Army Pamphlets and Books

Program: 3362-S Page 1 of 16
Specifications by: TDS
Reviewed by: FAB
U.S. GOVERNMENT PUBLISHING OFFICE
GOVERNMENT PUBLISHING AND PRINT PROCUREMENT
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Army Pamphlets and Books
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Department of the Army
Ft. Belvoir, VA
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2026, and ending July
31, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance with the
"OPTION TO EXTEND THE TERM OF CONTRACT" and "ECONOMIC PRICE ADJUSTMENT" clauses in
SECTION 1 of this contract.
BID OPENING: Bids shall be opened virtually at 1:00 p.m., prevailing Eastern Standard Time on July 10, 2026
at the U.S. Government Publishing Office.
All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening
date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission.
The link will be emailed prior to the bid opening.
BID SUBMISSION: Email (SECTION 4. - SCHEDULE OF PRICES) to bids@gpo.gov for this solicitation. No
other method of bid submission will be accepted at this time.
The program number, company name, and bid opening date must be specified in the subject line of the emailed bid
submission. Bids received after 1:00 p.m. prevailing Eastern time (ET) on the bids opening date specified above
will not be considered for award.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following.
Illegibility of bid.
Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing Columbus, Ohio time and the exact time that the email is received by GPO's email server as
the official time stamp for bid receipt at the specified location.
Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing
For information of a technical nature call Teresa (Teri) Shoffstall at 614-488-4616 Ext. 6 (No collect calls) or e-
mail at tshoffstall@gpo.gov
BIDDERS PLEASE NOTE: Minor changes are scattered throughout. Bidders are cautioned to familiarize
themselves with all provisions of this contract before bidding.

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SECTION 1. GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2,
effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)).
GPO Contract Terms (GPO Publication 310.2)
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf
GPO QATAP (GPO Publication 310.1)
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.
More GPO Publications can be found at:
https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing
SUBCONTRACTING: The predominant production functions will be printing. Any contractor who cannot
perform the predominant production functions will be declared non-responsible.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
specifications:
Product Quality Levels:
(a) Printing (page related) Attributes -- Level III.
(b) Finishing (item related) Attributes -- Level III.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard Alternate Standard
P-7 Type Quality and Uniformity Approved Proofs Average Type Dimension in Publication
P-8 Halftone Match (Single and Double Impression) Approved Proofs Other: Furnished Files
*If the Specified Standard is waived the Alternate Standard will serve as its replacement.
OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of
this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years (July 31, 2031) as a result of, and including,
any extension(s) added under this clause. Further extension may be negotiated under the "EXTENSION OF
CONTRACT TERM" clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing
adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment.
There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be
eligible for adjustment during the second and any succeeding performance period(s). For each performance

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period after the first, a percentage figure will be calculated as described below and that figure will be the
economic price adjustment for that entire next period.
Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to
paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from August 1, 2026 to July 31, 2027, and the second and any succeeding period(s) will extend
for 12 months from the end of the last preceding period, except that the length of the final period may vary. The
first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment
for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index for All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2026,
called the base index. The percentage change (plus or minus) of the variable index from the base index will be the
economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or
decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the
percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation
costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with
"Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in
Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:
1. BLS code 0913-01 for Offset and Text Paper will apply to all paper required under this contract.
2. The applicable index figures for the month of July 2026 will establish the base index.
3. There shall be no price adjustment for the first three (3) production months of the contract.
4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)
exceeding 5% by comparing the base index to the index for that month which two months prior to the
month is being considered for adjustment.
5. Beginning with order placement in the fourth month, index variances will be calculated in accordance
with the following formula:
where X = the index for that month which is two (2) months prior to the month being considered for adjustment.
6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.
7. Adjustments under this clause will be applied to the contractor's bid price(s) for Item II. "PAPER" in the
"SCHEDULE OF PRICES" and will be effective on the first day of any month for which prices are to be
adjusted.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be
assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be
supplemented by an individual "Print Order" for each job placed with the contractor. The print order, when
issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

