KSD 2026/27 Requests for Qualifications for Professional IDIQ Services

RFQ INVITATION
Project Name: Kirkwood School District (KSD) 2026/27 Request for Qualifications
(RFQ) for Professional IDIQ Services
Proposals Due: May 14, 2026 at 9am
Delivery Location: Proposals shall be submitted to the
Kirkwood School District, Facilities Office,
Attn: Russ Leary Jr, Director of Facilities
625 Angenette Rd; Kirkwood MO 63122
Outline of Project:
The Kirkwood School District has a dedicated maintenance/capital improvement fund that is used to
maintain and improve its buildings and grounds. At times, these projects require professional architectural
and engineering services.
The District invites your firm to submit a Statement of Qualifications for a three (3) year IDIQ
(indefinite delivery, indefinite quantity) contract for professional architecture and engineering
services for district-wide maintenance/capital improvement projects through the end of the
2028-29 school year. Please submit one (1) PDF and three (3) hard copies.
Professional services shall include (but are not limited to) consulting, programming, conceptual
planning, budget estimating, preparation of contract documents, and construction administration. The
following disciplines shall be considered:
1. Architectural
2. Civil Engineering
3. Structural Engineering
4. Mechanical Engineering (Plumbing, HVAC, Fire Protection)
5. Electrical Engineering
Types of Proposals:
Award of projects will be based on best qualified candidates for individual projects at the owner's discretion.
Obtaining Documents:
Proposal documents will be available for download from the District website beginning on Thursday, April
30, 2026 at 9:00am. Qualified Professional Consultants are encouraged to obtain documents at least 48
hours prior to the scheduled due date.
Requirements:
Each Respondent who submits a proposal shall hold any licenses as required by law. No proposals will be
read or considered that do not fully comply with the provisions as to licenses and insurance.
The Owner:
Kirkwood School District
Facilities Dept: 625 Angenette Rd; Kirkwood, MO 63122.
Questions should be directed to the Facilities Department, 314-213-6185
Attn: Russ Leary Jr, Director of Facilities.
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TABLE OF CONTENTS
Project Title Page: Page 1
RFQ Invitation: Page 2
Table of Contents: Page 3
Instructions for Proposal Submission: Pages 3 - 7
Proposal Requirements: Page 3
Objectives: Page 4
Scope of Work: Page 4
Selection Process: Page 5
Evaluation Criteria: Page 5
Additional Instructions, Notifications, and Information: Page 6
Submittal Instructions: Page 6
Content of Submittal Page 6
INSTRUCTIONS FOR RFQ SUBMISSION
PART 1 - GENERAL
To be considered, Qualifications packets shall be prepared in accordance with these Instructions.
1.1 PROPOSAL REQUIREMENTS
A. The District invites your firm to submit a Statement of Qualifications for a three (3) year IDIQ (indefinite
delivery, indefinite quantity) contract for professional architectural and engineering services for district-wide
maintenance projects through the end of the 2028-29 fiscal year.
Professional services shall include (but are not limited to) consulting, programming, conceptual
planning, budget estimating, preparation of contract documents, and construction administration.
The following disciplines shall be considered:
1. Architectural
2. Civil Engineering
3. Structural Engineering
4. Mechanical Engineering (Plumbing, HVAC, Fire Protection)
5. Electrical Engineering
B. All proposals shall be submitted to the Kirkwood School District,Facilities Office; 625 Angenette Rd,
Kirkwood, MO 63122, Attn: Russ Leary, Director of Facilities by May 14, 2026 at 9:00 am, CDT.
C. Submit one (1) pdf copy and three (3) hard copies of all required materials.
D. After review of the firms' qualifications, the intent is to invite two firms within each discipline to
interview date TBD.
E. Procurement of Documents: Documents will be available from the Owner beginning on Thursday, April
30, 2026. Documents shall be downloaded from the District website,
www.kirkwoodschools.org/RFPs
F. Other Requirements: Each applicant who submits a proposal shall hold any licenses as required by
law. No proposal will be considered which does not fully comply with the above provisions as to
licenses, and any deficient materials required by this RFQ.
