7840620000 Maintenance Scm Chester
| Location: | Pennsylvania |
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| Posted: | Aug 11, 2026 |
| Due: | Aug 25, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100066478 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
08/11/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100066478 |
Solicitation/Project Title: |
7840620000, Maintenance, SCM Chester | ||||
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Description: |
The purpose of this Invitation for Bid (IFB) is to procure a Contractor to perform routine maintenance of Stormwater Control Measures (SCM’s) in Chester County in District 6-0 for the Pennsylvania Department of Transportation (hereinafter referred to as PennDOT).
See attached Specifications / Statement of Work. |
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Department Information |
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Department/Agency: |
Department of Transportation |
Delivery Location: |
Penndot District 6 0 7000 Geerdes Blvd King Of Prussia 19406 1525 |
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County: |
Montgomery |
Duration: |
This is a 13-month contract with three (3) one (1) one-year renewals. |
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Contact Information |
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First Name: |
Larry |
Last Name: |
Ballard |
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Phone Number: (XXX-XXX-XXXX) |
610-205-6864 |
Email: |
laballard@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
08/11/26 | ||
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Solicitation Due Date: |
08/25/26 |
Solicitation Due Time: |
11:00 AM |
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Solicitation Opening Date: |
08/25/26 |
Solicitation Opening Time: |
11:05 AM |
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Opening Location: |
Penndot District 6 0 7000 Geerdes Blvd King Of Prussia 19406 1525 | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
08/11/26 |
Attachment Preview
Stormwater Control Measure (SCM) Maintenance
in Chester County
STATEMENT OF WORK
SPECIAL PROVISIONS
1. Governing Specifications
2. Service Requirements
3. Purchase Order Validity Period
4. Option to Renew
5. Option to Extend
6. Estimated Quantities
7. Subcontracting
8. Contract Representative
9. Equipment and Operator Requirements
10. Equipment List
11. Work Zone Traffic Control Requirements (WZTC)
12. Work Requirements and Procedures
a. Schedule
b. Holidays
c. Work Performance
d. Work Crew Readiness
e. Compliance Notifications
f. Disposal Site Requirements
g. Active Construction Zones and Beautification Areas
h. Property Damage
13. Pre-Service Meeting
14. PennDOT Roadside Contract Administration
15. Global Positioning System Equipment Requirements
16. Invoice and Billing Instructions
17. Spill Plan and Spill Kit
18. Strategic Environmental Management Program
19. Worker Protection and Investment
PAY ITEMS:
Item 1: SCM Maintenance Four (4) Person Crew
Item 2: Low Ground Pressure Mower
Item 3: SCM Maintenance Additional One (1) Crew Member
Item 4: Shadow Vehicle w/ Attenuator
Item 5: Flashing Arrow Panel-Trailer Mtd.
ATTACHMENTS:
Attachment 1, Contractor Information Form
Attachment 2, Proposed Equipment List
Attachment 3, Confirmation of Services Form (Form OS-501)
Attachment 4, Tabulation of Quantities
Attachment 5, Accessing PennDOT iPad Applications for Business Partners
Attachment 6, Acknowledgment of Stormwater Control Measure (SCM) Maintenance Responsibilities
Attachment 7, Pesticide Business License and Certified Applicator License
Attachment 8, Worker Protection and Investment Certification Form (BOP-2201)
Revised 4/02/2026
Page 1 of 14
SPECIAL PROVISIONS
1. GOVERNING SPECIFICATIONS
The purpose of this Invitation for Bid (IFB) is to procure a Contractor to perform routine maintenance of
Stormwater Control Measures (SCM’s) in Chester County in District 6-0 for the Pennsylvania Department
of Transportation (hereinafter referred to as PennDOT). These services may be requested within
PennDOT right-of-way and are to be performed in accordance with the most recent version of the
following: (these documents can be found on the PennDOT website pa.gov/PennDOT or via an internet
search by title)
• PennDOT Publication 213– Temporary Traffic Control Guidelines
• PennDOT Publication 23 – Maintenance Manual
• PennDOT Publication 888 – Stormwater Control Measure Maintenance Manual
This bid solicitation has been reserved for Small Business Contracting. Only those Bidders
certified as DGS Small Businesses through the Small Business Contracting Program may submit
a bid for these services.