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PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's
facility or to require other evidence of technical, production, managerial, financial, and similar abilities to
perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award
may be required to provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as
indicated in these specifications will be reviewed by Government representatives with the contractor's
representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the
option of the Government, the post award conference may be held via teleconference.
Person(s) that the contractor deems necessary for the successful implementation of the contract must be in
attendance.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract August 1, 2026 through July 31, 2027, plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order
shall be "issued" upon notification by the Government for purposes of the contract when it is electronically
transmitted or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in
accordance with the clause entitled "Ordering".
The quantities of items specified herein are estimates only and are not purchased hereby. Except as may be
otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in
orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an equitable price
adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set
forth which are required to be purchased by the Government activity identified SECTION 2.-SPECIFICATIONS.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed
by the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.

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If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to
the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept
an order providing for the accelerated shipment/delivery, the Government may procure this requirement from
another source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple
destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this
contract.
The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not
been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of
the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer,
(GPO). If such orders are placed by the agency, and no Modification is received from GPO, the contractor is to
notify GPO immediately. Failure to do so may result in nonpayment.
RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver all material
furnished by the Government or digital deliverables, together with one printed sample of each job to the address
under "DISTRIBUTION." These materials must be packaged, properly labeled, and delivered separate from the
job. The contractor must be able to produce a signed receipt for these materials at any time during the term of the
contract.
RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery, and postal statements for
mailing, as suitable. These receipts must include the GPO jacket, program, and print order numbers; total quantity
shipped and/or delivered, number of cartons, and quantity per carton; date delivery made; and signature of the
Government agent accepting delivery. The original copy of these receipts or other acceptable proof must
accompany the contractor's billing for payment.
NOTE: Number of pieces listed on the postal receipts MUST match the number of recipients in the supplied
distribution lists, with an accounting for undeliverables, etc.
PAYMENT: Immediately upon completion of each order, the contractor shall submit an itemized statement of
billing to the ordering agency for verification, approval, and signature. The contractor must email their invoice
along with all supporting documentation to the agency contact as specified on the print order.
After agency verification and approval, the contractor must submit the approved, signed billing invoice to the
U.S. Government Publishing Office.
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of receiving payment. Instructions for using this
method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process, refer to the General Information of the Office of Finance web page located
at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Contractor's billing invoice must be itemized in accordance with the items in "SECTION 4. SCHEDULE OF
PRICES"

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of self- and separate-covered publications requiring
such operations as electronic prepress, printing, binding, packing, mailing, and distribution.
TITLE: Army Pamphlets and Books
FREQUENCY OF ORDERS: Approximately 350 orders per year. (Approximately 10 or more print orders
may be placed in the same week and up to approximately five print orders may be placed on the same workday
requiring the same schedule.)
QUANTITY: Approximately 10 to 4,000 copies per order.
NUMBER OF PAGES: Approximately 16 to 1,000 pages per order -- plus cover, when ordered.
Approximately 50% of print orders will be Looseleaf with estimated page counts of 400 to 1,000.
Balance of print orders placed for Side-Stitched books with estimated page counts of 24 to 398.
Approximately 10% of all orders for FORMAT C will require fold-ins, ranging from approximately
1 to 50, fold-ins. Fold-ins will be ordered up to 25-1/2" in length which includes an 8-1/2 x 11" blank apron.
TRIM SIZE: Various trim sizes will be ordered and paid for in their respective "FORMAT" classification
as follows:
FORMAT A: Any trim size up to and including 5-3/4 x 4" or a maximum unit size of 23 square inches.
(Approximately 5% of all orders.)
FORMAT B: Any trim size over 5-3/4 x 4" up to 6-1/2 x 11" or a maximum unit size of 72 square inches.
(Approximately 5% of all orders.)
FORMAT C: Any trim size over 6-1/2 x 11" up to and including 8-1/2 x 11" or a maximum unit size of
94 square inches. (Approximately 90% of all orders.)
GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:
PDF file created on Macintosh (OS X or higher) or Windows (8 or higher).
Storage Media: CD-ROM (Files may also be transmitted via FTP, Internet, or E-Mail.)
Software: Adobe Acrobat. (Current or near current versions will be utilized.)
All platform system and software upgrades (for specified applications) which may occur during the term
of the contract must be supported by the contractor.
Fonts: All fonts will be embedded. An occasional order may require specified fonts to be supplied by the
contractor.
The contractor is cautioned that furnished fonts are the property of the Government and/or its
originator. All furnished fonts are to be eliminated from the contractor's archive immediately after
completion of the order.
In addition, electronic media for distribution will be furnished.
One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications.
Identification markings such as register marks, commercial identification marks of any kind, etc., except
GPO imprint, form number, and revision date, carried in electronic files, must not print on finished product.

