IFB# 27-F0002 JANITORIAL SERVICES FOR WATERSHED CHARTER SCHOOL

INSTRUCTIONS TO BIDDERS (CONT)
4. INTERPRETATION OR REPRESENTATIONS
These instructions outline the procedures to be followed in submission of a bid or quotation, the evaluation
of bids and quotations, and the award of a contract. The terms "solicitation", "request for quotation" (RFQ),
and "invitation for bids" (IFB) are used interchangeably and have the same meaning in these instructions.
The terms "offer", "bid", and "quotation" all refer to a vendor's offer to sell at the prices specified on the bid
schedule and are used interchangeably.
The FNSB School District assumes no responsibility for any interpretation or representations made by any
of its officers or agents unless interpretations or representations are incorporated in a written amendment to
this solicitation. No oral interpretation will be made to any Offeror as to the meaning of this solicitation or
any part thereof. Every request for such interpretation shall be made in writing to the Buyer. Oral
explanations or instructions given before the award of the contract will not be binding. Every interpretation
made to an offeror will be in the form of an amendment to this solicitation, but it shall be the offeror's
responsibility to make inquiry as to the amendments issued. All amendments shall become part of the
contract and all offerors shall acknowledge receipt of the amendments. Failure to acknowledge receipt of
the amendment may be cause for rejection of bids as non-responsive.
5. BID FORMS
Offerors shall submit bids by completion of the Seller's portion of the contract attached as Section II.
Specifically, Offerors shall enter the business name, address, phone and FAX numbers, email, Alaska
business license number in the basic contract header section, complete and sign the signature section of the
basic contract, and enter the bid price and signature in Exhibit "C" (Pricing and Payment Schedule) of the
basic contract. The contract submitted must be complete, legible, and manually signed. Upon award, the
School District will execute its portion of the contract (bid) submitted and forward to the successful
offerors with a School District Purchase Order as notice to proceed. The enclosed "Amendment
Acknowledgement" form will be used to acknowledge receipt of any addenda and submitted with the bid.
Unless otherwise authorized herein, emailed or "FAX" bids will not be accepted.
DOCUMENTS REQUIRED ; bidders must submit the following documents with their bids:
i. Signed Service Contract - Section II
ii. Exhibit "C" Pricing & Payment Schedule
iii. Sample Invoice
iv. Proof of Insurance
v. Proof of Business License
vi. References, minimum three (3), preferably from a government entity.
The following documents will be required of the Seller UPON award, PRIOR TO PERFORMING
WORK :
vii. Certificate of Insurance
viii. Proof of background checks, for each applicable employee. Upon award, and prior to performing
work, the seller shall ensure, all individuals assigned to provide services under this contract have
completed and passed a background check in accordance with the district's process for contracted service
providers, and the names of the individuals will be provided to the school's principal .
6. PRE-BID CONFERENCE
Pre-bid conferences are held to give bidders an opportunity to address deficiencies, defective specifications,
and other concerns contained in the bid document. The purpose is to question unclear aspects of the
solicitation documents, seek clarity regarding contractual obligations, and identify and resolve issues that
have the potential to cause delays or generate an award protest based on defective or ambiguous
specifications. Unless defective specifications are brought to the FNSB School District's attention at the
pre-bid conference, or as stated in the "Solicitation Review" clause, above, the terms of this solicitation

INSTRUCTIONS TO BIDDERS (CONT)
shall be deemed agreeable, and protests or appeals of award based on alleged defective specifications will
not be favorably considered.
7. SUBMITTING BIDS
Only SEALED bids may be submitted. Bids may be faxed, mailed, or hand delivered. Bids must be received
prior to the opening date and time.
a. Fax: Bids may be transmitted by facsimile machine (FAX 907-451-4465). The school district bears no
responsibility for garbled, unreadable, or other failure of the FAX system. The School District will
accept no responsibility for accidental premature disclosure of prices of quotations submitted by FAX.
The School District will take reasonable precautions to prevent premature price disclosures of FAX
transmissions.
Mailed or delivered bids must be submitted in a sealed package, marked and addressed as outlined below.
Packages with bid numbers written on the outside will not be opened until the scheduled date and
time.
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| Bidder's Name & Return Address
XXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXX
FNSB School District
Purchasing Department
1300 Minnie Street
Fairbanks, Alaska 99701-2809
Bid No: (insert the bid number on your envelope)
| Opening Date: (insert the opening date on your envelope)
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b. Bidders are encouraged to mail return bids at least five (5) working days prior to bid opening.
Bids mailed less than five (5) working days before opening should be sent via Postal Express,
DHL Courier Express, or similar service. This is a suggestion only to minimize late bids received
and does not negate the aforementioned disposition of late bids.
c. The FNSB School District Purchasing Department is located at 520 Fifth Ave. (3 rd Floor, Suite C),
Fairbanks, Alaska, 99701; and is open for business from 8:00 a.m. to 12:00 noon and 1:00 p.m. to
4:30 p.m., Monday through Friday. Acceptance of Special Delivery mail is not available Saturday,
Sunday or holidays. The ultimate responsibility for the delivery of the bid document lies with the
bidder. The FNSB School District shall make no concession regarding postal service or any other
form of conveyance of the bid document even when timely delivery of the bid fails through no
fault of the bidder.
e. Neither the Fairbanks North Star Borough School District nor its officers or employees shall be
responsible for the premature opening or failure to open a bid that is not properly addressed and
identified. Bidders may contact the Purchasing Dept. to confirm receipt of submissions.
8. RECEIPT AND OPENING OF BIDS
a. Bids received prior to the advertised hour of opening will be kept secure. The School District
representative whose duty it is to open them will determine when the specified time has arrived,
and no bid received thereafter will be considered.
b. At the time and place of the bid opening, the School District's representative will cause the bids to
be opened and publicly read aloud. Bidders and other persons properly interested may be present,