Prior to the bid, all questions shall be directed to the Purchasing Agent. All questions pertaining to solicitation
#6100066478 must be made prior to Friday, August 21, 2026, at 11:00AM EST.
Bids will be publicly opened and read virtually via Microsoft Teams on Tuesday August 25, 2026, at 11:00 AM
Eastern Standard Time. Please contact Larry Ballard (laballard@pa.gov) to request a meeting invitation.
In the event there is a conflict among the documents comprising this Contract, PennDOT and the
Contractor have agreed on the following order of precedence: the Contract; the IFB; and the Contractor's
Bid in Response to the IFB.
The PennDOT Project Manager for this contract will be the District Maintenance Manager (DMM) or Designee.
2. SERVICE REQUIREMENTS
SCM Maintenance is an essential maintenance activity which contributes to motorists’ safety, drainage
effectiveness, vegetation control and roadside appearance. SCM Maintenance is to be performed per
Publication 888 or as directed by the Project Manager or designee. For the purposes of this contract,
“sediment and anti-skid material” is defined as fine sediment and anti-skid material that accumulates as a
result of water flow through drainage features. “Litter/Trash” is defined as typical roadside articles along
the highway right of way four inches and greater in size including articles from vehicles, bottles, bags, etc.
This work is the furnishing of all material, equipment, personnel, liability insurance, safety equipment
and best operational practices necessary for the efficient maintenance of PennDOT owned SCMs as
described in this Statement of Work.
Work continuously until each location is completed. Do not leave work location except when necessary, due
to the onset of inclement weather or darkness. When feasible, conduct all work operations from or beyond
the roadway shoulder.
After tree and brush removal work, all live tree species shall be treated with an oil-based herbicide “cut
stump treatment”. The Contractor shall ensure pesticides are applied in accordance with current laws
and/or amendments governing the use and application of these products within the Commonwealth of
Pennsylvania. Application of cut-stump treatments is mandatory for any cut tree or brush greater than one
(1) inch in diameter and will be considered incidental and will not be paid for separately. The Contractor
shall submit a list of products proposed for use to the Project Manager or Designee for approval prior to
application. Contractor shall include in the mix a colored dye to assist in the verification by the Project
Manager or Designee.
Revised 4/02/2026
Page 2 of 14
License and Certification Requirements: The Contractor must supply a current copy of their PA
Department of Agriculture Pesticide Application Business License and copies of the current PA Certified
Pesticide Applicator Licenses for each Applicator. The Contractor will, within three (3) business days of
notice of apparent low bidder status, submit the complete Attachment 7, Pesticide Business License and
Certified Applicator License to the PennDOT Purchasing Agent.
1. In accordance with PennDOT Publication 23 – Maintenance Manual, Chapter 13, Section 13.4:
• All vehicles involved in pesticide operations must have the BU (Business License) number displayed
(in three (3) inch high letters and numbers) on both sides of the vehicle at a readily visible
location.
• All applications must be made by either a:
o Certified Applicator
o Registered Pesticide Technician
o A non-certified employee acting with instructions and under the control of a
certified applicator physically present at the application site
The certification for the applicator must be in Right-of-Way Category 10 for Roadside applications and
Park Pest Control Category 23 for Safety Rest Area and Roadside Rest Pest Controls. Contractors in Rest
Areas with only a Category 10 license can only spray herbicides.
The services provided shall be consistent with standard operating procedures and applicable Federal,
State, Local laws, rules, and regulations for the protection of public health and the environment, including
following OSHA safety requirements.