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G. Equal Opportunity in Employment: Owner is an equal employment opportunity employer. Unless
exempt, Contractor shall comply with the Equal Employment Opportunities of the Civil Rights Act
of 1964 (as amended), Executive Orders 11246 and 11357 (as amended), Age Discrimination in
Employment Act of 1967, Rehabilitation Act of 1973, and the Vietnam Era Readjustment Act of
1974, and with all other governmental laws, orders and regulations relative to wages and hours of
labor and other matters which may refer to Contractor in connection with its execution of this
order.
H. Contact Information: Questions shall be directed to the Kirkwood School District, Facilities
Department. Russ Leary Jr, Director of Facilities. 314-213-6185
1.3 OBJECTIVES
A. Kirkwood School District proposes to retain highly qualified, capable firm(s) to act as the
Professional Consultants (Architect, Engineer) for the planning and implementation of
miscellaneous maintenance and capital improvement projects (IDIQ).
B. The firm(s) who participates in the RFQ process will only be considered for projects initiated in the
"schedule duration" as specified in Section 1.3E.
C. Kirkwood School District will give prime consideration to the Professional Consultant(s) with significant,
current experience in the development, design, renovation, and construction of similar buildings
and projects.
D. Kirkwood School District reserves the right to negotiate with one or more parties and is not
obligated to enter into any contract with any respondent on any terms or conditions.
E. Schedule Duration: This is a three (3) year agreement effective July 1st, 2026 through June 30, 2029.
1.4 SCOPE OF WORK
A. The selected Professional Consultant(s) will be required to perform the basic architectural and
engineering services to be specified more fully in a contract agreement to be negotiated after
selection. The contract agreement will provide for payment for phases of work completed with
options to proceed through all phases or to discontinue work as the circumstances may dictate.
Upon the initial selection of a Respondent based upon qualifications, with which negotiations
will proceed, a Scope of Work will be developed.
B. Kirkwood School District scope of services shall include the following services as determined by the
project program needs:
1. Consulting.
2. Pre Design: Programming and information gathering.
3. Schematic Design and production of computer generated renderings.
4. Construction cost estimating.
5. Design Development.
6. Contract Document preparation.
7. Construction Administration.
C. Kirkwood School District reserves the right to include additional project elements in the initial or
subsequent professional services agreements as deemed necessary to fulfill the project
requirements.
D. Kirkwood School District may require the selected Professional Consultant to retain and be
responsible for all basic Professional Consultant disciplines such as mechanical, electrical,
plumbing, fire protection, landscape architecture, civil engineering, and structural engineering as
appropriate for the Scope of Work negotiated. Kirkwood School District reserves the right to
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approve proposed "sub-consultants" that will be associated with each project.
1.5 SELECTION PROCESS
A. From a review of the statements of qualification received, Kirkwood School District intends to
evaluate the proposals and invite one or more firms to be interviewed before making a final
selection of a firm(s) for potential upcoming projects initiated during the "schedule duration" as
defined in Section 1.3E. Kirkwood School District will notify firms of the date and time of the
interview. Kirkwood School District reserves the right to make a selection based solely on
statements of qualifications received.
B. As projects are defined by the Kirkwood School District Board of Education, the Professional
Consultant will negotiate with the Kirkwood School District on fee and contract conditions.
1.6 EVALUATION CRITERIA
A. For each firm submitting a proposal, the following criteria will be used to evaluate the RFQ
responses (items listed below are not listed in order of importance):
1. Qualifications of Firm
Qualifications of the firm, specifically team members assigned to these projects.
2. Experience on Similar Projects
Related project experience (of the firm) with educational projects and other projects
similar in programming requirements and scope. In addition, the individuals who would
be assigned to the team and their related experience with educational projects and
other projects similar in programming requirements and scope.
3. Available Resources to Complete Project
This criterion would include the analytical, design tools, personnel, resources or
methodologies commonly used by the firm that may be applicable to the project categories.
4. Responsiveness to the RFQ
This would include any documents submitted such as concept plans, space planning,
and design concepts and other related items.
5. Professional References
Provide names and contact information for professional references.
1.7 ADDITIONAL INSTRUCTIONS, NOTIFICATIONS, AND INFORMATION
A. All Information True: By submitting a response, Respondents represent and warrant that all
information provided in the response submitted shall be true, correct and complete. Respondents
who provide false, misleading, or incomplete information, whether intentional or not, may be
excluded.