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CONTRACTOR TO FURNISH: All materials and operations, other than those listed under
"GOVERNMENT TO FURNISH," necessary to produce the products in accordance with these specifications.
The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on
instructions and protocol must be provided at time of award. The contractor must provide necessary security for
the FTP, which at a minimum must have a unique user ID and password.
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check
(preflight) of the furnished media and publishing files to assure correct output of the required production
image. Any errors, media damage, or data corruption that might interfere with proper file image processing must
be reported to the GPO Printing Specialist (contact information to be provided upon award). The contractor shall
create or alter any necessary trapping, set proper screen angles and screen frequency, and define file output
selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned
quality level.
Unless otherwise specified, all halftones are to be 133-line screen or finer.
When required by the Government, the contractor shall make minor revisions to the electronic files. It
is anticipated that the Government will make all major revisions.
Occasionally a sample from a previous printing containing line art, halftones and text matter will need to
be scanned as camera copy.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
Upon completion of each order, the contractor must furnish final Adobe Acrobat Portable Document
Format (PDF) files (digital deliverables) with the furnished material. The digital deliverables must be
an exact representation of the final printed product and shall be returned on a CD. The Government will
not accept, as digital deliverables, PostScript files or any proprietary file formats other than those supplied,
unless specified by the Government.
PROOFS: The Print Order will indicate whether a "Press Quality" PDF soft proof is required.
If no Proofs required on the Print Order: Contractor will still be responsible for final output that is in
conformance with the PDF/JPEG (visuals/copy) as provided. The contractor will be responsible for reporting
immediately to the GPO if there is any discrepancy within the content of the digital file versus the output for print.
When proofs are required on the Print Order: Contractor to submit one "Press Quality" PDF soft proof (for
content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product.
PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color
match. Email proofs on or before the date and individual(s) indicated on the Print Order.
If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised
proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing;
such operations must be accomplished within the original production schedule allotted in the specifications.
The contractor is cautioned that proofs must be made from the final digital files (used for this printing) that are to
be delivered to the Government.
Author's Alterations and Revised Proofs: Authors Alterations (refer to page 17 (item 16) of GPO Contract
Terms 310.2) and revised proofs may be required. These author's alterations and revised proofs will only be paid
for when errors are caused by the Government, and the Government deems it necessary to require additional
author's alterations and revised proofs.
The contractor must not print prior to receipt of "OK to Print" by e-mail.
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or
listed for the corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated
September 2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf
All paper used in each copy must be of a uniform shade.

