Bid Fd04 Janitorial Services

Location:	Pennsylvania
Posted:	Aug 11, 2026
Due:	Aug 25, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	6100066453
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

08/11/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100066453

Solicitation/Project Title:

BID FD04 Janitorial Services

Description:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources,
Bureau of Forestry, Forbes State Forest requires janitorial services for the cleaning of the
District Office located at 1291 Route 30, Laughlintown, PA 15655, Westmoreland County.

Department Information
Department/Agency:	Department of Conservation and Natural Resources	Delivery Location:	Forbes Forestry District Office 1291 Route 30 Laughlintown Pa 15655 Westmoreland County
County:	Westmoreland	Duration:	The contract shall commence upon execution of the purchase order or October 1, 2026, whichever is later, and terminate September 30, 2027.

Contact Information
First Name:	Jenna	Last Name:	English
Phone Number: (XXX-XXX-XXXX)	717-787-3278	Email:	Jenenglish@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	08/11/26
Solicitation Due Date:	08/25/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	08/25/26	Solicitation Opening Time:	10:01 AM
Opening Location:
No. of Addendums:	0

Amended Date:	08/11/26

Related Solicitation Files

Original Files

	01. Terms and Conditions.pdf
	02. Statement of Work.pdf
	03. Attachment A - Facility Overview.pdf
	04. Worker Protection and Investment Form.docx

Attachment Preview

STATEMENT OF WORK

Janitorial Services

Forbes Forest District Office

Department of Conservation and Natural Resources

Bureau of Forestry

Forbes State Forest FD04

Westmoreland County

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources,

Bureau of Forestry, Forbes State Forest requires janitorial services for the cleaning of the

District Office located at 1291 Route 30, Laughlintown, PA 15655, Westmoreland County.

Bidders should only complete and return the required documents listed in Section VIII. BID

AWARD in this Statement of Work (SOW). Bidders should NOT attach any vendor quotes,

Terms and Conditions, or documents other than those requested in Section VIII. BID

AWARD. Bid submissions may be negated if additional attachments are submitted with the

bid response. The Commonwealth's Terms and Conditions are the only terms accepted for

this procurement.

Questions regarding the technical aspects of this bid should be directed to Doug Langford at

(724)238-1200 or dlangford@pa.gov. Questions regarding the bidding or contracting

procedures should be directed to Jenna English at (717)787-3278 or Jenenglish@pa.gov.

II. CONTRACT TASKS:

The Forbes State Forest District Office consists of an office including two floors. The lower

floor office space consists of 1 conference room, 1 basement and 1 restroom. The upper

floor office space consists of a foyer, reception desk, copy room, lunchroom, conference

room, 2 cubicles, and 8 private offices. The total office space is approximately 6,000 sq. ft.

See Attachment A – Facility Overview for more information.

The Commonwealth will provide vacuum cleaners, paper towels, toilet tissue, plastic

disposal bags, can liners, soap for the restrooms, light bulbs and fluorescent lamps. Also

included will be all required janitorial supplies including but not limited to; detergents,

deodorizers, brooms, mops, pails, and dust cloths. Gloves will not be provided. It will be the

contractor's responsibility to advise the department when supplies are being depleted and

need to be reordered. Contractor must submit request for cleaning supplies/materials to be

furnished by the department at least thirty (30) days in advance.

Contractor will be responsible for ensuring that the designated doors are locked, and all

lights are turned off prior to leaving the premises.

All work must be done on Fridays after 4:00 p.m., or on Saturdays or Sundays, as to not

interfere with normal business operations.

If cleaning days need to be changed, either Kimberly D. Keller or Edward Callahan will need

to be contacted for approval in advance.

If a scheduled cleaning day is missed due to a holiday or inclement weather, it must be

made up during that same week.

All cleanings will be subject to inspection by the District Forester or representative.

The Commonwealth will provide facilities on the premises for storage of all equipment and

supplies used in conjunction with this contract.

