 7, 2026
Due:	Aug 25, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	1941-27-R-IFBD-00006-V01
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1941-27-R-IFBD-00006-V01	Advertised Date	08/06/2026 10:00 AM
RFx #	3160008201	Submission Date	08/25/2026 10:30 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	08/25/2026 10:30 AM	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF TRANSPORTATION
RFx Description	RFX 3160008201 Agency Contract for 20 Cubic Yard Dump Trailer , Mississippi Department of Transportation PLEASE ATTACH ADDENDUM A AND REVISED SPECIFICATIONS WITH BID Competitive Sealed Bid Bid Opening; Tuesday, August 25, 2026 at 10:30 AM CST Last D

Contact Information

Name	Ashley Harrell	Email	AHARRELL@MDOT.MS.GOV
Phone	6019614119	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
06530	AutoAcces-Dump Bodie

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Attachment A RFX Response in Magic
Attachments Attachment B Magic Supplier Self Service
Attachments Attachment C-Specifications
Attachments Attachment D EEV Certification
Attachments Attachment E- Example of Agency Contract for 20 Cubic Yard Dump
Attachments RFX 3160008201 BID PACKET FOR 20 CYD DUMP BODY

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NOTICE AND INSTRUCTIONS

RFX No. 3160008201

1.0 GENERAL

The Mississippi Transportation Commission (MTC) intends to utilize the Sealed Bid Process to award an

agency contract for the purchase of 20 Cubic Yard Dump Trailer 934-TAD-20/22-6005/222 for the

Mississippi Department of Transportation (MDOT). The contract period shall be Commission Approval

through September 30, 2027.

2.0 BID SUBMITTAL

2.1 SUBMITTAL DEADLINE

Sealed competitive bids will be received until Tuesday, August 25, 2026 at 10:30 AM CST at the

William J. “Billy” McCoy Building, (Department of Transportation Building), Procurement Division, 5th

Floor, 401 N. West, Jackson, Mississippi, 39201 or electronically into the MAGIC Procurement Portal as

described herein and shortly thereafter publicly opened.

2.2 RESPONSE TO RFX (BID)

When submitting the bid, the bidder must ensure all questions have been answered within the RFX and all

proposed items in the RFX have a response.

2.3 ELECTRONIC BID SUBMITTAL

Sealed Competitive Bids may be submitted electronically through the State of Mississippi’s MAGIC

system at the following websites:

https://portal.magic.ms.gov

or https://www.ms.gov/dfa/contract bid search/Contract.

Please use the websites above to search for RFX No. 3160008201

2.4 ELECTRONIC COMPETITIVE SEALED BID SUBMITTAL ASSISTANCE

You must have the Bid number listed in the advertisement. Please refer to Attachment A for instructions

for RFX responses in MAGIC. If you need assistance, please call the Mississippi Management and

Reporting System (MMRS) help desk at 601-359-1343, select Option 2 for MAGIC functionality. Please

allow a day or two for assistance with your issue.

Bidders must be registered in MAGIC when submitting an electronic bid proposal.

If the bidder is not registered as a bidder for the State of Mississippi, please go to the following website:

http://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-vendors/ and click on Mississippi Suppliers

(Vendors) on left side of the webpage. Arrow to bottom of page and select Supplier Self Service and click

the link “MAGIC Supplier Self-Service Reference Guide” (Attachment B). This website has information to

help you register as a vendor for the State of Mississippi. Should you need assistance, please contact the

MMRS help desk at 601-359-1343.

2.5 SEALED PAPER COMPETITIVE BID SUBMITTAL

If the bidder cannot submit an electronic bid proposal, a sealed paper competitive bid will be received by

the MTC at its offices in t h e William J. “Billy” McCoy Building, (Department of Transportation Building),

Procurement Division, 5th Floor, 401 N. West, Jackson, Mississippi, 39201 until Tuesday, August 25, 2026,

at 10:30 AM CST.

