Request for Proposal Property Management Services

Location:	Alaska
Posted:	Feb 24, 2026
Due:	Apr 1, 2026
Agency:	City of Bethel
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

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CITY OF BETHEL

BETHEL, ALASKA

REQUEST FOR PROPOSAL

PROPERTY MANAGEMENT SERVICES

RFP Issued:

Deadline for Questions:

Deadline for Pre-Award Protests:

Proposal Due Date and Time:

February 24, 2026

March 27, 2026

March 22, 2026

April 1, 2026 at 2:00p

PROPERTY MANAGEMENT SERVICES

Section 1 – Project Summary

The City of Bethel is seeking bids from qualified contractors to provide Property Management

Services for six (6) residential properties contained in two triplex units owned by the City of

Bethel, located at 512 A, B, and C and 514 A, B, and C Fifth Avenue, Bethel.

We believe the property will be available for lease May 1, 2026.

The City will work with winner of this proposal to determine the appropriate lease rate for each

unit.

General Description of Services

The selected contractor will serve as the property management representative for the City and

shall be responsible for the ongoing oversight and maintenance of the six City-owned

residential properties.

Scope of Work

The contractor shall provide the following services:

Tenant Management Services

• Application and Screening

o Accept and process tenant applications.

o Conduct tenant background and reference checks.

o Evaluate tenant eligibility based on City-defined criteria.

 Generally described as: 1) Employees of the State of Alaska; 2) Employees

of the local government 3) Other critical professionals with prior approval

from the Alaska Housing Finance Corporation (AHFC).

o Recommend qualified applicants to the City for approval (or act under delegated

authority).

• Move-In and Move-Out

o Conduct move-in and move-out inspections with documented condition reports.

o Coordinate key exchange and utility setup assistance as applicable.

• Rent Collection and Processing

o Invoice tenants and collect monthly lease payments.

o Track payment history and send delinquency notices when necessary.

o Coordinate with the City on non-payment and, when authorized, initiate eviction

procedures in accordance with local and state law.

o Provide monthly rent collection and tenant ledger reports to the City.

Routine Property Maintenance

o Conduct monthly inspections (exterior and interior upon coordination with

tenant).

o Perform or coordinate minor repairs (e.g., plumbing, HVAC, basic electrical, and

appliance issues).

o Address weatherization, seasonal upkeep (excluding snow removal).

o Coordinate major repairs with the City when costs exceed the threshold for

routine maintenance (threshold to be identified in final contract).

• Complaint and Issue Resolution

o Serve as the primary point of contact for tenant concerns or property-related

complaints.

o Respond promptly to repair requests or property-related emergencies.

o Maintain a complaint/maintenance log and submit monthly summaries to the

City.

• Inspection and Reporting

o Provide written inspection reports biannually (or as requested) outlining the

condition of each unit and any recommended repairs or capital improvements.

o Notify the City of any occupancy issues, unauthorized tenants, or potential lease

violations.

o Maintain confidentiality and professional conduct in all tenant interactions.

Services Not Included

• Snow removal.

Contract Term

The initial contract will be for three (3) years, with the possibility of one (three) 3-year

extensions based on satisfactory performance and mutual agreement.

Proposal Submission Requirements

All proposals must include:

• Company name, contact information, and business license/registration information.

• Experience providing property management services (with references).

• Fee schedule:

o Monthly management fees

o Hourly Rate if applicable for specific services, please describe the service not

included in the monthly management fees.

• Emergency response capabilities.

• Description of maintenance team or subcontractor relationships.

• Insurance documentation (liability and worker’s compensation).

Selection Criteria and Scoring Matrix

Proposals will be evaluated and scored based on the following criteria:

Evaluation Criteria

Maximum Points

Experience and qualifications

20 points

Responsiveness to scope and service plan 25 points

Cost proposal

35 points

References and performance history 10 points

Local presence or availability

10 points

Total

100 points

Preferred Timeline

The City seeks to have property management services under contract and active by October 1,

2025. Proposers should indicate their availability to begin services.

Section 2- Instructions to Respondent

A. Questions or Clarifications

All questions regarding this RFP shall be submitted via email. Emailed questions and inquiries

will be accepted from prospective Respondents in accordance with the terms and conditions of

this RFP.

All questions shall be submitted by email to the purchasing agent at

purchasingagent@cityofbethel.net on or before the date and time deadline shown on the cover

sheet of this RFP. In the Subject line, please put “Proposal: Property Management Services.”

B. Protests

Protests regarding any alleged improprieties or ambiguities in this request for Proposal

document must be filed with the purchasing agent no later than the date and time shown on

cover page of this RFP. Information on how to file a protest can be found in section 4.20.270 of

the Bethel Municipal Code. The Code may be found on the City’s website:

www.cityofbethel.org. The Code also describes the process for companies that wish to file post-

selection protests.

C. Addenda

All interpretations or corrections, as well as any additional RFP provisions that the City may

decide to include, will be made into an official addendum and posted on the City’s website:

www.cityofbethel.org for all parties to download.

It shall be the Respondent’s responsibility to ensure that they have received all addenda before

submitting a Proposal. Any addendum issued by the City shall become part of the RFP.

Each Respondent must, in its Proposal, acknowledge receipt of all City addenda published, but

the failure of a Respondent to receive, or acknowledge receipt of any addenda shall not relieve

a Respondent of the responsibility for complying with the terms thereof. Completion and

submission of Attachment A will satisfy this requirement.

The City will be bound by written addenda, not by oral responses to inquiries.

D. Conflict of Interest

All City of Bethel employees and Bethel City Council members adhere to and follow a Conflict of

Interest Policy prohibiting them from directly or indirectly participating in procurement of a

contract, if the city employee or council member knows, or should reasonably know that:

1. The city employee or council member or any member of the city employee’s family has

a financial interest pertaining to the anticipated contract.

2. Any other person, business, or organization with whom the city employee or council

member or any member of their immediate family is negotiating or has an arrangement

concerning prospective employment is involved in the procurement.

Violation of this policy by any Respondent is automatic grounds for disqualification of a

Proposal and/or a breach of contract.

E. Inducement

All City of Bethel employees and Council Members adhere to and follow the Conflict of

Inducements Policy that prohibits gratuities or offers of employment in connection with a

decision, approval, disapproval, or recommendation regarding any matter which affects the City

or which the City is negotiating. Any attempt by a Respondent to violate this policy is automatic

grounds for disqualification of a Proposal.

F. Non-Collusion

Evidence of collusion or other anticompetitive practices among Respondents shall be grounds

for disqualification.

G. Debarment

Submission of a Proposal in response to this RFP is certification that the Respondent is not

currently debarred, suspended, proposed for debarment, and/or declared ineligible or

voluntarily excluded from participation in any transaction by any State or Federal departments

or agency. Submission is also an agreement that proposer will notify the City if there are any

changes in company debarment status.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Request for Proposal Property Management Services
Category:	Request for Proposals and Bids
Status:	Open

Request for Proposal Property Management Services

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