#387-LAP-DCS26 Teacher Laptops

Location:	Mississippi
Posted:	Mar 10, 2026
Due:	Mar 25, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	77-20260226150031 DCS
Publication URL:	To access bid details, please log in.

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To: Prospective Bidder

From: Jenifer Hale

DeSoto County Schools

5 E. South Street

Hernando, MS 38632

662-449-7291

Issue Date: February 24, 2026

Notice of Bid/Reverse Auction

Unpriced Bid Proposals

Date: March 20, 2026

Time: 9:00 am, CST

Location: DeSoto County Schools

Central Services

5 East South Street

Hernando, MS 38632

Bid Items

Bid Number: #387-LAP-DCS26

Description: Teacher Laptops

Procurement Schedule:

Public Notice to Newspaper

Advertisement Publication Dates

Release of Bid

Deadline for Questions/Clarifications

Unpriced Bid Proposals

Reverse Auction for Approved Bidders

Anticipated Board Approval

BID NOTICE

Bid Opening/Reverse Auction

Date: March 25, 2026

Time: 9:00 am, CST

Location: DeSoto County Schools

Central Services

5 East South Street

Hernando, MS 38632

February 24, 2026

February 26 & March 5, 2026

February 26, 2026

March 12, 2026, Noon CST

March 20, 2026, 9:00 am, CST

March 25, 2026, 9:00 am, CST

April 2, 2026

DESOTO COUNTY SCHOOLS

5East South Street • Hernando, Mississippi 38632

662-429-5271•fax 662-429-4198•Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Instructions and Terms for Reverse Auction Event

Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS

38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of

the Unpriced Proposal Form, nor placing it in the mail by this date will meet legal requirements. All Unpriced Proposals

must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time

specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any

and/or all Unpriced Proposals received and to waive any and all informalities.

1. If submitting a paper Unpriced Proposal, it shall be typed. Any changes made must be initialed. Changes shall

not be allowed after the Unpriced Proposals are opened. The DeSoto County School District (hereafter, the

District) shall not be responsible for any errors or omissions. Unpriced Proposals may be hand delivered, mailed,

or submitted electronically. Paper Unpriced Proposals must be submitted in a sealed 8” x 10” or larger

envelope. Please label the envelope or shipping package as follows or the bid may be rejected:

Attn: Jenifer Hale

Teacher Laptops

#387-LAP-DCS26

March 20, 2026, 9:00am

Name of company or person submitting bid

Any Unpriced Proposal received after the opening date or time shall be refused and marked “Late Unpriced

Proposal” and returned to the bidder unopened. For this purpose, the official time for the Unpriced Proposal

opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility of

the bidder to ensure Unpriced Proposals are received prior to the opening date and time.

2. Unpriced Proposals may be modified or withdrawn by written notice from the bidder, if received by the

Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced

Proposal, the bidder must submit a new Unpriced Proposal with the words “Modified Unpriced Proposal” shown

in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains

the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws

an Unpriced Proposal, all documents shall remain the property of the District.

3. The District shall issue a written addendum if substantial changes, which impact the technical submission of

proposals, are required. A copy of the addenda will be given to all vendors that are known to have requested

bid documents. In the event of a conflict with the original contract documents and the addenda, the addenda

shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior

addenda only to the extent specified.

4. All items contained in this Unpriced Proposal are to be per specifications unless otherwise specified.

5. All bids shall be submitted exclusive of all taxes. Documentation of tax exemption will be furnished when

necessary.

6. Both paper Unpriced Proposals and electronic Unpriced Proposals shall be submitted on the supplied Unpriced

Proposal Form. Electronic Unpriced Proposals shall be submitted online at www.centralbidding.com. Should

the bidder’s response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right

to reject the bid.

7. The District reserves the right to purchase from the next lowest responsible Bidder, or from other sources, if

the awarded Bidder cannot deliver the bid items, for whatever reason, within the time specified.

8. If the District’s Superintendents Office is closed for any reason, including but not limited to inclement weather,

an emergency situation or any other act of nature, for which closure prevents the opening of bids at the

originally advertised date and time, all bids received shall be publicly opened and read aloud on the next

business day that the District’s Superintendents Office shall be open for business at the previously advertised

time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be

advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such

changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse

auction due to no fault of the District.

9. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the

requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the

date and time designated in the Procurement Schedule by email to dcs.purchasing@dcsms.org. The District

will respond to all inquiries and render an official interpretation of the question in writing via

addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its

acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information &

Agreement Form and returning it with their Unpriced Proposal. Questions received after the mentioned

deadline for Written Questions/Clarifications shall not be considered.

Qualification of Bidders:

Unpriced Proposals will be evaluated by staff of the District. All bidders submitting acceptable required paperwork will be

invited to participate in the electronic reverse auction. The District reserves the right to extend the auction date, if

necessary, to complete the pre-qualification process.

New Vendors:

A New Vendor Packet will need to be completed by any bidder that has not previously worked with DeSoto County

Schools. This bid packet includes a Vendor Registration Form and a Conflict-of-Interest Disclosure Form. The bidder shall

complete the packet and submit along with any other required documents due with the Unpriced Proposal. Only

complete and return this packet with your Unpriced Proposal submission if you are new vendor to DeSoto County Schools.

Method of Bidding:

Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and

time of March 25, 2026, 9:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding and the

approved vendor must complete the free registration at: https://www.centralauctionhouse.com/registration.php to

participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or

bidding process, please call Central Bidding at 225-810-4814.

Accounting Practices:

The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or delivered. The

DeSoto County School District shall not be responsible for any products delivered without an approved Purchase Order

and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall

provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the District.

The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or

within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In

the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in

dispute, as per Miss. Code Ann. 31-7-305.

Budgetary/Funding Constraints:

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations

or penalty based upon availability of funds.

Governing Law:

This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The venue for

the resolution of any dispute shall be DeSoto County, Mississippi. The bidder expressly agrees that under no circumstances

shall the District be obligated to pay attorney fees or the cost associated with any legal action initiated by the bidder.

W-9 Form:

The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.

Insurance Requirements:

The awarded bidder will be required to present the District with a certificate of coverage documenting liability insurance

coverage of $1,000,000 and workers’ compensation insurance coverage of $500,000 per occurrence and listing the District

as the certificate holder for each policy. This certificate must be presented to the District prior to approval of the awarded

bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.

DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS

5East South Street • Hernando, Mississippi 38632

662-429-5271•fax 662-429-4198•Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Teacher Laptops

BID #387-LAP-DCS26

Specifications

DeSoto County Schools will be conducting a bid for a quantity range of 250 – 500 laptops, delivery, pre-delivery services,

warranty and repair. This will be a one line auction with anti-sniping enabled. Systems must meet or exceed the specifications

listed below in order to be considered. Warranty and shipment specification alterations on bids may be grounds for bid to be

rejected.

Bid will expire July 31, 2026. Bid price must remain in place through this date. Delivery of initial order no later than June 1,

2026.

Shipping costs must be included in bid price.

Winning vendor must accept purchase orders.

Winning vendor must accept 45-day net pay.

Laptops being bid must be the laptop noted below or an equivalent or better model that meets the specifications listed

below. If bidding an equivalent or better model than specified, specifications must be included with Unpriced Proposal

submitted 9 am, CST, March 20, 2026. Not including such specifications for equivalent or better model with Unpriced

Proposal submission may be grounds for dismissal from inclusion in the reverse auction scheduled for March 25, 2026, at 9

am, CST.

The standard for this bid is the Lenovo ThinkPad L16. Any product other than this brand and model must meet or exceed these

specs.

Quantity: 250-500

AMD Ryzen 5 or Intel i5 processor.

16 GB RAM or more.

250GB SSD or larger.

15.6” screen or larger.

Touch screen.

Touch mouse pad.

Laptop must include at least two USB-C ports, one of which can be used for charging that can be used for charging, at least one

USB-2.0 port or better, at least one HDMI 2.0 port or better, one 3.5 mm headset mic port.

Full sized ASCI Keyboard.

Windows 11 EDU. (This can be added at the time of imaging)

Supports Wireless 6E

Must charge from a USB-C port with an included USB-C charger.

Spill resistant keyboard.

Laptop must come with the manufacturer approved USB-C adapter/charger.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	77-20260226150031 DCS	Advertised Date	03/10/2026 5:00 PM
RFx #	3170035206	Submission Date	03/25/2026 9:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Bid Number: #387-LAP-DCS26 Description: Teacher Laptops Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of the Unpriced Pro

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