Behavioral Health Services for Courts

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ROCKDALE COUNTY FINANCE DEPARTMENT
PROCUREMENT OFFICE
958 Milstead Avenue
CONYERS, GA 30012
770-278-7557
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RFP No.26-19
INTRODUCTION:
Rockdale County is requesting Competitive Sealed Proposals for Behavioral Health Services for Courts
Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be typed or
printed in ink.
Rockdale County provides equal opportunity for all businesses and does not discriminate against any person or
business because of race, color, religion, sex, national origin, handicap, or veterans' status. This policy ensures all
segments of the business community have access to supplying the goods and services needed by Rockdale
County.
PURCHASING CONTACT FOR THIS REQUEST:
All questions concerning this RFP and all questions arising subsequent to award are to be addressed to the
Purchasing Division via email to Adrienne Brown, at adrienne.m.brown@rockdalecountyga.gov.
Rockdale County Finance Department
Purchasing Division
Attn: Adrienne Brown
958 Milstead Avenue
Conyers, GA 30012
Phone: (770) 278-7557
E-mail: adrienne.m.brown@rockdalecountyga.gov
To maintain a "level playing field", and to assure that all proposers receive the same information, proposers are
requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so
could result in disqualification of the proposer.
PROPOSAL COPIES FOR EVALUATION:
Proposal:
One (1) USB Flash Drive and One (1) Hard Copy in Adobe PDF format will be required for review purposes. Flash
Drives that are blank or have incorrect information on them will not be acceptable and may be justification for
disqualification. Check your Flash Drive(s) to ensure that they have the appropriate material on it before submitting.
CONTRACT TERM:
The Contract Term will be one (1) year, with option to renew two (2) additional one-year terms, unless
cancelled in writing 30 days before the end of current term.
DUE DATE:
Sealed proposals will be received at the Rockdale County Finance Department, Procurement Division, 958
Milstead Avenue, Conyers, GA 30012 no later than 2:00 P.M., local time, Thursday, October 29, 2026.
Proposals received after this time will not be accepted.
QUESTIONS AND CLARIFICATIONS:
All questions and requests for clarifications concerning this RFP must be submitted to the Purchasing Division via
email to Adrienne.m.brown@rockdalecountyga.gov no later than 2:00 p.m., local time, on Thursday, October 22,
2026. It shall be the proposer's responsibility to seek clarification as early as possible prior to the due date and
time. Written responses from the County to the questions it receives will be in an addendum and posted to the
County's website at www.rockdalecountyga.gov, under Bid Opportunities. Questions or requests for clarifications
received after this deadline will not receive a response.
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RFP No.26-19
ADDENDA:
Answers to questions submitted that materially change the conditions and specifications of this RFP will be issued
in an addendum and posted to the County's website at www.rockdalecountyga.gov Bid Opportunities. Any
discussions or documents will be considered non-binding unless incorporated and issued in an addendum.
It is the proposer's responsibility to check the Rockdale County website at
www.rockdalecountyga.gov, Bid Opportunities for any addenda that may be issued, prior to submitting
a proposal for this RFP.
LOCAL VENDOR PREFERENCE POLICY
The Rockdale County Board of Commissioners adopted a Local Vendor Preference Policy on March 26, 2013.
The policy will apply to all qualified Invitations to Bids and Request for Proposals after May 1, 2013. The Local
Vendor Preference Policy allows Rockdale County vendors to get an extra 5 points on the evaluation criteria
scoring for Request for Proposal. The Policy will give the local bidder the opportunity to match the price of a
non-local vendor's bid price if they are low and within 5% of the low bidder's price on Invitation to Bids. A copy
of the Policy may be downloaded from the County website at www.rockdalecountyga.gov Bid Opportunities.
The Local Vendor Preference Policy will apply to this RFP.
EQUAL BUSINESS OPPORTUNITY POLICY:
This RFP qualifies for Rockdale County Government EBO program. For questions regarding the EBO program,
please contact Adrienne Brown at Adrienne.m.brown@rockdalecountyga.gov or 770-278-7557.
