RFP for Loader Lease
| Location: | North Dakota |
|---|---|
| Posted: | Mar 10, 2026 |
| Due: | Apr 7, 2026 |
| Agency: | City of West Fargo |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP for Loader Lease
|
| Category: | City of West Fargo RFP |
| Status: | Open |
|
Attachment Preview
3/10/2026
Request For Proposal
3 Year Lease Renewal Contract with Option to
Extend 2 More Years
(2) Wheel Loaders
REQUEST FOR PROPOSAL
The City of West Fargo is requesting proposals for (2) new and/or used Loaders. These
will be used by the City of West Fargo Public Works and West Fargo Airport. Proposals
shall be received by the City of West Fargo Public Works Facility at 810 12th
Avenue Northwest, West Fargo, ND 58078 no later than 10:00 A.M., April
7th, 2026.
Proposals shall be in a sealed envelope and marked "Loader Lease Contract Renewal"
on the outside of the sealed envelope. The City reserves the right to cancel this RFP or
postpone the date and time for submitting proposals at any time prior to the proposal
due date. The City does not promise to accept the proposal and specifically reserves
the right to reject the proposal.
GENERAL INFORMATION:
MODEL: Units shall be no older than a 2022 Loader. It is the intent to lease
(2) units per year with commission approval.
WARRANTY: Successful bidder provides all warranty and repairs for the term of the
rental agreement except for wear items such as tire cuts/flats, cutting
edges, etc. Questionable items that the vendor feels are City of West
Fargo's responsibility, will be discussed and agreed upon by both parties
prior to any work being done.
PICKUP:
Upon approval, the successful bidder shall be ready (2) Loaders for
Pickup October 15th, following notification of acceptance of lease
contract for each year of the contract. Fuel must be half or greater on
day of pickup.
RETURN:
Return of all (2) Loaders will be on April 15th every year of lease
contract. Fuel must be half or greater on return date.
PAYMENT:
A one-time payment for 6-month rental from October/November 15th to
April 15th for each leased contract year shall be paid in full by the City of
West Fargo for the specified unit by January 15th of the contract year.
Hourly rental shall be accrued and paid at the end of the rental
agreement. Payment method can be adjusted if it is agreed upon by the
successful bidder and the City of West Fargo.
INSURANCE: The City of West Fargo will insure the rental unit for the term of the rental
agreement. Model number/Serial number/value of motor grader and
attachments shall be disclosed so appropriate information can be
forwarded to the insurance provider.
TERMS:
Rental/lease dates are from October/November 15th to April 15th.
Lease years shall include 2026/2027, 2027/2028, 2029/2030. No
escalation clause is permitted during the three-year lease contract.
CITY OF WEST FARGO
PREFERRED SPECIFICATIONS
2022 or Newer Loader (2).
It is not the intent of these specifications to design but to help ensure that certain features
are included that will enable the unit to perform the tasks the City of West Fargo deems
necessary. These Request for Proposals are intended to enable the City of West Fargo to
evaluate the proposal and determine the appropriate motor grader for the tasks we want to
accomplish. Please indicate if the bidder is complying or list any deviations from this
specification sheet.
1.0 Engine
The Wheel loader shall have a 6-cyclinder,
diesel engine with a minimum net
horsepower of 168 at 1,800 RPM.
Meets Tier 4 Final.
24- Volt Electrical System with Master Disconnects.
Block Heater.
2.0 Transmission
Four (4) Forward speeds minimum.
Two (2) Reverse speeds minimum.
Forward / Reverse shuttle shift.
YES NO
YES NO
3.0 Axles
Limited slip differentials (Front and Rear) or equal.
Auto diff lock option.
4.0 Cab
Fully Enclose ROPS cab.
Cab Shall have heat with automatic climate control.
Front and rear wipers and washers.
Heated Interior and exterior mirrors.
Heated air suspension seat.
Two (2) cab mounted LED strobes.
AM/FM/Bluetooth Radio.
5.0 Tires
20.5 R25 Sno Plus or approved equal.
6.0 Bucket
3 Yard Bucket.
Must Have Fusion Coupler to match existing attachments.
7.0 General Specifications
Minimum operating weight of 27,500 lbs.
Fire extinguisher.
Front and rear fenders with mud flaps.
Premium LED lighting package.
Rear camera with monitor.
Counterweight.
YES NO
YES NO
YES NO
YES NO
YES NO
Exceptions and Deviations
PROPOSAL FORM
LOADER LEASE
Company:
Loader Make:
Loader Model:
Lease Price October 15th to April 15th (Loader One):
Lease Price October 15th to April 15th (Loader two):)
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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