Army Pamphlets and Books

Location:	Federal
Posted:	Jun 29, 2026
Due:	Jul 10, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Publication URL:	To access bid details, please log in.

Attachment Preview

Program: 3362-S

Specifications by: TDS

Reviewed by: FAB

U.S. GOVERNMENT PUBLISHING OFFICE

GOVERNMENT PUBLISHING AND PRINT PROCUREMENT

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Army Pamphlets and Books

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Army

Ft. Belvoir, VA

Single Award

Page 1 of 16

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2026, and ending July

31, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance with the

“OPTION TO EXTEND THE TERM OF CONTRACT” and “ECONOMIC PRICE ADJUSTMENT” clauses in

SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 1:00 p.m., prevailing Eastern Standard Time on July 10, 2026

at the U.S. Government Publishing Office.

All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening

date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission.

The link will be emailed prior to the bid opening.

BID SUBMISSION: Email (SECTION 4. – SCHEDULE OF PRICES) to bids@gpo.gov for this solicitation. No

other method of bid submission will be accepted at this time.

The program number, company name, and bid opening date must be specified in the subject line of the emailed bid

submission. Bids received after 1:00 p.m. prevailing Eastern time (ET) on the bids opening date specified above

will not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the

following.

 Illegibility of bid.

 Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

 The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

 When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as

the official time stamp for bid receipt at the specified location.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature call Teresa (Teri) Shoffstall at 614-488-4616 Ext. 6 (No collect calls) or e-

mail at tshoffstall@gpo.gov

BIDDERS PLEASE NOTE: Minor changes are scattered throughout. Bidders are cautioned to familiarize

themselves with all provisions of this contract before bidding.

Army Pamphlets and Booklets

Program 3362S (07/2027)

Page 2 of 16

SECTION 1. GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2,

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)).

 GPO Contract Terms (GPO Publication 310.2)

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

 GPO QATAP (GPO Publication 310.1)

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

 More GPO Publications can be found at:

https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

SUBCONTRACTING: The predominant production functions will be printing. Any contractor who cannot

perform the predominant production functions will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7 Type Quality and Uniformity

Approved Proofs

P-8 Halftone Match (Single and Double Impression) Approved Proofs

Alternate Standard

Average Type Dimension in Publication

Other: Furnished Files

*If the Specified Standard is waived the Alternate Standard will serve as its replacement.

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years (July 31, 2031) as a result of, and including,

any extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be

eligible for adjustment during the second and any succeeding performance period(s). For each performance

Army Pamphlets and Booklets

Program 3362S (07/2027)

Page 3 of 16

period after the first, a percentage figure will be calculated as described below and that figure will be the

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from August 1, 2026 to July 31, 2027, and the second and any succeeding period(s) will extend

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index for All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2026,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with

“Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913-01 for Offset and Text Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of July 2026 will establish the base index.

3. There shall be no price adjustment for the first three (3) production months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)

exceeding 5% by comparing the base index to the index for that month which two months prior to the

month is being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance

with the following formula:

where X = the index for that month which is two (2) months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II. “PAPER” in the

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be

adjusted.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be

supplemented by an individual “Print Order” for each job placed with the contractor. The print order, when

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

Army Pamphlets and Booklets

Program 3362S (07/2027)

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PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award

may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as

indicated in these specifications will be reviewed by Government representatives with the contractor’s

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the

option of the Government, the post award conference may be held via teleconference.

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in

attendance.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract August 1, 2026 through July 31, 2027, plus for such

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in

accordance with the clause entitled “Ordering”.

The quantities of items specified herein are estimates only and are not purchased hereby. Except as may be

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in

orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price

adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set

forth which are required to be purchased by the Government activity identified SECTION 2.-SPECIFICATIONS.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

Army Pamphlets and Booklets

Program 3362S (07/2027)

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If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this

contract.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not

been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer,

(GPO). If such orders are placed by the agency, and no Modification is received from GPO, the contractor is to

notify GPO immediately. Failure to do so may result in nonpayment.

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver all material

furnished by the Government or digital deliverables, together with one printed sample of each job to the address

under “DISTRIBUTION.” These materials must be packaged, properly labeled, and delivered separate from the

job. The contractor must be able to produce a signed receipt for these materials at any time during the term of the

contract.

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery, and postal statements for

mailing, as suitable. These receipts must include the GPO jacket, program, and print order numbers; total quantity

shipped and/or delivered, number of cartons, and quantity per carton; date delivery made; and signature of the

Government agent accepting delivery. The original copy of these receipts or other acceptable proof must

accompany the contractor's billing for payment.

NOTE: Number of pieces listed on the postal receipts MUST match the number of recipients in the supplied

distribution lists, with an accounting for undeliverables, etc.

PAYMENT: Immediately upon completion of each order, the contractor shall submit an itemized statement of

billing to the ordering agency for verification, approval, and signature. The contractor must email their invoice

along with all supporting documentation to the agency contact as specified on the print order.

After agency verification and approval, the contractor must submit the approved, signed billing invoice to the

U.S. Government Publishing Office.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode

coversheet program application is the most efficient method of receiving payment. Instructions for using this

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process, refer to the General Information of the Office of Finance web page located

at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Contractor’s billing invoice must be itemized in accordance with the items in “SECTION 4. SCHEDULE OF

PRICES”

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.