IFB for Menu Books - Print and Ship
| Location: | Mississippi |
|---|---|
| Posted: | Mar 10, 2026 |
| Due: | Apr 17, 2026 |
| Agency: | State Government of Mississippi |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 1201-26-R-IFBD-00013 |
| Publication URL: | To access bid details, please log in. |
Procurement Details
| Smart Number | 1201-26-R-IFBD-00013 | Advertised Date | 03/10/2026 12:00 AM |
| RFx # | 3160007860 | Submission Date | 04/17/2026 10:00 AM |
| RFx Status | Open | Major Procurement Category | COMMODITIES |
| RFx Opening Date | 04/17/2026 2:00 PM | Sub Procurement Category | PRINTING |
| RFx Type | Invitation for Bid | ||
| Agency | MS DEPT OF EDUCATION | ||
| RFx Description | IFB for Menu Books - Print and Ship | ||
Contact Information
| Name | John Sykes | JSYKES@MDEK12.ORG | |
| Phone | Fax |
RFx Items
| PRODUCT CATEGORY | PRODUCT DESCRIPTION |
Awarded
| VENDOR NAME | VENDOR NUMBER | AWARD DATE | AWARD AMOUNT | FUNDING SOURCE |
Bid Attachments
|
Attachments
IFB |
Attachment Preview
Effective Date September 2025
INVITATION FOR BID
Menu Books - Print and Ship
The Mississippi Department of Education
Office of Child Nutrition
RFx Number 3160007860
Submission Deadline Date:
Friday, April 17, 2026
This institution is an equal opportunity provider.
By submitting a BID, the Bidder certifies that it is registered to do business in the State of Mississippi as prescribed by the
Mississippi Secretary of State or, if not already registered, that it will do so within seven (7) business days of being offered
an award. Sole proprietors are not required to register with the Mississippi Secretary of State.
INVITATION FOR BID
RFx Bid Number: 3160007860
Bid Title:
Menu Books – Print and Ship
Dates of Advertisements:
Program Office:
1ST advertisement – Tuesday, March 10, 2026
Office of Child Nutrition
2nd advertisement – Tuesday, March 17, 2026
Deadline for Questions:
Bid Due Date and Time:
Tuesday, April 7, 2026, at 2:00 p.m., CST
Friday, April 17, 2026, at 10:00 a.m.
Date to Post Answers:
Bid Opening Time:
Friday, April 10, 2026
Friday, April 17, 2026, at 2:00 p.m.
Term of Anticipated Contract:
Contract Approval:
When all parties sign or June 8, 2026 through June 30, Anticipated SBE: Thursday, May 21, 2026
2030
Anticipated PPRB: Wednesday, June 3, 2026
Date Delivery Required, if applicable:
Delivery location F.O.B. (Destination):
Year One: August 16, 2026, and July 15, 2026
Multiple, see Specifications
Delivery Dates of Subsequent year(s) to be determined.
MDE reserves the right to post Answers to Questions and to issue the Notice of Intent to Award on dates other
than those stated above without amendment to this IFB. No other dates shall be changed unless a written
amendment is issued.
You are invited to participate in this Invitation for Bid (IFB). Please submit your bid response in
conformance with the instructions specified herein. By submitting a bid response, the bidder agrees
and promises to sell, furnish, and deliver to the State all products and services contained in this IFB for
which a contract is awarded by the State. The bidder shall fully perform the contract in accordance with
all specifications, terms and conditions, and requirements contained in the IFB.
By submitting a bid, the Bidder must provide the MS Secretary of State’s Certificate of Good
Standing as evidence and proof to certify that the Bidder is registered to do business in the State of
Mississippi as prescribed by Mississippi law. The name under which the bid is submitted must exactly
match the legal business name or registered fictitious name (DBA) as listed with the Mississippi
Secretary of State’s Office, including associated business details such as address and status. Sole
proprietors are not required to register with the Mississippi Secretary of State.