2.6 SEALED PAPER COMPETITIVE BID SUBMITTAL INSTRUCTIONS

Proposals must be made on forms furnished by the Mississippi Department of Transportation, or they will

not be considered. Letters will NOT be considered a part of your proposal and any alteration of the bid

forms in any manner shall be considered non-conforming and bid shall be rejected.

If you are submitting an ALTERNATE BID, YOU MUST MAKE COPIES OF ORIGINAL FORMS

AND SUBMIT AS A SEPARATE BID.

Facsimile transmissions or email submissions will not be accepted for Bid Submittals.

Conditional or qualified bids will not be considered.

3.0 RFX (BID) SPECIFICATIONS

3.1 SPECIFICATIONS FOR 20 CUBIC YARD DUMP TRAILER

SPECIFICATIONS –20 Cubic Yard Dump Trailer (ATTACHMENT C)

*ATTACHMENT C- SPECIFICATIONS MUST BE COMPLETED AND SUBMITTED WITH BID.

All items must be NEW and of CURRENT make and model. Any and all equipment for which bids are

submitted must have been produced, or replaced in earlier makes of the same model that is submitted, for a

minimum of the last three (3) years.

The Mississippi Department of Transportation reserves the right to request samples of equipment for

inspection and evaluation at any time in the bid process up until the time of award.

The Mississippi Department of Transportation reserves the right to reject any bid that, in the opinion of the

Mississippi Department of Transportation, does not meet the intent of the RFX proposal, or does not appear

to have been manufactured with materials or labor workmanship to produce an acceptable standard of

quality.

3.2

REQUIRED LITERATURE

** APPROPRIATE LITERATURE MUST BE SUPPLIED WITH THE BID TO SUBSTANTIATE

COMPLIANCE WITH SPECIFICATIONS PROVIDED WITH THE ELECTRONIC OR PAPER RFX.

** IF LITERATURE IS NOT PROVIDED, THE BID MAY BE REJECTED. **

4.0 PROTEST PROCEDURE

4.1 PROTEST INFORMATION

It is the intent of the Specifications to obtain a product that will adequately meet the needs of the user while

promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective

bidder to review the entire Notice and Instructions and proposal packet and to notify MDOT Procurement

Division if the Specifications or Instructions are formulated in a manner which would unnecessarily restrict

competition. Any protest or question concerning the specifications or bidding procedures must be received

in writing by the Mississippi Department of Transportation Procurement Division by Thursday, August

20, 2026 at 10:00 AM CST. The Mississippi Department of Transportation Procurement Division may be

reached at telephone number 601-359-7300, facsimile number 601-359-7302, or aharrell@mdot.ms.gov.

Protest of the award of this bid shall be done in accordance with Chapter VI of the Procurement Manual of

the Office of Purchasing, Travel and Fleet Management of the Mississippi Department of Finance and

Administration.

5.0 GENERAL INSTRUCTIONS

5.1 INSTRUCTIONS FOR BIDDERS

Detailed information may be obtained from the PROCUREMENT DIVISION by calling (601) 359-7300.

The MTC reserves the right to reject any or all bids and to accept all or only certain units of any bid. The

MTC reserves the right to award one or more of the items in the various proposals to one or more

companies.

It is understood that all proposals are submitted on the basis of complying with the provisions, terms and

specifications set out herein, and in the proposal forms PROVIDED THAT YOU CAN DO SO UNDER

THE VARIOUS GOVERNMENT RULINGS AND DIRECTIVES NOW IN EFFECT OR WHICH MAY

BE ISSUED DURING THE PERIOD OF CONTRACT. In the event you bid on furnishing any materials

which are prohibited from being manufactured by a government ruling or directive and are awarded such

materials, you will not be required to make such shipment of said prohibited materials so long as

Government directive is in effect. However, any change in specifications or provisions of the quotation

should be discussed with MDOT promptly upon your being advised of the Government ruling or directive

necessitating a change.