Do not disturb any steel drums or other types of sealed containers which might contain solid, liquid, or
gaseous chemical waste, hospital waste or infectious wastes. Immediately notify the Project Manager or
Designee if any such material is discovered.
All work crews will be equipped as described below under EQUIPMENT REQUIREMENTS and PAY ITEMS.
3. PURCHASE ORDER VALIDITY PERIOD
The initial validity period will start upon execution of the Purchase Order and end December 31st, 2027.
4. OPTION TO RENEW
This purchase order may be renewed for a maximum of three (3) additional one (1) year terms, so long as
the Department provides written notice to the contractor of its intention to extend the purchase order by
letter prior to the expiration of the term agreement, or any extension thereof. No further document is
required to be executed to renew the term of the contract. Any renewal will be under the same terms,
covenants, and conditions, provided, however, that the rates under the contract may be increased up to 3%
during each renewal term.
5. OPTION TO EXTEND
The Department reserves the right to extend a purchase order for up to three (3) months upon the same
terms and conditions.
6. ESTIMATED QUANTITIES
All quantities are estimated, and the Department reserves the right to increase or decrease these
quantities based upon need. PennDOT reserves the right to award any or all of the pay items listed in the
Attachment 4, Tabulation of Quantities.
7. SUBCONTRACTING
Subcontracting is not permitted under this contract.
Revised 4/02/2026
Page 3 of 14
8. CONTRACT REPRESENTATIVE
The Contractor shall assign one of its employees to serve as the Contract Representative. The
Contractor's Contract Representative will be the Contractor’s sole contact person designated to interact
and communicate with the Department on all contract-related activities and issues. The Contractor
Representative must be available 24-hours a day, seven (7) days a week, and proficient in the English
language.
The Contractor shall provide the Department with Contractor’s Contract Representative's contact
information including name, title, cell phone number, and email address.
The Contractor's Contract Representative shall have the authority to make all contract-related decisions.
The Contractor shall notify the Department immediately, in writing, of any change involving the individual
serving in this position.
The Contractor must complete and submit Attachment 1, Contractor Information Form to the PennDOT
Purchasing Agent within 3 business days of notice of apparent low bidder status.
PennDOT reserves the right to require changes to the Contract Representative or personnel when
necessary to carry out the safe, professional and effective performance of the contract.
9. EQUIPMENT AND OPERATOR REQUIREMENTS
The Contractor shall ensure all equipment and equipment operators comply with applicable PA Motor Vehicle
laws and federal regulations. The Contractor is responsible for determining adequate staffing and equipment
needed to provide the services described in this Statement of Work. PennDOT reserves the right at any time
to request additional staffing and/or equipment if deemed necessary. An ANSI Class 2 safety vest, hard hats
and work shoes with above the ankle design must be worn by all crew members at all times in work zones.
Maintenance techniques and equipment requirements are described in Pub 888 Chapter 4.7 and shall direct
this contract work. SCM Features are different from typical roadside features therefore care must be taken
to maintain their integrity and functionality; this will be strictly enforced.
The Contractor will, within three (3) business days of notice of apparent low bidder status, submit a signed
copy of Attachment 6, Acknowledgment of Stormwater Control Measure (SCM) Maintenance Responsibilities.
10. EQUIPMENT LIST
As noted in Section 9 there are equipment restrictions for certain SCM sites. The Contractor will, within
three (3) business days of notice of apparent low bidder status, submit the completed Attachment 2,
Proposed Equipment List to the PennDOT Purchasing Agent. This equipment may be subject to inspection.
The apparent low bidder shall demonstrate to the Project Manager or Designee that the equipment
proposed for use in meeting the requirements of the contract is of sufficient type, capacity and quantity,
and that all such equipment is in good working order. Additionally, the apparent low bidder may be asked
to demonstrate that the personnel employed for providing the services required by the contract are
sufficiently trained to operate the Contractor’s proposed equipment. The Proposed Equipment List shall
also include Work Zone Traffic Control vehicles needed for compliance with traffic safety requirements as
defined in the current version of PennDOT Publication 213.