INSTRUCTIONS TO BIDDERS (CONT)
either in person or in representative. For public bid openings, an abstract of unevaluated bids
received will be available upon request until the official Notice of Award is issued.
9. LATE BIDS
Bids received after the exact date and time specified for opening shall not be considered, and shall be held
unopened by the FNSB School District until after the award of the contract. The FNSB School District
reserves the right, at its discretion, to consider bids which have been delayed or mishandled by the FNSB
School District.
10. PRICES
a. The offeror shall state prices in the units of purchase specified on the BID SCHEDULE AND
OFFER form. Prices quoted for commodities or services must be in U.S. funds and include
applicable federal duty, brokerage fees, packaging, and transportation cost to the FOB point so that
upon transfer of title the commodity can be utilized, or the services can be provided without
further cost.
b. Prices quoted must be exclusive of federal, state, and local taxes. If the offeror believes that certain
taxes are payable by the FNSB School District, the offeror may list such taxes separately, directly
below the unit price for the affected item.
c. The School District shall receive the benefit of any general reduction in Seller's price prior to
delivery and in no event shall the School District be charged higher prices than the Seller's similar
customers who take delivery in substantially the same amounts and substantially similar
circumstances.
d. Unless otherwise specified herein, the vendor shall hold prices bid good and firm for a period of
60 days to allow for bid evaluation.
11. MULTIPLE OR ALTERNATE BIDS
Multiple or alternate bids will not be considered unless specifically requested.
12. WITHDRAWAL, MODIFICATION, OR CORRECTION
Bids may be modified, corrected, or withdrawn on written, FAX, or emailed requests if received prior to the
time set for bid opening. Bids may not be modified, corrected or withdrawn verbally. The offeror bears the
same responsibility for delivery of bid modifications, corrections or withdrawals as for the original
document. All modifications, corrections, or requests for withdrawals must be clearly marked as such. The
original bid, as modified by such written communication will be considered as the offer. No offeror will be
permitted to withdraw their bid after the time set for opening bids.
Any attempt to make additions, deletions, corrections, or withdrawals after the bid opening may be
construed as a lack of "Good Faith" and may be cause for forfeiture of a bid bond and/or rejection of the
bid.
13. VENDOR TAX ID NUMBER
If goods or services procured through this solicitation must be included on a Miscellaneous Tax Statement,
as described in the Internal Revenue Code, a valid tax identification number must be provided to the FNSB
School District before payment will be made.
14. ACCEPTANCE OR REJECTION OF BIDS
a. The FNSB School District may cancel the solicitation if such cancellation is in the best interest of
the FNSB School District.
b. A bid may be rejected when (1) the bid is not signed, (2) the offeror has failed to perform under
some other contract with the FNSB School District, (3) the offeror fails to supply bid or
performance bonds, plans, specifications, samples, descriptive literature, etc., when such item is
called for in this solicitation, (4) the bid fails to include acknowledgment of all amendments