The MTC reserves the right to waive minor technicalities on bid proposals and specifications when it is in

the best interest of the Mississippi Department of Transportation. The MTC reserves the right to waive

minor technicalities when it is in the best interest of the State.

Unless otherwise specified, all formal bids shall be binding for a minimum of sixty (60) days after opening.

If a bid is withdrawn after opening, the bidder will be removed from the list of eligible bidders for a period

of (6) six months.

Failure to respond to three contract advertisements will result in removal from the prospective bidders list.

bidder must be duly qualified to do business and in good standing in the State of Mississippi and remain

duly qualified and in good standing throughout the term of the contract and for as long thereafter as any

obligations may remain outstanding under the contract.

To register or check your status with the State of Mississippi, visit

https://corp.sos.ms.gov/corp/portal/c/page/login/portal.aspx

5.2 OFFICE CLOSURE

If the location of the bid opening to the public is closed for any reason, including but not limited to: acts of

God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact,

fire, earthquakes, floods, or other natural disasters, (the “Force Majeure Events”), which closure prevents

the opening of bids at the advertised date and time, all bids received shall be publicly opened and read

aloud on the next business day that the location shall be open to the public and at the previously advertised

time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not

be advertised, and all bidders, upon submission of a bid proposal, shall be deemed to have knowledge of

and shall have agreed to the provisions of this paragraph. Bids shall be received by the agency until the new

date and time of the bid opening as set forth herein. The agency shall not be held responsible for the receipt

of any bids for which the delivery was attempted and failed due to closure as a result of a Force Majeure

Event. Each bidder shall be required to ensure the delivery and receipt of its bid by the agency prior to the

new date and time of the bid opening.

6.0

AWARD INSTRUCTIONS

6.1 AWARD CRITERIA

The award will be made based on the lowest bid submitted meeting the Mississippi Department of

Transportation specifications and bid requirements.

6.2 AWARDED BIDDER INSTRUCTIONS

If the award is made by the MTC, a contract will be forwarded to the successful bidder. Purchase Orders

will be issued on an as needed basis by MDOT. A Purchase Order will only be issued by MDOT when there

is an executed contract between the agency and bidder. Any action by a bidder prior to the receipt of a

Purchase Order will be at the bidder’s “OWN RISK” and the Mississippi Department of Transportation will

not be held liable for such action.

6.3 AGENCY CONTRACT TERM

The contract shall begin on Commission Approval through September 30, 2026. If an agency contract is

awarded and executed in connection with this proposal, the MTC reserves the right to extend the agency

contract for this proposal for up to twelve (12) months at one time, upon written acceptance of both parties.

The total number of extensions will be four (4), The contract shall not exceed sixty (60) months. The

contract extension shall begin on the original termination date or the extension termination date.

6.4 CANCELLATION OF AGENCY CONTRACT

Any contract or item award may be canceled with or without cause by the MTC upon 30 days written

notice of intent to cancel. Cause for the MTC to cancel may include but is not limited to: cost

exceeding current market prices for comparable purchases; request for increase in prices during the period

of the contract; or failure to perform to contract conditions. The bidder will be required to honor all

purchase orders prepared and dated prior to the date of expiration or cancellation if received by the bidder

within a period of 30 days following the date of expiration or cancellation. Cancellation by the MTC does

not relieve the bidder of any liability arising out of a default or nonperformance. If a contract is canceled

by the MTC due to the request for an increase in prices or failure to perform, bidder may be removed from

the bidders list for a period of twelve (12) months. Protests of said removal from the bidders list shall be in

accordance with Chapter VI of the Procurement Manual of the Office of Purchasing and Travel of the

Mississippi Department of Finance and Administration.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFX 3160008201 Agency Contract for 20 Cubic Yard Dump Trailer , Mississippi Department of Transportation

Attachment Preview

See also