QUALIFICATIONS OF OFFERORS:
Proposers must have a current business license from their home-based jurisdiction and provide a copy of that
license with the submittal of their proposal response.
Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to
Rockdale County will not be accepted.
Any contractor submitting a Proposal must complete the Contractor's Qualification Statement
and Questionnaire if provided in this package.
In evaluating Proposals, the County may seek additional information from any contractor concerning such
contractor's proposal or its qualifications to construct the Project.
Proposers are to submit at least three (3) references from projects with similar experience using the materials and
process in this RFP.
DEBRIEFINGS:
In lieu of Post-Award debriefings, Rockdale County will provide the final evaluation Score Sheet. The Score
Sheet will include the scores for all firms who responded and will typically be provided with a PDF file and e-
mailed.
FINANCIAL STABILITY
The Offeror will provide financial information that would allow proposal evaluators to ascertain the financial stability
of the firm.
* If a public company, the Offeror will provide their most recent audited financial report.
* If a private company, the Offeror will provide a copy of their most recent internal financial statement,
and/or a letter from their financial institution, on the financial institution's letterhead, stating the
Offeror is in good standing with that financial institution.
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RFP No.26-19
SELECTION PROCESS:
The Rockdale County Procurement Office and Evaluation Committee makes a recommendation for award. The
Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a
company different than the company recommended by the Procurement Office and/or Evaluation Committee.
This is a past performance/quality/price trade-off source selection in which competing offeror's past and present
performance history and product quality will be evaluated on a basis approximately equal to price. Award will be
made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the
factors listed below. Rockdale County Board of Commissioners may reject any or all proposals and waive any
technicalities or informalities if such action is in the county's interest.
Rockdale County may evaluate proposals and award a contract without discussions with offerors. Therefore, the
offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. The County
reserves the right to conduct discussions if the County later determines them to be necessary.
Proposers will be evaluated based on the following criteria and may be called in for an interview.
The County intends to award the contract to the responsible and responsive contractor whose proposal is
determined in writing to be the most advantageous to the County taking into consideration all of the evaluation
criteria.
EVALUATION CRITERIA:
Offerors will be evaluated based on the following criteria and may be called in for an interview.
Respondents will have their submissions evaluated and scored. Submissions will be evaluated to assess
the respondent's ability to provide anticipated services for Rockdale County. Rockdale County shall be the
sole judge of the quality and the applicability of all statements of qualifications. Approach, scope, overall
quality, local facilities, terms, and other pertinent considerations will be taken into account in determining
acceptability.
Selection Committee shall evaluate and rank the statements of qualifications based on the following
criteria:
* Relevant Work Experience and References (25%)
* Staff Experience and Qualifications (20%)
* Brief History and Year Established (10%)
* Current Practice Models and Activities Utilized (20%)
* Pricing (25%)
INTERVIEWS
Interviews may be scheduled. Interviews will be informal and will provide respondents with an
opportunity to answer any questions the selection team may have on a submission.
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RFP No.26-19
INSURANCE:
Before starting any work, the successful contractor must furnish to Rockdale County certificate(s) of insurance
from companies doing business in Georgia. The Company shall maintain in full force and effect the following
insurance during the term of the Agreement:
Coverages: Limits of Liability:
Professional Liability/General Liability $1,000,000.00
All insurance shall be provided by an insurer(s) acceptable to the County and shall provide for thirty (30) days prior
notice of cancellation to the County. Upon contract award, Contractor shall deliver to the County a certificate or
policy of insurance evidencing Contractor's compliance with this paragraph. Contractor shall abide by all terms and
conditions of the insurance and shall do nothing to impair or invalidate the coverage.
Rockdale, GA shall be named as Additional Insured under any General Liability, Business Auto and Umbrella
Policies using ISO Additional Insured Endorsement forms CG 2010 or its equivalent. Coverage shall apply as
Primary and non-contributory with Waiver of Subrogation in favor of Rockdale County, Georgia.