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Text and Fold-ins: Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. Covers:
Colored Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code KI0.
PRINTING: Print head-to-head or head-to-foot, as indicated by the print order, in black ink only.
MARGINS: Margins will be as indicated on the print order, unless otherwise specified.
Bleed pages scattered throughout. When indicated, bleeds such as rules or thumb indexes may be required on
cover and text pages.
Registration is critical. When indicated, "WARNING" pages will bleed on three sides.
BINDING: Various binding styles will be ordered.
Orders up to and including 396 pages (including cover pages and fold-ins): Side-wire stitch in two places on
the left binding edge or along the top edge, as indicated.
Wire stitches must not be thicker than 20-gauge wire and may be staggered to avoid bulking; however, they must
be located between the drilled holes and confined to the 3" space nearest top and bottom edges of publication for
satisfactory use with automated mailing equipment.
Orders over 396 pages: Loose-leaf - Trim four sides. Shrink-film wrap each unit.
Fold-ins will require parallel folding. The identification number in the lower right corner must be visible
after folding. Insert throughout, or gather as specified, and bind with text as specified on the print order. All
fold-ins will print with an apron.
NOTE: Occasionally, a cover leaf will collate at the back of a publication, as specified.
DRILLING: The majority of orders will require drilling. Specific drilling requirements will be indicated on
the print order. Common formats include:
Drill two round holes, centered on the binding edge, 1/4" in diameter, 2-1/2" center-to-center, 3/8" from center of
holes to the left binding edge.
Drill three round holes, centered on the binding edge, 3/8" in diameter, spaced 4-1/4" center-to-center, 3/8" from
center of holes to the left binding edge.
Drill five round holes, centered on the binding edge. Three holes will be 7/16" in diameter, 3-1/2" center-
to-center, two holes will be 3/8" in diameter, 8-1/2" center-to-center. Center of all holes to be 3/8" from left
binding edge.
BULK DELIVERIES: Pack in shipping containers. Each shipping container must not exceed 40 pounds when
fully packed. All materials used in packing for distribution must be suitable for safe transportation to destination.
Shrink wrap per specifications when indicated on issued print orders.
Products must not be mixed within bundles, shipping containers, or pallets.
PALLETIZING: Contractor will be required to furnish pallets for bulk shipments in shipping containers
when the containers fill two layers or more on the pallet. Except for size, pallets must conform with
Federal Specifications NN-P-71c, dated September 10, 1973, and any amendments thereto, as follows:
Bulk shipments to the U.S. Army Publications and Distribution Center in St. Louis, MO must be palletized
with the voids to the outside dimensions of the pallet. A minimum of a 3/4" void must be on the outside
dimension of the pallet.
Type III (4-way (partial), flush, assembled, nonreversible). Size: L 40" x W 48". Full entry must be on the
40" dimension. Group II (medium density wood) or Group III (high density wood), at contractor's option.
Fasten with straps over edge protectors when the containers fill more than one layer on the pallet. Pallets shall be
suitably packed so as to insure acceptance and safe delivery by common carriers to the point of delivery.
Maximum height (including pallet) 47".
All containers on pallets must be secured to prevent containers from shifting when pallets are hoisted to a
high shelving area.

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Packing List: Each shipment (except envelopes/packages that are mailed) shall contain a packing list showing the
following data:
(1) Name and address of consignor.
(2) Name and address of consignee.
(3) Requisition, program, print order, and GPO jacket numbers.
(4) Bill of lading number (if any); and,
(5) Description of the material shipped, including:
(a) Publication number and title, if applicable, and date.
(b) Quantity per container and total quantity.
(c) Total number of containers; and,
(d) Total number of pallets.
Each packing list must be sealed in a waterproof envelope, secured to the outside of the container on the upper left
front of the pallet, and in the case of truckload shipments, be placed near the tailgate of the trailer.
MAILED SHIIPMENTS: Most print orders will require distribution to multiple addresses within the continental
U.S. Anticipate up to ten (10) locations.
Insert single or multiple copies (up to 200 leaves) into kraft envelopes.
Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped
in shipping bundles (maximum gross weight 14 pounds).
Quantities over 12 pounds, up to 24 pounds, must be wrapped in shipping bundles or packed in small shipping
containers (maximum gross weight 27 pounds).
Quantities over 24 pounds, up to 36 pounds, must be packed in shipping containers (maximum gross weight 40
pounds).
LABELING AND MARKING:
Bulk Delivery - Reproduce shipping container label from furnished repro, fill in appropriate blanks, and attach to
shipping containers. On some orders, the contractor may be required to print labels on a color of paper other than
white or with a color of ink other than black, as indicated on the individual print order.
Mailed Shipments - Create and affix a recipient address label to the back of each unit of mail packaged in kraft
envelopes, cushioned shipping bags, shipping bundles, and shipping containers. At contractor's option, addresses
may be imaged directly onto the kraft envelopes, cushioned shipping bags, bundles, and containers.
NOTE: Shipping container labels for Joint Publications must contain the appropriate service's rider requisition
number and publications number (i.e., Air Force publications shall have a "TO" number such as TO 35Al2-
1C581, Marine Corps shall have a "TM" number, etc.). When required, these numbers will be furnished with
the print order.
DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in
accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from
the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO
certifying that copies were selected as directed. The random copies constitute a part of the total quantity
ordered, and no additional charge will be allowed.
BOOKS FORMS
Quantity Ordered Number of Sublots Quantity Ordered Number of Sublots
500 - 3,200 50 12,000 - 35,000 125
3,201 - 10,000 80 35,000 and over 200
10,001 - 35,000 125
These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678),
downloaded by the contractor from www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards,

