IFB# 27-F0002 JANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL

Location:	Alaska
Posted:	Jun 2, 2026
Due:	Jun 16, 2026
Agency:	Fairbanks North Star Borough School District
Type of Government:	State & Local
Category:	S - Utilities and Training Services V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

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F AIRBANKSNORTHSTARB OROUGHSCHOOLD ISTRICT

520 Fifth Ave. Fairbanks, AK 99701 (907) 452-2000 (907) 451-4465 [fax]

INVITATION FOR BIDS

( IFB)

Service Contract

Solicitation No: IFB 27-F0002

Greetings:

You are invited to submit your bids for:

J ANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL

B ids must be received at the School District Purchasing Office prior to: June 16, 2026 at 4:30 p.m. Alaska Daylight

T ime where they will be opened in public and read aloud.

A pre-bid conference will be held at the Purchasing Office on June 9, 2026 at 3:00 p.m. Alaska Daylight Time.

Location: Watershed Charter School, 4975 Decathlon Ave Fairbanks, AK 99709

Method of Award: Aggregate

This solicitation consists of the sections listed in the below table of contents which will be part of any resulting

contract.

SECTION I - INSTRUCTIONS TO BIDDERS

SECTION II – SERVICE CONTRACT

EXHIBIT “A” – Statement of Work

EXHIBIT “B” – General Provisions – Service Contracts

1 6

EXHIBIT “C” – Pricing & Payment Schedule

2 7

EXHIBIT “D” – Offer & Amendment Acknowledgement

Attachments:

Attachment 1 - Facility Diagram

A ttachment 2 - 2026-2027 School Calendar

A ttachment 3 - Offeror References

B ids shall be submitted on the Pricing and Payment Schedule provided in Exhibit “C”. The Pricing and Payment

S chedule will be completed in accordance with the instructions provided herein and signed by an officer authorized

to bind the company.

S incerely,

M ariah Schumacher

P urchasing Agent

SECTION I - INSTRUCTIONS TO BIDDERS

T ABLE OF CONTENTS

C lause

1 . A UTHORITY

2 . PURPOSE

3. SOLICITATION REVIEW

4. I NTERPRETATION OR REPRESENTATIONS

5 . BID FORMS

6 . PRE-BID CONFERENCE

7 . SUBMITTING BIDS

8. R ECEIPT AND OPENING OF BIDS

9. L ATE BIDS

1 0. P RICES

1 1. M ULTIPLE OR ALTERNATE BIDS

1 2. W ITHDRAWAL, MODIFICATION, OR CORRECTION

13. V ENDOR TAX ID NUMBER

14. A CCEPTANCE OR REJECTION OF BIDS

15. AWARD OF CONTRACT

16. CONTRACT FUNDING

17. Q UALIFICATIONS OF OFFERORS

1 8. R ESPONSIVE BID

1 9. R ESPONSIBLE OFFEROR

2 0. A GGRIEVED BIDDERS

2 1. E VALUATION AND ACCEPTANCE

2 2. B ID PREPARATION COSTS

23. ITEM SPECIFICATIONS

2 4. N ON-DISCRIMINATION

2 5. C ONDITIONS AT SITE OF WORK

1. AUTHORITY

This solicitation is issued pursuant to Fairbanks North Star Borough School District (FNSBSD, or

“District”) Board Policy and Administrative Regulation.

2. P URPOSE

The purpose of this contract is to outsource janitorial service for Watershed Charter. Watershed Charter

School is approximately 14,000 square feet in size and consists of nine classrooms, a special education

resource room, work room, library, office, multi-purpose room, two student restrooms, and one staff

r estroom.

3 . SOLICITATION REVIEW

Offerors shall carefully review this solicitation for ambiguities. Offeror's comments concerning ambiguities

in this solicitation must be made in writing and received by the Buyer at least four (4) business days before

the due date. Such comments will allow time for an amendment to be issued, if one is required. Offerors

must send any such comments to the Buyer listed on the front of this solicitation. Offeror's protests based

upon any omissions, errors, or the content of this solicitation will be disallowed if not made known prior to

the solicitation opening.

A ny attempt to make additions, deletions, or corrections to the solicitation document(s), or change or

q ualify a material condition of the solicitation may be construed as a lack of "Good Faith" and may be

c ause for forfeiture of a bid bond and/or rejection of the bid.