The insurance carrier must have a minimum rating of A or higher as determined by the rating firm A.M. Best.
Certificates must contain policy number, policy limits, and policy expiration date of all policies. The Request for
Proposals (RFP) number and project name must be inserted in the Description of Operations section of the
certificate.
Certificates are to be issued to:
Rockdale County, Georgia
981 Milstead Avenue
Conyers, GA 30012
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RFP No.26-19
AWARD OF CONTRACT
The Rockdale County Procurement Office and Evaluation Committee makes a recommendation for award. The
Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a
company different than the company recommended by the Procurement Office and/or Evaluation Committee.
Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or whatever the
County deems to be in its best interest.
OPEN RECORDS
The contents of the proposals will not be made public until after an award and contract has been executed.
ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
Vendors submitting a Qualification package in response to this RFP must complete the Contractor Affidavit
under O.C.G.A. 13-10-91(b)(1) which is provided with the RFP package to verify compliance with the Illegal
Immigration Reform and Enforcement Act of 2011.
A. The form must be signed by an authorized officer of the contractor or their authorized agent.
B. The form must be notarized.
C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged
to complete physical performance of services under the final contract executed between the County and
the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to
the County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-
subcontractor. Format for this affidavit can be provided to the contractor if necessary.
PIGGYBACKING
Rockdale County encourages and agrees to the successful bidder extending the pricing, terms and conditions
of this solicitation or resultant contract to other governmental entities at the discretion of the successful bidder.
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RFP No.26-19
GENERAL INFORMATION
No proposals received after said time or at any place other than the time and place as stated in the notice shall be
considered. No responsibility shall attach to Rockdale County for the premature opening of a proposal not properly
addressed and identified.
WITHDRAWAL OF PROPOSAL:
A proposer may withdraw his proposal before the proposal due date, without prejudice to the proposer, by submitting a
written request of withdrawal to the Rockdale County Procurement Office.
REJECTION OF PROPOSAL:
Rockdale County may reject any and all proposals and must reject a proposal of any party who has been delinquent or
unfaithful in any formal contract with Rockdale County. Also, the right is reserved to waive any irregularities or
informalities in any proposal in the proposing procedure. Rockdale County shall be the sole judge as to which proposal is
best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for
performing the work, and experience in similar operations of the various proposers.
STATEMENT OF EXPERIENCE AND QUALIFICATIONS:
The proposer may be required, upon request, to prove to the satisfaction of Rockdale County that he/she has the skill,
experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and
within the required time. If the available evidence of competency of any proposer is not satisfactory, the proposal of such
proposer may be rejected. The successful proposer is required to comply with and abide by all applicable federal and
state laws in effect at the time the contract is awarded.
NON-COLLUSION AFFIDAVIT:
By submitting a proposal, the proposer represents and warrants that such proposal is genuine and not sham or collusive
or made in the interest or in behalf of any person not therein named, that the proposer has not directly or indirectly
induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from
proposing and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over
any other proposer.
INTEREST OF:
By submitting a proposal, the proposer represents and warrants that a Commissioner, Administrator, employee, nor any
other person employed by Rockdale County has, in any manner, an interest, directly or indirectly, in the proposal or in the
contract which may be made under it, or in any expected profits to arise there from.
DOCUMENTS DEEMED PART OF THE CONTRACT:
The notice, invitation to proposers, general conditions, and instructions for proposers, special conditions, specifications,
proposal, and addenda, if any, will be deemed part of the contract.
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RFP No.26-19
STANDARD INSTRUCTIONS
1. The instructions contained herein shall be construed as a part of any proposal invitation and/or specifications
issued by Rockdale County and must be followed by each proposer.
2. The written specifications contained in this proposal shall not be changed or superseded except by written
addendum from Rockdale County. Failure to comply with the written specifications for this proposal may result in
disqualification by Rockdale County.