Written acceptance of the bidder's bid response by the State, by issuance of a purchase order or
contract, constitutes a binding contract made and entered into by and between the Mississippi State
Department of Education through the Procurement Director named above, and the bidder named
below:
Bidder Company Name:
Street Address:
P.O. Box:
City:
Toll Free Telephone:
Telephone:
Federal I.D. or Social Security No.:
Type or Print Name of Person Signing:
State:
E-Mail:
Title:
Zip Code:
Fax:
Authorized Signature:
Date:
IFB – Menu Books Print and Ship RFx 3160007860
2
The Mississippi Department of Education
Terms and Conditions
Menu Books - Print and Ship
1. PREPARATION OF BID
The Invitation for Bid (IFB) may be submitted electronically or shipped to the Mississippi Department of
Education (MDE). The complete bid packet including all attachments shall be submitted in a
searchable Microsoft Office® format, preferably in Word® or Portable Document Format
(PDF) only. In person delivery of bids will not be accepted or considered for an award.
Shipped to:
The Mississippi Department of Education
(USPS, UPS, Fed Ex) Menu Books - Print and Ship
ATTN: Monique Corley
RFx Number: 3160007860
Office of Procurement
359 North West Street
Jackson, MS 39201
(DO NOT OPEN)
All bids submitted shall be in compliance with all conditions stated herein. All bid prices and notations
must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections
printed in ink or typewritten adjacent and must be initialed, in ink, by the person signing bid. The MDE
will not be responsible for delivery delays or lost packets. All risk of late arrivals due to unanticipated
delays – whether delivered by shipping or electronic method – is entirely on the bidder.
1. Failure to examine any drawings, specifications, and instructions will be at bidder's risk.
2. Price each item separately. Unit prices shall be shown. Bid prices must be net.
3. Price options shall not be included or considered unless specified in the solicitation.
4. It is understood that reference to available specifications shall be sufficient to make the
terms of such specifications binding on the bidder.
5. Information must be furnished according to bid specifications. If required, bid evaluation
cuts, sketches, descriptive literature and technical specifications covering the product
offered must be submitted. Previous submitted literature or bid information on file will
not be accepted.
6. Time Performance. The number of calendar days in which delivery will be made after
receipt of order shall be indicated in the bid specifications.
2. GIFTS, REBATE, GRATUITIES
a. Acceptance of gifts from bidders is prohibited. No officer or employee of the MDE, nor any
head of any state department, institution or agency, nor any employee of any state
department, institution or agency charged with responsibility of initiating requisitions, shall
IFB – Menu Books Print and Ship RFx 3160007860
3
accept or receive, directly or indirectly, from any person, firm or corporation to whom any
contract for the purchase of materials, supplies, or equipment for the State of Mississippi
may be awarded, by rebate, gifts, or otherwise, any money or anything of value whatsoever,
or any promise, obligation or contract for future rewards or compensation.
b. Bidding by state employees is prohibited. It is unlawful for any state official or employee to
bid on, or sell, or offer for sale, any merchandise, equipment or material, or similar
commodity to the State during the tenure of his or her office or employment, or for the period
prescribed by law thereafter, or to have any interest in the selling of the same to the State.
3. TAXES
The Mississippi Department of Education is exempt from federal excise taxes and state and local sales or
use taxes. Bidders must quote prices that does not include such taxes. The MDE state sales tax exemption
number is LR.11.099. Upon request, the Office of Accounting can furnish a tax-exempt letter of certificate.
Contractors making improvements to, additions to or repair work on real property on behalf of MDE are
liable for any applicable sales or use tax on the purchase of tangible personal property for use in
connection with contracts. Contractors are liable for any applicable use tax on tangible personal property
furnished to them by MDE for use in connection with their contracts.
4. SPECIFICATION CLARIFICATION
It shall be incumbent upon all bidders to understand the provisions of the specifications and to obtain
clarification prior to the time and date set for the bid opening. Such clarification will be answered only
in response to a written request submitted in the specified amount of time set by the MDE. The MDE
reserves the right to specify a time frame in which clarification requests shall be made.