INSTRUCTIONS TO BIDDERS (CONT)
issued, (5) the bid contains an alteration or erasure which is not initialed by the signer, (6) the
offeror adds, changes, or qualifies a material term or condition of the solicitation.
c. The FNSB School District has the authority to waive any and all minor deviations or irregularities
on any or all bids.
d. The School District reserves the right to reject all offers and procure the specified supplies or
services from contracts let by other government agencies.
15. AWARD OF CONTRACT
a. The resulting contract will be awarded to the responsible offeror submitting the low, responsive
bid complying with the requirements of this invitation, provided their bid is reasonable and it is in
the best interest of the FNSB School District to accept it. The FNSB School District, however,
reserves the right to reject any and all bids and to waive any minor informality or irregularity in
bids received whenever such rejection or waiver is in the FNSB School District's best interest.
b. The FNSB School District reserves the right to reject the bid of an offeror who has previously
failed to perform properly or complete on time contracts of a similar nature; to reject the bid of an
offeror who is not, in the opinion of the FNSB School District, in a position or qualified to
perform the contract; and any or all bids when such rejection is in the best interest of the FNSB
School District.
c. The School District reserves the right to reject any or all bids, to waive deviations from the
specifications and to waive informalities in the bids received whenever such rejection or waiver is
considered to be in the best interest of the School District.
d. The School District reserves the right to accept or reject any or all items of any bid, where such
acceptance or rejection is appropriate and does not affect the basic bid.
e. Method of Award: Award will be made on an aggregate basis to the bidder submitting the lowest
total bid price. To be awarded the contract, the apparent low bidder must, in the opinion of the
District, be determined to be both responsive-having met the material requirements of the
solicitation-and responsible, possessing the demonstrated ability, resources, and reliability to
perform the contract in accordance with its terms and conditions .
f. Issue of a Notice of Award, or Notice of Intent to Award (NIA), where applicable, shall constitute
acceptance of the Bidder's offer including all the terms and conditions specified in the solicitation.
Public notice of award will be made through posting the Notice and tabulation of bids/quotations
to the School district "Bid Board" located outside the Purchasing Dept. in the Administrative
Center.
g. Award is contingent upon available funding. Successful offerors are hereby notified not to
proceed until an authorized School District Purchase Order ("PO") is issued; the PO shall act as a
notice to proceed to the successful offeror.
16. CONTRACT FUNDING
Award in part or in whole is contingent upon available funding. In the event adequate funds are not
appropriated and allocated by the School Board or otherwise secured, the School District reserves the right
to cancel the award at no penalty.
17. QUALIFICATIONS OF OFFERORS
At the option of the FNSB School District, and prior to Contract Award, an offeror may be requested to
submit a detailed statement of their qualifications, including their previous experience in performing similar
or comparable contracts, their business and technical organization, their financial resources and their
equipment and plant available to be used in performing the contemplated contract. The FNSB School
District shall have the right to take such steps as it deems necessary to determine the ability of the offeror to
perform their obligations under the Contract and the offeror shall furnish the FNSB School District all such
information and data for this purpose as may be requested. The right is reserved to reject any bid where an

INSTRUCTIONS TO BIDDERS (CONT)
investigation of the available evidence or information does not satisfy the FNSB School District the offeror
is qualified to carry out properly the terms of the Contract.
18. RESPONSIVE BID
A responsive bid is one that conforms in all material respects to the solicitation. The FNSB School District
reserves the right to waive technicalities or minor informalities in determining an offeror's responsiveness.
19. RESPONSIBLE OFFEROR
A person who has the capability in all respects to perform fully the contract requirements, and the tenacity,
perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure
good faith performance.
20. AGGRIEVED OFFERORS
Protests of contract awards not requiring School Board action must be submitted no later than close of
business five (5) calendar days after the posting of the bid results at the Purchasing Office. The protest must
include the name of the person submitting the protest, the name of the offeror represented by that person,
the specific bid which is being protested, a detailed explanation of the reasons for the protest and the form
of relief requested. The aggrieved offeror must serve all other offerors with the notice of the protest in order
to afford them the opportunity to rebut. Failure to give written notice of the protest as provided herein
constitutes a waiver by the aggrieved offeror's right of any objection to the award.
21. EVALUATION AND ACCEPTANCE
Unless otherwise specified, bids submitted in accordance with the terms specified herein shall be evaluated
based on the price offered.
To provide time for evaluation of offers received and approval of proposed awards, all bids submitted shall
remain valid for a period of 60 days. Any extension of this acceptance period shall be requested by the
District in writing.
22. BID PREPARATION COSTS
The FNSB School District is not liable for any costs incurred by the offeror in bid preparation.
23. ITEM SPECIFICATIONS
The attached Scope of Work may indicate specific services and/or products to be provided for this project.
These specifications and scope reflect items that have been purchased/installed in the past, are of known
quality, and are acceptable to the School District. The District retains the sole right to determine whether a
product or service will meet their needs.
24. NON-DISCRIMINATION
Offerors agree that if awarded a contract under this invitation they shall comply with the applicable
provisions of the Federal Civil Rights Act of 1964 and all amendments thereto, the Equal Employment
Opportunity Act and all amendments thereto, the Fairbanks North Star Borough School Board Policy, and
all regulations issued thereunder by the Federal and State governments. If the contractor fails to comply
with such acts and regulations, the School District shall have the right to immediately terminate this
contract.
25. CONDITIONS AT SITE OF WORK
Offerors must visit the premises to ascertain pertinent conditions (readily determined by inspection and
inquiry), such as the area, location, accessibility and general character of the premises. Execution of the
Contract by the Offeror shall in no way relieve him of any obligation under it due to their failure to receive
or examine any form of legal instrument or to visit the premises and acquaint himself with the conditions
there existing and the School District will be justified in rejecting any claim based on the facts regarding
which he should have been on notice as a result thereof.

