6515--Point of Care Testing Solution

Active

Contract Opportunity

DESCRIPTION
THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
SOURCES SOUGHT DESCRIPTION
This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide delivery of Point of Care Blood Testing Solution for the Baltimore VAMC - 50 Irving Street NW, Washington DC 20422.
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
0001

18
EA
________________
_________________

i-STAT Analyzer with 3 Year Service (06S94-O4)
0002

18
EA
________________
_________________

i-STAT 1 Downloader Recharger Kit (04P73-04)
0003

18
EA
________________
_________________

i-STAT Rechargeable Power Pack (06F23-55)
0004

10
EA
________________
_________________

i-STAT Electronic Simulator (06F11-01)

Statement of Work
Point of Care Blood Testing Solution
VA Maryland Health Care System
Baltimore, MD

PURPOSE:
The overall purpose of this requirement is to procure additional point of care (POC) blood testing units for various services within the VA Maryland Healthcare System s (VAMHCS) Baltimore VA Medical Center. These prospective new devices will give clinical staff in different areas of the hospital the ability to test small amounts of blood and receive the results in minutes, all while relaying the results to the Electronic Health Record (EHR). These prospective devices should be able to conduct a range of testing including blood gases, chemistries and electrolytes, cardiac markers, coagulation, hematology, and endocrinology. This requirement includes the procurement of the devices, a charging dock, a rechargeable battery pack for each unit, and electronic simulators.

SCOPE:
The contractor shall deliver and install equipment with all specified salient characteristics (see below). Only new equipment will be accepted.
The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope.
The assembly of the devices and their accessories must be performed by a vendor service trained representative.
The contractor is responsible for identifying any missing parts or components not included in the order for the devices and their accessories.
The contractor shall include accessories and consumables for initial deployment of the point of care devices.
SALIENT CHARACTERISTICS:
Eighteen (18) point of care blood testing devices equivalent too:
Manufacturer: Abbot Point of Care
Model: i-STAT 1
Eighteen (18) Downloader Recharger Kit
Manufacturer: Abbot Point of Care
Model: i-STAT 1 Downloader
Eighteen (18) Rechargeable Power Pack
Manufacturer: Abbot Point of Care
Model: i-STAT 1 Rechargeable Power Pack
Ten (10) Electronic Simulators
Manufacturer: Abbot Point of Care
Model: i-STAT 1 Electronic Simulator
Operational manuals will be provided for all equipment included in this procurement.
IMPLEMENTATION AND INSTALLATION
Installation and validation shall be included in the procurement cost and shall include but not limited to:
Delivery and assembly of devices and all included accessories.
Installation of devices in all areas of use in the hospital
Interfacing of the devices with the EHR to ensure that test results are stored in the electronic patient record.
All materials required to assemble the devices and accessories shall be provided by the contractor.
All implementation, installation, and interfacing that is performed as part of this procurement will be scheduled with representatives from the Baltimore VA Medical Center.
TRAINING
The contractor shall provide onsite training for all VAMHCS staff in the areas of use on the operation of the medical equipment.
Areas of use include but are not limited to the Emergency Department, MICU, CICU, SICU, OR, Radiology, Same Day Surgery, Early Warning Sign Service, Laboratory, and Respiratory Service.
Biomedical Engineering training for the Baltimore VA Medical Center s Biomedical Equipment Support Specialists (BESS) on maintenance and operating procedures.

DELIVERY
The contractor shall deliver necessary equipment to the Baltimore VA Medical Center located at the following address below with at least a two week notice to the Biomedical Engineering team at the Baltimore VA Medical Center or the COR of this procurement.
Baltimore VA Medical Center
ATTN: Biomedical Engineering
10 N Greene St
Baltimore, Maryland 21201

The contractor shall deliver equipment and all items required for installation only when the site is ready for installation to proceed. This includes a two week notice from the vendor to the site detailing the delivery information of the equipment detailed in this procurement.
The contractor shall coordinate all deliveries, installation, and parking arrangements with the POC.
Delivered materials will arrive in manufacturer s original sealed containers with the associated purchase order number listed on the outside of the box.
The contractor shall conduct a joint inspection with the POC upon delivery of the equipment and shall provide the POC a list of missing or damaged items found upon inspection. This inspection will need to be scheduled prior to the vendor representative arrives to the Baltimore VA Medical Center.
The contractor shall remove all related shipping debris and packing from the VAMHCS facilities.
SITE CONDITIONS
There shall be no smoking on hospital property at any time.
INSPECTION AND ACCEPTANCE
The contractor shall conduct a joint inspection with the POC upon delivery equipment.
The contractor shall provide the VA POC a list of missing and /or damaged items found upon inspection and have those items replaced at no cost to the Government.
The POC shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer.

DELIVERABLES
Operation and Maintenance Manuals
Deliver compilation of all manufacturers recommended maintenance schedules and operation materials packaged upon delivery. Manuals shall be made available in an electronic format.

OPERATOR TRAINING
Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff. The scheduling of operator training shall be coordinated with the VAMHCS clinical staff after delivery and installation.
Onsite education and training by a vendor service trained representative shall be provided to the VAMHCS Biomedical Engineer Shop, including the Biomedical Equipment Support Specialists (BESS). The scheduling of service training shall be coordinated with the POC or Lead BESS located at the Baltimore VA Medical Center after delivery and installation.

PROTECTION OF PROPERTY
The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

SECURITY REQUIREMENTS
The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff.
The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement.
The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC).

WARRANTY
At a minimum, the point of care devices must include a 1-year warranty on all parts and labor at no cost to the Government.
The warranty shall begin upon completion of validation testing.
Warranty shall include onsite repairs and over the phone support.
Contractor shall provide routine maintenance service program during warranty period.
All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs.
The warranty shall include all travel and shipping costs associated with any warranty repair.

CONTRACT ADMINISTRATION:
The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract on behalf of the Government.
In the event the Contractor affects any change(s) at the direction of any person other than the Contracting Officer, that change shall be considered to have been made without authority and no adjustment in price shall be made in the contract to cover any increase in charges incurred as a result thereof.
The Contractor shall submit all requests for modification of this contract and any inquiries pertaining to the administration of the contract to the Contracting Officer in writing at:
Department of Veteran Affairs
Network Contracting Office 5
ATTN:


DESIGNATION OF Point of Contact (POC):

The following individual has been designated as the Point of Contact (POC) to monitor and certify receipt of services rendered under this contract:
Point of Care Blood Testing Solution
The POC has the following scope and limitations of authority:
Place orders for supplies/services not to exceed those required under this contract.
Certify acceptance of supplies/service received in accordance with the contract requirements.
Furnish technical guidance and advice, and monitor services performed under the contract.
Report any deficiencies in performance, quality of supplies/service, safety practices and questions on contract performance or suspensions of work to the Contracting Officer.
This delegation of authority does not include any authority to make changes in quantity, quality, and delivery. The Contracting Officer acting within the scope of his/her authority will make changes to the contract.
This delegation of authority will expire upon completion of the contract or unless sooner revoked in writing by the Contracting Officer, but in any case, will not extend beyond the contract period.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.
(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?
(4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.
(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?
(7) Please provide general pricing for your products/solutions for market research purposes.
(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
*** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics.
Responses to this notice shall be submitted via email to Ryan.Singletary@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Tuesday, January 17, 2025, at 9:00 AM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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