5. INTERCHANGEABLE DESIGNATIONS
The terms “Bidder” and “Contractor” are referenced throughout this IFB. References to the “Bidder” are
used in conjunction with the proposing organization and procurement process leading up to the final IFB
selection and award. The term “Contractor” denotes the role assumed, post-award, by the winning
Bidder. Additionally, the terms “State of Mississippi,” “State” or “the MDE” may be used interchangeably
throughout this IFB to denote the entity issuing the IFB and requesting responses from Bidders
throughout these specifications.
6. INFORMATION DESIGNATED BY CONTRACTOR AS CONFIDENTIAL
Any disclosure of materials, documents, data, and other information which bidder has designated in
writing as proprietary and confidential shall be subject to the provisions of Mississippi Code Annotated
§§ 25-61-9 and 79-23-1. As provided in the bid the price to be paid, and the term of the contract shall not
be deemed to be a trade secret, or confidential commercial or financial information.
Any liability resulting from the wrongful disclosure of confidential information on the part of bidder shall
rest with bidder. Disclosure of any confidential information by bidder without the express written
approval of the MDE shall result in the immediate termination of this agreement.
7. RESTRICTIONS ON COMMUNICATIONS WITH THE PROGRAM OFFICE
IFB – Menu Books Print and Ship RFx 3160007860
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From the issue date of this solicitation until a Contractor is selected and the Contract is signed, Bidders
and/or their representatives are prohibited to communicate with the program office staff regarding
this procurement.
8. ORDER OF COMMUNICATIONS BY AMENDMENT
Any and all corrections and changes, clarifications, etc., communicated between the MDE and the vendor
shall be in writing. Vendor(s) shall assume all risks if acting otherwise. Questions and/or correspondence
relating to this bid must be emailed to the attention of the Office of Procurement at
ProcurementQnR@mdek12.org by Tuesday, April 7, 2026, at 2:00 p.m. (CST). Responses will be
posted to the MDE website at www.mdek12.org under the “Public Notice” RFP/RFQ/RFA/Invitation to
Bid section and will be available to the general public by Friday, April 10, 2026. A copy of any
corrections, changes, or clarification to the bid shall be submitted electronically in MAGIC.
9. QUESTIONS AND ANSWERS
Questions must be submitted to ProcurementQnR@mdek12.org and must be received no later than
Tuesday, April 7, 2026, by 2:00 PM CST, to ensure a response by the MDE. Responses to questions
will be posted to the MDE website at https://mdek12.org/procurement/rfp/ under MDE Bid
Announcements as an amendment to the solicitation on Friday, April 10, 2026. Questions received
after the deadline shall not be considered. It is the Bidder’s sole responsibility to regularly monitor the
website for amendments and/or announcements concerning this solicitation.
10. ACKNOWLEDGMENT OF AMENDMENTS
The MDE reserves the right to amend this solicitation at any time. Should an amendment to the
solicitation be issued, it will be posted to the MDE website at https://www.mdek12.org/PN/RFP under
“Public Notice” RFP/RFQ/RFA/Invitation to Bid section. Bidders must acknowledge receipt of any
amendment to the solicitation by signing and returning the amendment acknowledgment form. Please
monitor the website for amendments to the solicitation. The MDE responses to questions will be
treated as amendments to the solicitation and will require acknowledgment. It is the Bidder’s
sole responsibility to monitor MDE website or emails for amendments to this solicitation.
11. SUBMISSION OF BID
All bids shall be signed and sealed. The bidder’s name and address must be listed on the outside
of the envelope, along with the date of the bid opening, and the bid file number. Bids, bid
modifications, or corrections received after 10:00 a.m., Central Standard Time (CST), on
Friday, April 17, 2026, will not be accepted.
a. When submitting a bid electronically, the authorized signature may be typed or be an
electronic signature.
When submitting the response to the IFB electronically, all questions must be answered within the IFB
and a response must be submitted for all proposed items in bid.
12. NONRESPONSIVE BIDS
Nonresponsive bids will not be considered. A non-responsive bid is considered to be a bid that does not
comply with the minimum provisions of the specification. Any bidder found to repeatedly offer alternated
IFB – Menu Books Print and Ship RFx 3160007860
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.