SECTION II - SERVICE CONTRACT
27-F0002
TABLE OF CONTENTS
SERVICE CONTRACT
Parties to Contract
Basic Contract
1 SUPERSEDING EFFECT 8
2 SCOPE OF WORK 9
3 PERIOD OF PERFORMANCE 9
4 CONSIDERATION AND PAYMENT 9
5 INSPECTION AND ACCEPTANCE 9
6 DOCUMENT INCORPORATED BY REFERENCE 9
7 ORDER OF PRECEDENCE 9
8 NOTICES AND CORRESPONDENCE 9
Signatures
Section II - Service Contract
Exhibit "C" - Pricing & Payment Schedule
BETWEEN Fairbanks North Star Borough School District
A Political Subdivision of the State of Alaska
Having a place of business at
520 Fifth Ave
Fairbanks, AK 99701
Hereinafter referred to as "Buyer"
AND
a Corporation having a place of business at
(State)
(Phone)
(FAX)
(Alaska Business License Number)
hereinafter referred to as "Seller"
WITNESSETH THAT:
IN CONSIDERATION OF the promises and mutual covenants and agreements herein contained, the parties hereto
agree as follows:
1 SUPERSEDING EFFECT
This contract supersedes all prior oral or written agreements, if any, between the parties and constitutes the
entire agreement between the parties with respect to the work to be performed under this Contract.

2 SCOPE OF WORK
Watershed Charter School is approximately 14,000 square feet in size and consists of nine classrooms, a
special education resource room, work room, library, office, multi-purpose room, two student restrooms,
and one staff restroom
The Seller shall furnish all the services and materials necessary to perform the work associated with
Janitorial Services for Watershed Charter School as set forth in Exhibit "A" entitled "Statement of Work
27-F0002, hereinafter referred to as the "SOW."
3 PERIOD OF PERFORMANCE
a. Work to be accomplished under this Contract shall be for the 2026/2027 School Year, beginning
08/01/26 (or upon execution of contract), and ending 05/31/27.
b. Specific times and periods of performance, if any, and completion dates for each Contract line
item are set forth in the SOW.
c. The FNSBSD reserves the option to renew this contract upon written agreement of both parties for
up to three (3) additional one (1) year periods beginning 08/01/27 .
4 CONSIDERATION AND PAYMENT
Unless otherwise specified, payment will be made in accordance with Exhibit "C".
5 INSPECTION AND ACCEPTANCE
All work performed under this Contract shall be inspected and accepted in accordance with the provisions
of the SOW.
6 DOCUMENT INCORPORATED BY REFERENCE
The following documents are hereby incorporated by reference:
a Exhibit "A" entitled "Statement of Work No. 27-F0002
b Exhibit "B" entitled "General Provisions - Service Contracts"
c Exhibit "C" entitled "Pricing and Payment Schedule"
7 ORDER OF PRECEDENCE
The following order of precedence shall govern in the event of a conflict between documents of this
Contract:
a Articles 1 through 8 hereof.
b Exhibit "A" entitled "Statement of Work No. 27-F00002
c Exhibit "B" entitled "General Provisions - Service Contracts"
d Exhibit "C" entitled "Pricing & Payment Schedule"
8 NOTICES AND CORRESPONDENCE
All notices and correspondence shall be sent by either party to the other party, in all matters dealing with
this Contract, to the following addresses:

a To the Buyer: FNSB School District
1300 Minnie Street
Fairbanks, AK 99701
Attention: Purchasing Department
Email: purchasing@k12northstar.org
CC: Watershed Charter School Principal
b To the Seller:
Attention:
Email: ______________________________
Or any other address provided prior written notice is given to the other party.
IN WITNESS WHEREOF and upon signature of both parties, the parties hereto have executed this Contract;
Attest: FNSB School District
Signature
Buyer
Date
Attest:
(Bidder's typed or printed name)
Signature
(Individual authorized to bind firm)
Title
Date
(Date Signed)