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printed on blue paper, and affixed to each affected container. The container and its contents shall be
recorded separately on all shipping documents and sent to: U.S. Army Publications Center, St. Louis, MO
63114.
A copy of the Print Order and a signed Government-furnished certificate of selection must be included.
A copy of the Government-furnished certificate must accompany the voucher sent to U.S. Government
Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may
result in delay in processing the voucher.
QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label),
the contractor may be required to submit quality assurance random copies to test for compliance against the
specifications. The print order will indicate the number required, if any. When ordered, the contractor
must divide the entire order into equal sublots and select a copy from a different general area of each
sublot. The contractor will be required to execute a statement furnished by GPO certifying that copies
were selected as directed. Copies will be paid for at the running rate offered in the contractor's bid and their cost
will not be a consideration for award.
Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are
to be mailed at the same time as the first scheduled shipment. A copy of the print order must be included.
A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order
numbers must be furnished with billing as evidence of mailing.
DISTRIBUTION:
Bulk Deliveries - require shipment via traceable means, f.o.b. destination to one address in St. Louis, MO.
Deliveries to the U.S. Army Publications and Distribution Center in St. Louis, MO must be a single complete
shipment for each individual print order, delivered on Government workdays between the hours of 8:00 a.m. and
2:00 p.m. (local time). More than one shipment for the same order will be reported as a "SHORT" shipment.
Mailed Shipments - When indicated on 2511, mail/ship balance of each order via traceable means, f.o.b.
contractor's city via traceable means. Reimbursable small package carrier and/or reimbursable freight.
Contractor will be responsible for selection of carrier and shall ship by the most reasonable and economic method
to ensure prompt delivery and safe arrival at all destinations. Contractor will be reimbursed for shipping costs by
submitting applicable shipping receipts with billing invoice for payment. Charges included on contractor's billing
invoice shall be the actual cost which the contractor paid for shipping service. All shipments must be made by
traceable means with inside delivery to room number(s) specified. A signed receipt is required.
A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a
single destination are to be sent by reimbursable parcel post or small parcel carrier, whichever method is most
economical to the Government unless otherwise instructed. However, shipments to APO, FPO, and post office
addresses, regardless of total weight of shipment, must be made by reimbursable U.S. Postal Service.
Within 10 workdays of the completion of each order, contractor must send the following: a copy of
billing invoice; all furnished material (including electronic media); one copy of the GPO Form 2511 (print
order); one copy of the assembly sheet; (NOTE: These materials must be packaged and returned separately from
the entire job, via Registered Mail, or any other traceable means. The contractor must be able to produce a
separate receipt for these materials at any time during the contract term.)
All expenses incidental to picking up and returning materials and furnishing sample copies must be borne by the
contractor.
LOST SHIPMENTS: When required by the Government, contractor must provide receipts for proof of
deliveries/shipments. Any lost shipments will be replaced by the contractor at no additional cost to
the Government. When orders are shipped by the U.S. Postal Service, the contractor will be relieved of any
additional shipping responsibility after surrender of the shipment to the USPS. The contractor must be able to
produce a separate, signed receipt for these materials.