Sci Fayette Resident Roofing Project

Location:	Pennsylvania
Posted:	Aug 11, 2026
Due:	Sep 17, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	6100066475
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

08/11/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100066475

Solicitation/Project Title:

SCI Fayette Resident Roofing Project

Description:

This solicitation is for the procurement of Roof Replacement for three (3) residences—Superintendent’s and two Deputy’s homes for the Department of Corrections at SCI Fayette, 50 Overlook Drive, LaBelle, PA 15450.

This procurement is restricted to DGS certified Micro Businesses.

Only Electronic Bid Responses Will Be Accepted. Registered Vendors may find solicitation on the PA Supplier Portal. All bidders are responsible for monitoring eMarketplace to view any change notices to this IFB. The change notices shall become incorporated as part of this solicitation. Interested vendors must be registered to submit a bid. To register and obtain a vendor number visit the PA Supplier Portal. Information about the registration and bidding process can be found at the Supplier Service Center.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	Sci Fayette 50 Overlook Drive Labelle Pa 15450
County:	Fayette	Duration:	The project must be completed to the DOC's satisfaction within 60 calendar days commencing on the date of the initial job conference

Contact Information
First Name:	Steven	Last Name:	Buzzard
Phone Number: (XXX-XXX-XXXX)	717-728-4064	Email:	sbuzzard@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	08/12/26
Solicitation Due Date:	09/17/26	Solicitation Due Time:	3:00 PM
Solicitation Opening Date:	09/17/26	Solicitation Opening Time:	3:01 PM
Opening Location:	1920 Technology Parkway Mechanicsburg Pa 17050
No. of Addendums:	0

Amended Date:	08/11/26

Related Solicitation Files

Original Files

	locating and responding to a solicitation.pdf
	Attachment 01 - FYT Residence Reroof Statement of Work.pdf

Attachment Preview

DEPARTMENT OF CORRECTIONS

SCI Fayette – Reroof 3 Residences

WORK STATEMENT

SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections (DOC), requires Roof

Replacement for three (3) residences—Superintendent’s and two Deputy’s homes—at SCI

Fayette, 50 Overlook Drive, LaBelle, PA 15450.

II. ISSUING OFFICER

Questions regarding the bid should be directed towards Steven Buzzard

(sbuzzard@pa.gov). All questions regarding the IFB must be submitted by email. Subject

line of the email must reference: 6100066475 SCI Fayette Resident Roofing Project.

Questions received within 48 hours prior to the bid due date and time will be answered at

the discretion of the Commonwealth. All questions received will be answered in writing,

and such responses shall be posted to eMartketplace as an addendum to the IFB. The

Issuing Office shall not be bound by any verbal information, nor shall it be bound by any

written information that is not either contained within the IFB or formally issued as an

addendum by the Issuing Office.

III. MANDATORY SITE INSPECTION

A mandatory site inspection will be held on September 3, 2026, at 2:00PM at SCI Fayette.

Prospective bidders must email Mark Weaver at markweaver@pa.gov, and Erin Hayes at

erhayes@pa.gov to confirm attendance and identify participation 5-days prior to site

inspection. The Department of Corrections requires that all attending the site inspection

receive a Security Clearance Check in advance. More information about the Pennsylvania

DOC clearance certificate process can be found through the same site.

Prospective bidders must attend mandatory site inspection to submit a bid. Prospective

bidders who submit a bid without attending the mandatory site inspection will be rejected

as non-responsive.

IV. TRADES INVOLVED

The following contractor trades will be required for this project: General Contractor or Roofing

Subcontractor capable of performing as a general contractor.

V. CERTIFIED MICRO BUSINESS

ONLY CERTIFIED MICRO BUSINESSES ARE ELIGIBLE FOR BID OR AWARD. The Department of

Corrections has designated this contract as a Micro Business Procurement (MBR) to provide

Department of General Services (DGS)-certified micro businesses the opportunity to compete

against other DGS-certified micro businesses for Commonwealth agency and DGS statewide

contracts. The micro business requirements and certification process can be found on the

following website. Certification will be provided following the self-certification process, through

the same site. A valid Micro Business Certificate will be required as part of the bid in order to be

deemed a responsive bidder. This contract will be monitored for compliance by Business

Inclusion and Supplier Development (BISD).

VI. PROJECT DESCRIPTION

The scope of the project includes, but is not limited to:

A. Removal of existing roof assemblies to expose existing plywood roof deck.

Superintendent Residence: +/-2,500 Sq Ft; Deputy Residences: +/-2,200 Sq Ft each.

