DATA COLLECTION & ANALYSIS SERVICES FOR CITY OF BUFFALO'S WEALTH & OPPORTUNITY BLUEPRINT
| Location: | New York |
|---|---|
| Posted: | Nov 5, 2025 |
| Due: | Nov 26, 2025 |
| Agency: | City of Buffalo |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
DATA COLLECTION & ANALYSIS SERVICES FOR CITY OF BUFFALO'S WEALTH & OPPORTUNITY BLUEPRINT
|
| Category: | City of Buffalo Bids & RFPs |
| Status: | Open |
|
Attachment Preview
CITY OF BUFFALO
NEW YORK
DEPARTMENT OF ADMINISTRATION, FINANCE, POLICY & URBAN AFFAIRS
MAYOR’S OFFICE
65 NIAGARA SQUARE, ROOM 203 CITY HALL
BUFFALO, NY 14202
PHONE (716) 851-5540
REQUEST FOR PROPOSALS
FOR
DATA COLLECTION AND ANALYSIS SERVICES
FOR THE
CITY OF BUFFALO’S
WEALTH & OPPORTUNITY BLUEPRINT
❖ REQUEST FOR PROPOSALS ISSUE DATE: November 5, 2025
❖ WRITTEN QUESTIONS DUE VIA EMAIL ONLY
TO: Malika D. Lee at mlee@buffalony.gov
November 12, 2025 BY 4:00 PM
❖ RESPONSES TO QUESTIONS POSTED ON THE CITY’S
WEBSITE: www.buffalony.gov/bids
November 19, 2025 BY 4:00 PM
❖ PROPOSALS DUE/CLOSING DATE
November 26, 2025 @11:00 AM
SECTION 1 - PURPOSE AND SCOPE OF PROPOSAL
This Request for Proposals (RFP) is being issued to facilitate the City’s use of grant funding received by the City
of Buffalo through Cities for Financial Empowerment (CFE) Fund. The objective of this initiative is to create a
Financial Empowerment Blueprint for the City of Buffalo based on stakeholder and community input. The goal
is to implement future financial empowerment efforts that will frame a successful strategic plan and policies
aimed at addressing the wealth gap.
Efforts to address wealth disparities in the City of Buffalo have been ongoing, with current initiatives aimed at
reducing the wealth gap and promoting economic equity for all residents. The City recognizes the importance of
current efforts to foster inclusiveness and sustainability as part of the City’s future growth.
Buffalo continues to face a persistent wealth gap driven by generations of disinvestment, limited access to
financial resources, and uneven opportunities for economic mobility. These challenges have been most
concentrated in neighborhoods on the East Side, where historic patterns of exclusion and underinvestment have
limited household wealth-building and long-term financial stability. Addressing these barriers is essential to
creating pathways for residents to participate fully in Buffalo’s growing economy and to ensure that prosperity is
shared across all communities.
Addressing the racial wealth gap is crucial for fostering economic equity and empowerment. The CFE Fund aims
to support municipalities in identifying and implementing solutions that can bridge this gap and create sustainable
economic opportunities for people in the bottom half of the wealth distribution.
The objective of this RFP is to request proposals from organizations capable of collecting, analyzing, and
summarizing data related to local wealth disparities and economic mobility. This analysis will support the
development of the City’s Financial Empowerment Blueprint by providing insight into household financial
conditions, asset-building opportunities, and barriers to economic growth. The findings will inform strategic
planning for programming, marketing, outreach, design, needs assessments, and long-term sustainability. Efforts
will be concentrated in areas of East Buffalo that have experienced persistent disinvestment and limited access to
economic opportunity, ensuring that future interventions are targeted, data-informed, and impactful.