The following tasks shall be completed in performance of the Contract:

A. Weekly Cleanings (Once a week):

Clean and disinfect the Office District as follows:

1. Empty all trash cans, remove trash to designated area.

2. Wash interior of trash cans, if necessary.

3. Vacuum all carpeted areas, including the conference rooms.

4. All tile floors are to be swept and mopped.

5. Sweep all floor mats.

6. Mop all chair mats.

7. Clean all countertops.

8. All basins and commode bowls are to be cleaned to remove stains, clean under

the sides.

9. Refill all toilet tissue, towel dispensers, and soap dispensers, as needed.

10. Windex bathroom mirrors.

11. Dust surface tops (desks, tables, windowsills, file cabinets, counters, etc.).

12. Sweep and damp mop steps.

13. Clean exterior of stove and refrigerator.

14. Clean exterior and interior of microwave.

15. Wipe kitchen chairs and table.

16. All cleaning equipment is to be stored neatly in the designated locations.

B. Semi-Annual Cleanings (twice a year – June and December):

In addition to the weekly cleaning requirements, which must continue and be billed as

weekly cleaning, the following tasks are to be completed semi-annually:

1. Clean all glass doors on bookcases.

2. Remove cobwebs on walls, corners, and ceilings.

3. Window coverings are to be vacuumed or dusted.

4. All windows are to be washed, inside and outside.

5. Clean carpet underneath baseboard heaters.

6. Dust tops of doors, door frames, and window frames.

7. Sweep exterior porches and remove cobwebs.

8. Clean exterior and interior of all light fixtures. This includes light fixtures inside and

outside of the building.

9. Wipe all baseboard heaters down with a damp cloth.

C. Annual Cleanings (once a year – July):

In addition to the weekly cleaning requirements, which must continue and be billed as

weekly cleaning, the following tasks are to be completed annually:

1. Clean all exterior and interior doors.

2. Wash exterior of kitchen cabinets.

3. Wipe walls and be sure ceilings have no cobwebs.

4. Wipe all screens.

III. CONTRACTOR QUALIFICATIONS:

A. This Invitation for Bid (IFB) is reserved for the Small Business Procurement Initiative as

designated in Executive Order 211-09 dated November 21, 2011. Only Self-Certified

Small Businesses which have been certified by the Department of General Services prior

to the bid opening date and time may submit a response to this IFB.

Your self-certification from the Department of General Services must be submitted along

with your IFB response. Failure to produce a valid Self-Certified Small Business

Certificate, that must be dated prior to opening date of this IFB, shall render your

submission non-responsive

For more information on the Department of General Services Small Business Self

Certification process, please visit: www.smallbusiness.pa.gov.

B. Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21,

2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker

has a safe and healthy work environment and the protections afforded them through

labor laws. To that end, contractors and grantees of the Commonwealth must certify that

they are in compliance with all applicable Pennsylvania state labor and workforce safety

laws. Such certification shall be made through the Worker Protection and Investment

Certification Form (BOP-2201) and submitted with the bid, proposal or quote. Failure to

submit a completed Worker Protection and Investment Certification Form may render

your submission as non-responsive.

IV. CONTRACTOR REFERENCES:

After bid opening, and prior to awarding of the contract, the Department has the right to

request references (names, addresses and telephone numbers) of similar work performed in

the previous two (2) years as proof of qualifications to perform the work involved in this

contract.

Similar work is defined as prior janitorial services experience in cleaning a building with

several offices, kitchens, restrooms, etc. as outlined in this contract.

References are an optional tool available to the Department to help determine bidder

capabilities. If any of these references are requested and a bidder cannot supply the

necessary documentation and proof of compliance, the Department reserves the right to

reject the bidder. The decision to both request references or reject bidders based on

inadequate reference will be made solely at the discretion of the Department.