B. Cost of Responses: Kirkwood School District will not be responsible for the costs incurred by
anyone in the submission of responses.
C. Contract Negotiations: This RFQ is not a contract or a commitment of any kind. If this RFQ results in
a contract offer by the Kirkwood School District, the specific scope of work, associated fees, and other
contractual matters will be determined during contract negotiations.
D. No Obligation: Kirkwood School District reserves the right to evaluate the responses submitted;
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waive any irregularities therein; select candidates for the submittal of more detailed or alternate
proposals; accept any submittal or portion of submittal; reject any or all Respondents submitting
responses, should it be deemed in the Kirkwood School District's best interest; or cancel the
entire process.
E. Professional Liability Insurance: The Respondent shall have the appropriate liability insurance
written by an insurer authorized to transact insurance in the State of Missouri.
1.8 SUBMITTAL INSTRUCTIONS
A. Sealed submittals are required.
B. Three (3) hard copies of the responses and one (1) PDF are to be delivered to
Russ Leary Jr, Director of Facilities, at the address set forth below at or before
9:00 am. CDT on Thursday, May 14, 2026.
C. All submittals must be labeled: KSD 2026/27 RFQ for IDIQ SERVICES.
D. Deliver submittals to the following address:
Kirkwood School District Facilities Offices
Attn: Russ Leary, Director of Facilities
625 Angenette Rd Kirkwood, MO 63122
E. To enable Kirkwood School District to efficiently evaluate the responses, it is important that the
Respondents follow the required format in preparing their responses. Responses that do not conform to
the prescribed format may not be evaluated. Pages shall be no larger than letter size (8 12" by 11") or, if
folded to that dimension, twice letter size (11"by 17"). Each section (define Kirkwood School District below)
shall be separated by a tabbed divider.
1.9 CONTENT OF SUBMITTAL
A. Each response shall be submitted as outlined in this section. Please include an outside cover and/or first
page, containing the name of the Project.
B. A table of contents should be next, followed by dividers separating each of the following sections:
1. Divider #1: Firm Information
a. Firm name, addresses, and telephone numbers of all firm offices.
b. Structure of firm, i.e., sole proprietorship, partnership, corporation, and size of firm.
c. Years that the firm has been in business.
d. Name of principals in the firm.
e. Primary contact.
f. Organizational description.
g. Description of firm's philosophy.
2. Divider #2: General Company History/Qualifications
a. A brief history of the Professional Consultant and the services routinely
provided.
b. An organization chart that explains team member responsibilities.
c. Name of the Project Team Leader in charge of projects.
d. The resumes of all persons to be assigned to the District's projects with their
prospective roles identified.
e. Documentation that the firms on the Professional Consultant team (architects and
engineers) are registered in the State of Missouri.
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3. Divider #3: Financial and Legal Status
a. Describe the general financial capability of the Respondent. If requested during the
selection or negotiation process a financial statement and balance
sheet may be required.
b. List any actions taken by any regulatory agency against or involving the firm or its
agents or employees with respect to any work performed.
c. List all litigation against or involving the firm or its agents or employees with
respect to any work performed.
d. All insurance coverage that the firm has which would be applicable to the work.
4. Divider #4: Experience and References
a. Discussion of Professional Consultant's experience in working with government
agencies.
b. List of representative educational and governmental projects, whether ongoing or
completed, including references. Please begin with projects in Missouri.
For each, please provide:
i. Project name and location
ii. Year completed
iii. Short description of project
iv. Name, addresses, and phone numbers of owner and contact person
tasked with daily responsibilities of the project.
v. Cost of Construction for project
vi. Names, addresses and telephone numbers of general contractor and
engineer.
vii. Design and construction cost and whether or not it was completed on
time.
c. List of projects with LEED accomplishments.
d. List of differentiating factors your firm possesses.
5. Divider #5: Management and Organizational Approach
a. In three pages or less, please describe your management and organization
approach to the described project types. The following should be addressed
within this description:
i. Describe your firm's understanding of the projects.
ii. Describe how the firm will organize to perform the services.
iii. Describe your firm's approach to code analysis and jurisdictional
approvals.
iv. Describe your firm's approach to quality control.
v. Describe your firm's proposed planning methodology and scheduling.
END OF SECTION
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