By collaboratively working with local stakeholders and leveraging comprehensive data analysis, this project aims
to identify the key factors contributing to economic disparities across Buffalo and propose practical solutions to
address them. The successful Offeror will play a vital role in shaping strategies that inform policy decisions,
strengthen financial resilience, and foster conditions for all residents to thrive economically. This effort represents
an important step toward reducing local wealth gaps and promoting long-term economic opportunity throughout
the city. The City of Buffalo welcomes dedicated professionals and organizations to join in this mission to advance
financial stability, and shared prosperity for our community.
SECTION 2 - INSTRUCTIONS TO OFFERORS
2.1 General Invitation
The City invites all interested parties to submit proposals for the services described herein.
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The Mayor’s Office-Division of Citizens Services will receive all sealed proposals that have been addressed by
no later than November 26, 2025 at 11:00 am. All proposals must be clearly labeled on the front of package
referencing “Community Outreach Services Racial Equity Blueprint”, and delivered to:
City of Buffalo Mayor’s Office
Division of Citizen Services Room 218
Malika D. Lee
External Affairs Manager
65 Niagara Square, City Hall
Buffalo, New York 14202
OFFERORS ASSUME ALL RISKS FOR THE TIMELY AND PROPER DELIVERY OF SUBMITTED
PROPOSALS.
The received time of proposals will be determined by the clock at the above noted location. NO
CONSIDERATION WILL BE GIVEN TO PROPOSALS RECEIVED AFTER THE STATED DATE AND
TIME.
Offerors mailing their proposal must allow sufficient mail delivery time to ensure receipt of their proposal at the
specified location no later than the specified date and time. Delays in United States mail deliveries or any other
means of transmittal, including couriers or agents of the Offeror, shall not excuse late proposal submissions.
Similar types of delays, including but not limited to, bad weather or security procedures for parking and building
admittance shall not excuse late proposal submissions. Offerors are cautioned that the City cannot be responsible
for the actions of your chosen carrier or method of delivery.
Proposals are solicited in accordance with the terms, conditions and instructions as set forth in this Request for
Proposals. Submission of proposals via telephone, facsimile, e-mail or any other method not specifically provided
herein is prohibited. Proposals must be completed in accordance with the requirements of the Request for
Proposals. No amendments or changes to proposals will be accepted after the closing date and time. No proposals
shall be accepted after the stated deadline. The City reserves the right to reject any or all proposals.
Any material misrepresentation made by an Offeror may void their proposal and eliminate the Offeror’s proposal
from further consideration. Any proposal that is based upon violation of federal, state or local law, or deemed by
the City, in its sole discretion, to be non-responsive will be eliminated from consideration.
The City shall not be responsible for any expenses or charges incurred by any Offeror in preparing or submitting
a proposal, or in their providing any additional information considered necessary by the City in the evaluation of
their proposal.
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2.2 Schedule
Listed below is the anticipated schedule for all actions related to this RFP. In the event that there is any
change or deviation from this schedule, such change will be posted on the City’s website at
(www.buffalony.gov/bids).
EVENT
Issuance of RFP
Written Questions from Offerors due
Responses to Questions posted on City website
Proposals Due
DATE
November 5, 2025
November 12, 2025 by 4:00 pm
November 19, 2025 by 4:00 pm
November 26, 2025 at 11:00 am
2.3 RFP Review, Additional Information and Questions
Each Offeror is responsible for carefully examining all RFP documents and thoroughly familiarizing
themselves with each of the City’s requirements prior to their submission of a proposal to ensure that their
responses are in compliance with the RFP.
Each Offeror is responsible for conducting its own investigations and any examinations necessary to
ascertain conditions and requirements affecting the requirements of this RFP. Failure to perform such
investigations and examinations shall not relieve the Offeror from its obligation to comply, in every detail, with
all of the provisions and requirements contained in the RFP.