INSTRUCTIONS TO BIDDERS (CONT)

4 . INTERPRETATION OR REPRESENTATIONS

These instructions outline the procedures to be followed in submission of a bid or quotation, the evaluation

of bids and quotations, and the award of a contract. The terms "solicitation", "request for quotation" (RFQ),

a nd "invitation for bids" (IFB) are used interchangeably and have the same meaning in these instructions.

T he terms "offer", "bid", and "quotation" all refer to a vendor's offer to sell at the prices specified on the bid

schedule and are used interchangeably.

The FNSB School District assumes no responsibility for any interpretation or representations made by any

of its officers or agents unless interpretations or representations are incorporated in a written amendment to

this solicitation. No oral interpretation will be made to any Offeror as to the meaning of this solicitation or

any part thereof. Every request for such interpretation shall be made in writing to the Buyer. Oral

explanations or instructions given before the award of the contract will not be binding. Every interpretation

m ade to an offeror will be in the form of an amendment to this solicitation, but it shall be the offeror's

responsibility to make inquiry as to the amendments issued. All amendments shall become part of the

c ontract and all offerors shall acknowledge receipt of the amendments. Failure to acknowledge receipt of

the amendment may be cause for rejection of bids as non-responsive.

5 . B ID FORMS

O fferors shall submit bids by completion of the Seller’s portion of the contract attached as Section II.

S pecifically, Offerors shall enter the business name, address, phone and FAX numbers, email, Alaska

b usiness license number in the basic contract header section, complete and sign the signature section of the

basic contract, and enter the bid price and signature in Exhibit “C” (Pricing and Payment Schedule) of the

b asic contract. The contract submitted must be complete, legible, and manually signed. Upon award, the

S chool District will execute its portion of the contract (bid) submitted and forward to the successful

o fferors with a School District Purchase Order as notice to proceed. The enclosed “Amendment

A cknowledgement” form will be used to acknowledge receipt of any addenda and submitted with the bid.

Unless otherwise authorized herein, emailed or “FAX” bids will not be accepted.

DOCUMENTS REQUIRED;b idders must submit the followingd ocuments with their bids:

S igned Service Contract - Section II

ii. Exhibit “C” Pricing & Payment Schedule

iii. S ample Invoice

iv. P roof of Insurance

v .

P roof of Business License

v i. References, minimum three (3), preferably from a government entity.

The following documents will be required of the SellerU PONaward,PRIOR TO PERFORMING

WORK:

v ii. Certificate of Insurance

v iii. P roof of background checks, for each applicable employee. Upon award, and prior to performing

work, the seller shall ensure, all individuals assigned to provide services under this contract have

completed and passed a background check in accordance with the district’s process for contracted service

providers, and the names of the individuals will be provided to the school’s principal.

6 . PRE-BID CONFERENCE

Pre-bid conferences are held to give bidders an opportunity to address deficiencies, defective specifications,

a nd other concerns contained in the bid document. The purpose is to question unclear aspects of the

s olicitation documents, seek clarity regarding contractual obligations, and identify and resolve issues that

h ave the potential to cause delays or generate an award protest based on defective or ambiguous

s pecifications. Unless defective specifications are brought to the FNSB School District's attention at the

pre-bid conference, or as stated in the "Solicitation Review" clause, above, the terms of this solicitation

INSTRUCTIONS TO BIDDERS (CONT)

s hall be deemed agreeable, and protests or appeals of award based on alleged defective specifications will

not be favorably considered.

7. SUBMITTING BIDS

O nlyS EALEDbids may be submitted. B ids may befaxed, mailed, or hand delivered. Bids must be received

prior to the opening date and time.

a . F ax: Bids may be transmitted by facsimile machine (FAX 907-451-4465). The school district bears no

responsibility for garbled, unreadable, or other failure of the FAX system. The School District will

a ccept no responsibility for accidental premature disclosure of prices of quotations submitted by FAX.

T he School District will take reasonable precautions to prevent premature price disclosures of FAX

transmissions.

M ailed or delivered bids must be submitted in a sealed package, marked and addressed as outlined below.

P ackages with bid numbers written on the outside will not be opened until the scheduled date and

time.

-------------------------------------------------------------------------------------------------------------

| Bidder's Name & Return Address

X XXXXXXXXXXXXXXXXXXXXX

F NSB School District

Purchasing Department

1300 Minnie Street

Fairbanks, Alaska 99701-2809

Bid No: (insert the bid number on your envelope)

| Opening Date: (insert the opening date on your envelope)

- ------------------------------------------------------------------------------------------------------------

b. B idders are encouraged to mail return bids at least five (5) working days prior to bid opening.