3. All goods and materials shall be F.O.B. Destination Conyers, Georgia and no freight or postage charges will be
paid by Rockdale County unless such charges are included in the proposal price.
4. The following number, RFP No. 26-19, must be written clearly on the outside of USB Flash Drive proposal
envelope in order to avoid prior opening in error.
5. All USB Flash Drive proposals must be received and in-hand at proposal due date and time. Each proposer
assumes the responsibility for having his/her proposal received at the designated time and place of proposal due
date. USB Flash Drive Proposals received after the stated time and date may be subject to rejection without
consideration, regardless of postmark. Rockdale County accepts no responsibility for mail delivery.
6. Unless otherwise stated, all proposals submitted shall be valid and may not be withdrawn for a period of 120 days
from the due date.
7. The Proposal Form submitted on the USB Flash Drive must be the first page and include the name of the
business, mailing address, the name, title and signature of the person submitting the proposal.
8. Rockdale County reserves the right to accept a proposal that is not the lowest price if, in the County's judgment,
such proposal is in the best interest of the County and the public. The County reserves the right to reject any and
all proposals.
9. Telephone, Emailed or Facsimile proposals will not be accepted.
10. No sales tax will be charged on any orders except for contracts that include construction materials being
purchased through a third party.
i. Federal I.D. #58-6000882
ii. Sales Tax Exempt #308750008
11. If applicable, completed questionnaires must be signed manually. Rockdale County reserves the right to accept
or reject any proposal on the basis of incomplete or inaccurate answers to the questionnaire.
12. If applicable, warranty information shall be provided.
13. Proposers shall state delivery time after receiving order.
14. Proposers shall identify any subcontractors and include an explanation of the service or product that they may
provide.
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RFP No.26-19
SCOPE OF SERVICES
Request for Proposal:
The purpose for this Request for Proposal (RFP) is to identify and secure entities that have the capacity and experience to
deliver Behavior Health Services including but not limited to substance abuse treatment and/or mental health services for
court-involved consumers.
Eligible Bidders:
Bidding individuals and organizations may be public or private, for profit or not-for profit and/or community-based
organizations and individuals properly organized in accordance with State & Federal laws. Applying entity must possess a
professional license or certification in accordance with State & Federal laws to be able to provide behavioral health services.
SCOPE OF WORK:
See attached sample Contract for Scope of Work and Terms and Conditions.
Please note, this contract is a sample, and Rockdale County reserves the right to
make changes.
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RFP No.26-19
PROPOSAL FORM
Instructions: Complete all THREE parts of this bid form.
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR BID
PART I: Adjunct Services:
Indicate any adjunct services offered that are included in group or individual cost:
Service Price Service Price
Drug Treatment: Group Counseling: Treatment Attendance at Court Session (2
Months for DUI)
Individual/Family Counseling Treatment Attendance at Court Session (4
Months for Drug)
Health Screening: Nurse Assessment Treatment Attendance at Court Session (4
Months for Resource)
Resource Court/Jail Services Treatment Attendance at Court Staffing (2
Months for DUI)
Family Education Services (Quarterly) (Drug Treatment Attendance at Court Staffing (4
Court) Months for Drug)
Clinical Assessment/LSCMI/ASI Treatment Attendance at Court Staffing (4
Months for Resource)
Resource Court LSCMI Treatment Attendance at Court Staffing (2
Months)
Group Counseling Treatment Attendance at Court Session (2
Months)
Mental Health Evaluation/Intake Additional Costs - Staff Meetings to be done
by Zoom/Virtual Meetings
Case Management (Resource Court)
PART II: Addenda Acknowledgements (if applicable)
Each vendor is responsible for determining that all addenda issued by the Rockdale County Finance
Department - Purchasing Division have been received before submitting a bid.
Addenda Date Vendor Received Initials
"1"
"2"
"3"
"4"
"5"
"6"
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