For purposes of this RFP, the City’s designee shall be Malika D. Lee, External Affairs Manager, Office
of the Mayor. Questions regarding the RFP shall be directed to the City’s designee only. Any impermissible
contact with any other City officer or employee regarding the RFP during the procurement period shall result in
the rejection of any such Offeror’s proposal. Offerors shall communicate in writing only. No other
communications with the City’s designee regarding the RFP are permitted during the procurement period. All
questions, requests for clarification or additional information must be sent by email to Malika D. Lee at
mlee@buffalony.gov and must be received no later than 4:00 pm on November 12, 2025. Offerors shall not
communicate with the City’s designee via any other method or outside of the time period set forth herein.
Questions received from all Offerors will be answered and shared with all Offerors via the City’s website
at (www.buffalony.gov/bids) by 4:00 pm on November 19, 2025. No other representatives of the City are to be
contacted regarding this RFP. The City accepts no responsibility for, and each Offeror agrees not to rely upon,
any verbal or written statements or representations from any other person, whether or not employed by the City.
The City may, in its sole discretion, also elect to provide both the question(s) and the written answer(s) to
all known Offerors via e-mail. Offerors are solely responsible for ensuring that the City has accurate contact
information, including an e-mail address for the receipt of such correspondence. The City does not assume any
responsibility for undelivered e-mails or for the receipt of any communication sent to any Offeror.
2.4 Addenda and Modifications
The City reserves the right, in its sole discretion, to amend this RFP at any time prior to the deadline for
submission of the proposals. In the event that it becomes necessary to revise or expand upon any part of this RFP,
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all addendums, amendments, and interpretations to this RFP will be made in writing and posted on the City’s
website at (www.buffalony.gov/bids). The City may also endeavor to notify all Offerors to whom the RFP has
been issued.
All addendums shall be incorporated as part of the RFP documents as though they were originally set
forth. The City does not assume any responsibility for the receipt of any addendum sent to any Offeror.
Any information supplied by the City relative to this RFP must be considered in preparing proposals. All
other contacts that a Offeror may have had before or after receipt of this RFP with any individuals, employees,
subcontractors, consultants or representatives of the City and any information that may have been read in any
news media or seen or heard in any communication facility regarding this RFP should be disregarded in preparing
responses.
2.5 Proposal Format
Offerors are advised to adhere to the submittal requirements of the RFP. Failure to comply with the
instructions of the RFP may cause their proposal to be rejected. Submission of a sealed proposal in response to
this RFP constitutes acceptance of all requirements outlined in the RFP.
Four (4) copies of the proposal, including one (1) original and three (3) copies, must be prepared on 8” x
11” letter size paper, printed double-sided, and bound on the long side. One (1) USB Flash Drive containing an
Adobe Portable Document Format (PDF) version of all proposal materials must also be provided. Each page of
the submission must be numbered in a manner so that it can be uniquely identified. Legibility, clarity and
completeness are required.
The proposal must be signed by each individual Offeror or their authorized representative who shall have
the authority to legally bind the Offeror(s). The proposal shall also contain a statement that the proposal, including
all proposed prices contained therein, shall remain firm and irrevocable for a period of sixty (60) days following
the City’s receipt of such proposal and through the award of the contract.
In the event that an Offeror cannot comply with any term, condition, or requirement of this RFP, such
non-compliance must be clearly noted on the Offeror’s letterhead and submitted with the proposal. Offerors are
cautioned that such non-compliance may result in disqualification of their proposal, at the sole discretion of the
City. No allowance will be made for un-noted non-compliance of any kind by the Offeror.
SECTION 3 - REQUIRED CONTENT
3.1 Cover Letter
Each Offeror or their authorized representative shall prepare and sign a cover letter. Submission of the
letter shall constitute a representation by the Offeror that it is willing and able to perform the services described
in the RFP and their proposal.
The cover letter must explain the Offeror’s understanding of the City’s intent, objectives, and how Offeror
proposes to achieve those objectives. It must also discuss the Offeror’s plan for implementing the described
services, including any proposed approach to project management, strategies, and any additional factors that may
be beneficial to the City in achieving its’ goals.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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