B ids mailed less than five (5) working days before opening should be sent via Postal Express,

DHL Courier Express, or similar service. This is a suggestion only to minimize late bids received

and does not negate the aforementioned disposition of late bids.

c .

T he FNSB School District Purchasing Department is located at 520 Fifth Ave. (3rd Floor, Suite C),

Fairbanks, Alaska, 99701; and is open for business from 8:00 a.m. to 12:00 noon and 1:00 p.m. to

4:30 p.m., Monday through Friday. Acceptance of Special Delivery mail is not available Saturday,

Sunday or holidays. The ultimate responsibility for the delivery of the bid document lies with the

bidder. The FNSB School District shall make no concession regarding postal service or any other

form of conveyance of the bid document even when timely delivery of the bid fails through no

fault of the bidder.

e .

N either the Fairbanks North Star Borough School District nor its officers or employees shall be

responsible for the premature opening or failure to open a bid that is not properly addressed and

identified. Bidders may contact the Purchasing Dept. to confirm receipt of submissions.

8 . R ECEIPT AND OPENING OF BIDS

a .

Bids received prior to the advertised hour of opening will be kept secure. The School District

representative whose duty it is to open them will determine when the specified time has arrived,

a nd no bid received thereafter will be considered.

b . At the time and place of the bid opening, the School District’s representative will cause the bids to

b e opened and publicly read aloud. Bidders and other persons properly interested may be present,

INSTRUCTIONS TO BIDDERS (CONT)

e ither in person or in representative. For public bid openings, an abstract of unevaluated bids

received will be available upon request until the official Notice of Award is issued.

9 . L ATE BIDS

B ids received after the exact date and time specified for opening shall not be considered, and shall be held

u nopened by the FNSB School District until after the award of the contract. The FNSB School District

reserves the right, at its discretion, to consider bids which have been delayed or mishandled by the FNSB

S chool District.

10. P RICES

a .

The offeror shall state prices in the units of purchase specified on the BID SCHEDULE AND

OFFER form. Prices quoted for commodities or services must be in U.S. funds and include

applicable federal duty, brokerage fees, packaging, and transportation cost to the FOB point so that

upon transfer of title the commodity can be utilized, or the services can be provided without

further cost.

b . P rices quoted must be exclusive of federal, state, and local taxes. If the offeror believes that certain

taxes are payable by the FNSB School District, the offeror may list such taxes separately, directly

below the unit price for the affected item.

c .

T he School District shall receive the benefit of any general reduction in Seller's price prior to

delivery and in no event shall the School District be charged higher prices than the Seller's similar

customers who take delivery in substantially the same amounts and substantially similar

c ircumstances.

d . U nless otherwise specified herein, the vendor shall hold prices bid good and firm for a period of

60 days to allow for bid evaluation.

11. M ULTIPLE OR ALTERNATE BIDS

Multiple or alternate bids will not be considered unless specifically requested.

1 2. W ITHDRAWAL, MODIFICATION, OR CORRECTION

B ids may be modified, corrected, or withdrawn on written, FAX, or emailed requests if received prior to the

time set for bid opening. Bids may not be modified, corrected or withdrawn verbally. The offeror bears the

s ame responsibility for delivery of bid modifications, corrections or withdrawals as for the original

d ocument. All modifications, corrections, or requests for withdrawals must be clearly marked as such. The

original bid, as modified by such written communication will be considered as the offer. No offeror will be

permitted to withdraw their bid after the time set for opening bids.

Any attempt to make additions, deletions, corrections, or withdrawals after the bid opening may be

construed as a lack of "Good Faith" and may be cause for forfeiture of a bid bond and/or rejection of the

bid.

13. V ENDOR TAX ID NUMBER

If goods or services procured through this solicitation must be included on a Miscellaneous Tax Statement,

as described in the Internal Revenue Code, a valid tax identification number must be provided to the FNSB

School District before payment will be made.

1 4. ACCEPTANCE OR REJECTION OF BIDS

T he FNSB School District may cancel the solicitation if such cancellation is in the best interest of

the FNSB School District.

b. A bid may be rejected when (1) the bid is not signed, (2) the offeror has failed to perform under

some other contract with the FNSB School District, (3) the offeror fails to supply bid or

p erformance bonds, plans, specifications, samples, descriptive literature, etc., when such item is

called for in this solicitation, (4) the bid fails to include acknowledgment of all amendments

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

IFB# 27-F0002 JANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL

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