Total Reroof area is +/-6,900 Sq Ft.

B. Removal of associated metal edging, flashings, fascia flashing, trim, ridge vents,

gutters, and downspouts to expose clean working surfaces.

C. Installation of new roofing assemblies including underlayment, ice and water shield,

shingle roofing, new roof edge, flashings, ridge vent if required, and sealants. 30-year

warranty for shingles shall be included.

D. A project sign is not required. No removed materials or equipment shall be reinstalled

in the work, unless so noted in these Specifications or as directed.

E. All construction trailers, equipment and materials required to be on-site shall be

located as directed by the Department.

F. It is not anticipated that hazardous materials will be encountered.

G. The contract duration shall be 60 calendar days.

VII. SPECIFICATIONS

Additional requirements are included in Attachment 03 – Specifications.

VIII. WORKING HOURS

The Contractor's available working hours shall be from 7 A.M. to 3 P.M., Monday

through Friday.

A. Work during different hours, or work on Saturdays, Sundays, State and

National Holidays or overtime work, must have the Department’s or

Institution’s written approval. Work on these days if approved shall be at no

additional cost or time to the Contract.

B. The Department's failure to approve different working hours, weekend or

holiday working hours, or overtime hours is not cause for a claim against the

Department for delay or any added costs or time to the Contract.

IX. DELIVERY, STORAGE AND HANDLING

The Contractor shall coordinate storage location with the Department.

A. The Contractor shall store all materials, equipment and bulk items prior to

installation in clean, dry, well-ventilated locations. Waterproof tarpaulin or

polyethylene sheeting must allow for air circulation under covering.

B. Gas, diesel, propane, or electrically powered lifts or cranes may be left at the

jobsite after working hours, as approved by the Department.

X. PARKING, TRAFFIC & FACILITIES

Parking shall be limited to areas approved by the Department.

A. At the Initial Job Conference, the Lead Contractor shall establish a construction

staging and traffic plan for the project which minimizes construction

interference with the Department’s operation. This plan is subject to the

Department’s review and approval.

B. All contractor activities will occur outside the Institution’s secure perimeter.

C. The Lead Contractor shall, at its cost, provide and maintain in a clean and

sanitary condition, adequate and approved sanitary facilities in accordance

with O.S.H.A. requirements. Portable chemical toilets approved by the

Pennsylvania Department of Health are acceptable. Provisions shall be made to

assure not less than one toilet facility is available.

XI. SEQUENCE OF CONSTRUCTION AND MILESTONES

A. GENERAL REQUIREMENTS

1. Before beginning work, the Contractors shall prepare a schedule approved by the

Department. The work must be carried out in accordance with this schedule. The

Contractors shall perform the work with minimal interference with the

Department’s operations. Contractors shall track submissions, ordering dates, and

delivery of materials in the Project Schedule.

2. The Contractor is cautioned that all critical materials and equipment shall be

ordered as quickly as possible, so that lead time will not delay the progress or

completion of the project.

B. CRITICAL ITEMS TO BE NOTED AS MILESTONES

The Contractors shall include the following critical items as Milestones:

1. Establishment of electric and data connections; placement of

contractor staging areas.

2. Submittal for approval of roof and drainage systems.

3. Ordering of materials.

4. Full roof replacement.

C. CONSTRUCTION PROGRAM

1. Contractors shall coordinate with the Department any scheduling requirements

for the location and timing of the various work activities. All work performed

under this Project shall be done in a manner that will not disrupt normal activities

in and around the facility.

2. Contractors shall coordinate and schedule inspections as required by the

provisions of the Building Permit issued by Pennsylvania Department of Labor and

Industry (L&I). The L&I Inspector’s availability shall not constitute a delay to the

progress of the project and shall be considered when scheduling and completing

the work of this project.

3. Contractors shall not compromise the safety of any individuals while performing

any of their work, but shall take all necessary precautions to maintain safety

during the progress of the work including, but not limited to, fall protection,

shoring, bracing, barricades, signage, safety tape and rails, fencing, etc.

4. Contractors are advised that the schedule may require multiple crews to work

concurrently on the building. Multiple areas may be worked concurrently, and

contractors are required to supervise, staff and equip the job accordingly.

XII. TEMPORARY UTILITIES

A. Temporary utilities, including water and electric power, will be provided by DOC.

B. The Contractor shall provide UL listed, NFPA approved fire extinguishers, ten (10) lb.

minimum, at the construction site during operations, suitable for all types of fires in

accordance with OSHA.

C. The Contractor shall have all needed equipment and material to complete planned

work at the site, prior to shutting down any system. Contractors are to follow all

requirements and submit a “Utility Interruption Request” form to the Department.