V. INSURANCE:

The Contractor is required to have insurance in place during the term of the Contract and

any renewals or extensions thereof, the following types of insurance, issued by companies

acceptable to the Commonwealth and authorized to conduct such business under the laws

of the Commonwealth of Pennsylvania:

A. Worker's Compensation Insurance for all the Contractor's employees and those of

any subcontractor engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the

Commonwealth, the Contractor, and any and all subcontractors from claims for

damages for personal injury (including bodily injury), sickness or disease,

accidental death and damage to property including the loss of use resulting

from any property damage, which may arise from the activities performed under

the Contract or the failure to perform under the Contract, whether such

performance or nonperformance be by the Contractor, by any subcontractor, or

by anyone directly or indirectly employed by either. The minimum amounts of

coverage shall be $250,000 per person and $1,000,000 per occurrence for

bodily injury, including death, and $250,000 per person and $1,000,000 per

occurrence for property damage. Such policies shall be occurrence rather than

claims-made policies and shall not contain any endorsements or any other form

designated to limit and restrict any action by the Commonwealth, as an

additional insured, against the insurance coverage regarding work performed

for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance

renewal date during the term of the Contract, the Contractor shall provide the

Commonwealth with current certificates of insurance. These certificates or policies

shall name the Commonwealth as an additional insured and shall contain a provision

that the coverage's afforded under the policies will not be cancelled or changed until

at least thirty (30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the

Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be

deemed a waiver of the Contractor's obligation to obtain and furnish certificates. The

Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to the Procurement Contact to:

Jenenglish@pa.gov.

VI. CONTRACT TERM:

The contract shall commence upon execution of the purchase order or October 1, 2026,

whichever is later, and terminate September 30, 2027.

Further, the parties may agree to renew this contract up to Four (4) additional, consecutive

annual terms, with the final termination date of September 30, 2031, upon the same terms

and conditions set forth in the contract. The Department, based on past performance, may

negotiate an increase in the unit price(s) by a rate not to exceed 5%.

The Department will reach out to the Contractor no later than May 31, prior to the termination

date to begin renewal discussions.

Once the renewal terms are mutually decided, the Contractor must provide written

notification of the intent to renew, including the requested price increase, if desired, to the

Department no later than June 30, prior to the termination date. The renewal notice must be

mailed or emailed to:

Mail:

Forbes State Forest

Attn: Kimberly Keller

P.O. Box 519

Laughlintown, PA 15655

Email: FD04@pa.gov

VII. PERFORMANCE ISSUES:

1. If a cleaning is missed, the contractor will not be paid for that cleaning.

2. If cleaning does not meet the requirements outlined herein, the contractor will be

contacted to take immediate corrective actions (within 24 hours) that resolve all

outstanding cleaning concerns.

3. If a cleaning correction is required, the vendor will not be compensated for that return

trip.

4. If the Contractor is unable or does not resolve any outstanding cleaning concerns

within 24 hours, the contractor will not be paid for that respective cleaning.

5. Five (5) unsatisfactory cleanings that require corrective action between the

semiannual cleanings are unacceptable. A mandatory performance meeting will be

held with the prime contractor and all appropriate subcontractors to address

performance concerns, discuss corrective actions, and outline potential

repercussions.

VIII. BID AWARD:

Bidder must complete and return the following with the bid response:

1. The electronic Invitation for Bid to be found at: www.pasupplierportal.state.pa.us.

2. A valid copy of Bidder’s Self-Certification Form from the Department of General

Services and The Small Business Procurement Initiative. Failure to produce a valid

Self-Certified Small Business Certificate shall render Bidder’s submission non-

responsive.

3. A properly executed Worker Protection and Investment Certification Form.

Bid will be awarded based on lowest total sum. In the event of a discrepancy between the

unit price and extension of figures, the unit price will prevail.

It shall be understood and agreed that any quantities listed in the Contract are estimated

only and may be increased or decreased in accordance with the actual requirements of the

Commonwealth and that the Commonwealth in accepting any bid or portion thereof,

contracts only and agrees to purchase only the materials and services in such quantities as

represent the actual requirements of the Commonwealth. The Commonwealth reserves the

right to purchase materials and services covered under the Contract through a separate

competitive procurement procedures, whenever Commonwealth deems it to be in its best

interest.

The Contractor shall be paid at the unit price bid for actual work performed.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Bid Fd04 Janitorial Services

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See also