After the bid opening, the PennDOT Project Manager or designee will notify the apparent selected
Contractor regarding the time and location of the inspection/demonstration. PennDOT will provide the
Contractor written communication regarding the outcome of the equipment demonstration.
The Contractor must advise the PennDOT Project Manager or designee of the need for
equipment/personnel changes from the time their bid is submitted up to the date of receipt of notification
of award.
Revised 4/02/2026
Page 4 of 14
At the discretion of the Project Manager or designee, the apparent selected Contractor may be provided
with additional time after an initial, unsuccessful inspection/demonstration of equipment and personnel
acceptability to prepare for and satisfactorily complete a second demonstration. If the apparent selected
Contractor fails to demonstrate the acceptability of its equipment and/or personnel, the apparent selected
Contractor will be deemed nonresponsive and not responsible, and its quote will be rejected. The contract
may then be awarded to the next acceptable responsive and responsible Contractor that successfully
demonstrates the acceptability of its equipment and personnel.
All equipment listed by the Contractor on Attachment 2, Proposed Equipment List must be present at the
demonstration; incidental equipment need not be included. All equipment shall be licensed, insured, and
registered in accordance with applicable PA Motor Vehicle Codes and the Terms and Conditions of this
contract.
The Contractor name, logo if applicable and contact information must be visible on all motor vehicles used
on the contract.
11. WORK ZONE TRAFFIC CONTROL REQUIREMENTS (WZTC)
Conduct Maintenance and Protection of Traffic in accordance with the most current versions of Publication
212 (Bureau of Highway Safety & Traffic Engineering Official Traffic Control Devices) and Publication 213
(Bureau of Maintenance and Operations Temporary Traffic Control Guidelines).
Provide all traffic control setups, shadow vehicles, signage, warning lights, flags, and flashing lights
necessary to ensure the safety of the traveling public and minimize interference with the normal flow of
traffic.
The costs of Maintenance and Protection of Traffic as required by Publication 213 for performing work on
two-lane and/or two-way highways is considered incidental and will not be paid for separately.
PennDOT reserves the right to request and pay for additional WZTC (Shadow Vehicle with Attenuator, Trailer
Mounted Flashing Arrow Panel, or additional crew members) to assist with Maintenance and Protection of
Traffic. This will be requested in writing by the Project Manager or Designee; contractor shall not proceed
with work that requires additional WZTC approval until notified in writing.
12. WORK REQUIREMENTS AND PROCEDURES
a) SCHEDULE: A Notice to start will be initiated in writing by the Project Manager or designee. SCM
Maintenance operations must be completed in the time frames established. Work will be performed
Monday through Friday. Work on Saturday and Sunday, as necessary, may be performed only with
written consent of the Project Manager or Designee.
The PennDOT Project Manager or designee will give notice of work to the Contract Representative
via email, fax, phone, or in person. Upon submission of the notice of work, the Contractor will have
ten (10) Business Days to mobilize the crew and begin work, unless otherwise approved by the
PennDOT Project Manager or designee. Should the Contractor fail to mobilize and begin work
within the prescribed time, this would be considered a Contractor Work Performance Issue.
The PennDOT Project Manager or designee will assign work locations in writing. SCM locations
listed in writing must be completed within thirty (30) calendar days of receipt of the notice. If the
work cannot be completed in the 30-day timeframe, the PennDOT Project Manager or designee
shall be notified as soon as possible. Failure to do so will be considered a Contractor Work
Performance Issue.
Unless otherwise directed by the Project Manager or Designee, a work shift may begin no earlier than
sunrise and end no later than sunset, provided sufficient daylight and/or weather conditions exist to
allow for the safe completion of work activities.
The Contractor must contact the Project Manager or Designee by email each day whether they will
be working/not working, location of work, and any WZTC that is being implemented. This report is
Revised 4/02/2026
Page 5 of 14
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