D. The Contractor shall provide hoisting facilities for its own work. All hoisting facilities

must comply with the safety regulations of the Department of Labor and Industry.

XIII. CONTRACTOR REQUIREMENTS

A. The Contractor agrees to comply with the Pennsylvania Prevailing Wage Act.

Prevailing wages are included in Appendix 01 – Prevailing Wages.

B. The Contractor shall purchase and maintain, at its expense, Workmen’s Compensation

Insurance and Public Liability and Property Damage Insurance per section V.39

CONTRACT-045.1 Insurance – General (Dec 12 2006) in the associated terms and

conditions. Refer to Attachment 02 – Terms and Conditions.

XIV. BIDDING REQUIREMENTS

Prospective bidders must complete and attach the following documentation to the bid

response to be considered responsive

A. Costs through PA Supplier Portal

B. Appendix 02 – Domestic Workforce Utilization Form

C. Appendix 03 – Worker Protection and Investment Certification Form

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21,

2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker

has a safe and healthy work environment and the protections afforded them through

labor laws. To that end, contractors and grantees of the Commonwealth must certify

that they are in compliance with all applicable Pennsylvania state labor and workforce

safety laws. Such certification shall be made through the Worker Protection and

Investment Certification Form (BOP-2201) and the completed form must be submitted

with the bid, proposal, or quote.

D. Provide a copy of your Micro Business Certification

XV. CONTRACTOR QUALIFICATIONS

A. After the bid opening, and prior to awarding the contract, DOC has the right to

request references (name, addresses and telephone numbers) of similar work

performed in the previous two (2) years as proof of qualifications to perform the

work involved in this contract.

XVI. CONTRACT TERM

A. The project must be completed to the DOC’s satisfaction within 60 calendar days

commencing on the date of the initial job conference. The initial job conference

will be scheduled by the DOC within 14 calendars days of awarding purchase

order. Extensions to this deadline must be requested by the contractor at least 14

calendar days in advance of the project completion deadline. The extension will

only be accepted and approved by the DOC through the issuance of a change

order.

XVII.

BID RESULTS

A. Bids will be opened on the date and time specified in the invitation for bid. Bid

tabulations will be posted on the Department of General Services’ eMarketplace.

B. Tabulations are for information only and do NOT constitute actual award/

execution of a contract. The results of the apparent bidders and all bids are

under review until final award of the purchase order.

XVIII. BID AWARD

A. It shall be understood and agreed that any quantities listed in the solicitation

are estimated only and may be increased or decreased in accordance with the

actual requirements of the Department of Corrections.

B. Project work and associated costs may be revised through the change order

process due to issues that could not have reasonably been foreseen through

the site visit, to include but not be limited to, hidden damage or unseen

structural issues. All changes must be within the scope of the original project.

Changes orders, also called supplemental work, must be submitted in quote

form, on vendor letterhead, to the project manager for review and approval.

Once approved by the project manager, a change order will be issued to add

the supplemental work to the purchase order, and will be done as a one lump

sum line item, labeled as Supplemental Work Order.

C. Unless otherwise indicated, the unit price must include all labor, materials,

equipment, tools, insurance, delivery fees and all items necessary for the

completion of the project. In cases of discrepancies in prices, the unit price will

be binding unless the unit price is obviously in error and the extended price is

obviously correct, in which case the erroneous unit price will be corrected. All

items will be delivered F.O.B Destination. The awarded supplier is responsible

for any shipping or delivery costs.

D. The Commonwealth reserves the right to award by item or on a total Bid basis,

whichever is deemed more advantageous to the Commonwealth.

XIX. INVOICING

A. Contractors must follow the following invoicing requirements:

1. Accurately bill the Commonwealth for actual services rendered on all invoices.

2. Submit invoice to appropriate resource account within 10 business daysof

completed service

3. Comply with Commonwealth / Department of Correction’s practices for

supplier payments.

B. The awarded supplier should submit all invoices, as outlined by the Pennsylvania

Office of the Budget, as a PDF file to 69180@pa.gov.

C. The following link will provide more information regarding the Office of the Budget’s

invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx

XX. GENERAL

A. Provision of all related hardware to accomplish proper installation is supplier’s

responsibility.

B. DOC contract Terms and Conditions, included as Attachment 02 – Terms and

Conditions, will apply on the PO.

C. The contractor must comply with the laws set forth through the regular construction

process. These laws include, but are not limited to:

1. The Public Works Employment Verification Act

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Sci Fayette Resident Roofing Project

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