Request for Qualifications: Professional Engineering Services

Location:	Pennsylvania
Posted:	Sep 2, 2026
Due:	Sep 18, 2026
Agency:	Meadville city
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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September 4, 2026

Request for Qualifications

For Professional Engineering Services,

City of Meadville,

Crawford County

Professional Engineering Services for the Community Development Block

Grant Program (3-Year Contract)

Direct Responses to:

Maryann Menanno

Attn: CDBG RFQ Submission

894 Diamond Park

Meadville, PA 16335

mmenanno@cityofmeadville.org

Deadline for Submissions: Friday, September 18, 2026, by 4:00 PM

REQUEST FOR QUALIFICATIONS - PROFESSIONAL ENGINEERING SERVICES

City of Meadville, Crawford County

Professional Engineering Services for the Community Development Block Grant

Program (3-Year Contract)

GENERAL DESCRIPTION OF PROPOSED ACTIVITIES

The Council of the City of Meadville is seeking a qualified engineering firm to assist with the

implementation of its Community Development Block Grant program. The City of Meadville has

prioritized the following projects in accordance with its community development goals: street

improvements, stormwater construction, general construction projects, park improvements and blight.

The City receives funding each year to carry out these projects. The selected engineering firm will be

responsible for the identification of potential projects, project scoping, project design, providing quotes,

and ensuring project compliance with local, State, and Federal regulations.

TYPE OF SERVICES REQUIRED

Professional Engineering services for preparation of plans and specifications as needed to correctly execute

approved engineering design documents to include related tasks as listed below:

• Develop project cost estimates.

• Develop detailed construction plans and bid specifications.

• Attend and conduct pre-construction conference.

• Attend and conduct construction progress meetings.

• Review and approve shop drawings and product samples.

• Respond through team of engineers and landscape architects to on-going questions from contractors.

• Prepare contract change orders for approval of the City.

• Document construction observation issues.

• Review and recommend to the City appropriateness of payment to contractors.

• Advise city on appropriateness of making payments for specific construction list items from

designated sources of funds

• Advise city on appropriateness of monthly draw-downs

• Advise city on conducting pre-final inspections to determine if the project is substantially complete,

and a final inspection to determine if the project has been completed in accordance with the

Construction Documents and if the Contractors have fulfilled all of their obligations there under so

that final payments are warranted.

• Ensure project compliance with State and Federal Regulations as they relate to the Community

Development Block Grant program.

• Inspection and recommendation regarding habitability and structural soundness of

blighted properties.

• Design of park projects.

INFORMATION REQUIRED OF EACH SUBMISSION

Each submission shall contain three copies of the RFQ Response to the City of Meadville.

Submissions must be received by Friday, September 18, 2026 by 4:00PM.

Submissions shall be addressed as follows:

Council of the City of Meadville

894 Diamond Park

Meadville, PA 16335

Attention: Maryann Menanno

Submissions shall contain responses to the following items:

• The qualifications and experience of the professional personnel to be assigned to the project.

• Demonstration of past experience with Community Development Block Grant funding.

• Examples of past projects relevant to community development and infrastructure (ex.

street paving, street design, park design, stormwater design, blight).

• The designated contact person in charge of overseeing day to day project activities.

• The name, title, address, and telephone number of individuals with authority to negotiate and

bind the proposal contractually, and who may be contacted during the RFQ selection process.

• Demonstration of familiarity with the community, its infrastructure and assets.

EVALUATION PROCESS

Submissions will be reviewed and evaluated on the following areas in order of relative importance and

be assigned a point value out of the possible points listed:

10pts •

Specialized experience or technical expertise of the firm in connection with the

type of services to be provided and familiarity with local conditions.

Familiarity with the type of problems applicable to the project.

5pts •

3pts •

2pts •

Past record of performance on contracts with the City of Meadville and other clients

including quality of work, timeliness, and cost control.

Qualifications and experience of the professional personnel assigned to the project.

Identification of designated contact persons as noted above.

Firms will be evaluated and selected based on qualifications. The City of Meadville will seek to

negotiate a contract with a firm that it determines is most qualified to perform the required

services.

OTHER NOTICES

• The City of Meadville expressly reserves the right to accept or reject any or all RFQs with

respect to this solicitation.

• Any and all costs associated with, or in the development of a submission are the responsibility

of the Consultant, and shall not be chargeable to the City of Meadville or Crawford County

under any circumstances.

• All submissions shall become property of the City of Meadville to use or, at the discretion

of City Council and the City Manager, return to the Consultant. Furthermore, all RFQs

and any associated documents received are considered public information and will be

open for inspection to interested parties.

It is the public policy of Crawford County to promote the opportunity for full participation by

minority and women business enterprises (“MBE” and “WBE”) and Section 3 business

concerns in all projects receiving federal funds from the United States Department of Housing

and Urban Development which are administered by the Pennsylvania Department of

Community and Economic Development. Crawford County has established a Minimum

Participation Level (MPL) of five percent (5%) for Minority Business Enterprises and three

percent (3%) for Women Business Enterprises participation on projects with CDBG funding.

• It is the public policy of Crawford County to promote the opportunity for full participation by low-

and very low- income persons and to business concerns which provide economic opportunities to

low- and very low-income persons in its Community Development Block Grant (CDBG),

HOME Program, and Emergency Shelter Grant Program. Crawford County has

established Numerical Goals at 25% or more of the total number of labor hours worked by

all workers on a Section 3 project are Section 3 workers and 5% or more of the total

number of labor hours worked by all workers on a Section 3 project are Targeted Section 3

workers. A Section 3 project is defined as a project that covers housing rehabilitation,

housing construction, and other public construction projects assisted under HUD Programs

that provide housing and community development financial assistance when the amount of

assistance to the project exceeds a threshold of $200,000.00

CONTACT FOR QUESTIONS

Maryann Menanno

City Manager

894 Diamond Park

Meadville, PA 16335

mmenanno@cityofmeadville.org

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date/Time	Closing Date/Time
Request for Qualifications: Professional Engineering Services Professional Engineering Services for the Community Development Block Grant Program (3-Year Contract)	September 04, 2026 :	September 18, 2026 4:00 PM

Request for Qualifications: Professional Engineering Services

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