Request for Proposals 2602 - Saw Cutting, Asphalt Repair/Replacement and Paving Project

Location:	California
Posted:	Jun 26, 2026
Due:	Jul 15, 2026
Agency:	Yucaipa Valley Water District
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Request for Bid Proposals

Saw Cutting, Asphalt Repair/Replacement and Paving

Proposal No. 2602

Response Due and Public Bid Opening

Wednesday, July 15, 2026 at 10:00 a.m.

Yucaipa Valley Water District

12770 Second Street

Yucaipa, California 92399

Yucaipa Valley Water District

Administrator and District Liaison:

John Wrobel, Public Works Manager

jwrobel@yvwd.us – Phone (909) 790-7597

Yucaipa Valley Water District

Saw Cutting, Asphalt Repair/Replacement, and Paving

Introduction

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Yucaipa Valley Water District (the “District” or ‘YVWD”) is accepting bid proposals for asphalt

repair at various locations. Your firm is invited to submit a proposal to perform this work.

The repair sites are located within the City of Yucaipa and the City of Calimesa. The address,

location and approximate size of each site is listed in the proposal form. This is not a

commitment to procure this work, but a request for bid proposals and the costs to complete the

work. The District will make a determination to proceed based on the proposal pricing

submitted.

Please review the enclosed specifications and Proposal Form in the preparation and

submittal of your proposal. The Proposal Form must be submitted as your proposal, and it

must be filled out completely.

All bidders are urged to visit the work sites to familiarize themselves with all existing

conditions that may affect the work involved. All proposals shall take into consideration all

such conditions as may affect the work under this contract. The submittal of a proposal

automatically implies that this examination has been done and that the Contractor is

completely familiar with the location, scope, nature, and character of the work and of the

equipment and materials needed for it.

The final date for submitting a bid proposal is Wednesday, July 15, 2026, at 10:00 am to John

Wrobel, 12770 Second Street, Yucaipa, California 92399.

Your bid proposal envelope must be sealed and clearly marked “Asphalt R&M Bid 2602”

(include Attachments A, B, and C).

The District reserves the right to accept or to reject any and all bid proposals, to waive any

irregularities and to make an award that is determined by the District to be in the best interest

of the Yucaipa Valley Water District.

- Instructions for Bid Proposals -

Saw Cutting, Asphalt Repair/Replacement, and Paving

General Specifications

The below listed specifications are intended as general guidelines to be followed by the

Contractor in preparing a bid proposal and during the ensuing project.

• Accessibility: The Contractor shall be fully aware of any peculiarities and limitations of

the space(s) available for the performance of work under this contract. The Contractor

shall exercise due and particular caution to determine that all parts of his work are made

quickly and easily accessible.

• Authority of the Yucaipa Valley Water District: Subject to the power and authority of the

Yucaipa Valley Water District

Saw Cutting, Asphalt Repair/Replacement, and Paving

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District, the District shall in all cases determine the quantity, quality, and acceptability

of the work, materials and supplies for which payment is to be made under this contract.

The District shall decide questions that may arise relative to the fulfillment of the

contract or the obligations of the Contractor hereunder.

• City of Calimesa and City of Yucaipa Business License: The successful Contractor and

any sub-Contractors are required to obtain a City of Yucaipa and/or City of Calimesa

Business License prior to award of Contract and to maintain the license for the entire

term of the Agreement. The Business License is not a prerequisite for submission of a

bid. Inquiries regarding Business License may be answered by calling the City of

Yucaipa (909) 797- 2489 or the City of Calimesa (909) 795-9801. Business Licenses

are not required for materials or equipment shipped by U.S. mail or common carrier.

• City of Yucaipa and City of Calimesa Paving Standards: The successful Contractor will

be required to comply with the latest paving standards available from the City of

Calimesa and the City of Yucaipa. Copies of the most recent standards are included

to this Request for Proposals as Attachment D.

• California Air Resources Board In-Use Off-Road Diesel-Fueled Fleets Regulation: The

successful Contractor will be required to comply with the California Air Resources Board

(CARB) 2022 amendments to the In-Use Off-Road Diesel Fueled Fleets Regulation,

which came into effect on Jan 1, 2024.

o The successful Contractor shall provide a list of vehicles registered with the

CARB with their corresponding EIN upon request.

o The successful Contractor must obtain copies of the valid Certificate of

Reported Compliance (“Certificate”) for the fleets and subcontractors that are

listed in the contract.

o Certificates must be obtained prior to awarding or renewing a contract.

o For ongoing contracts, Contractors must collect new valid Certificates for fleets

with ongoing contracts as of March 1 each year, to be collected between March

1 and June 1 of each year.

o Noncompliant fleets (i.e., those without a valid Certificate) are prohibited from

being contracted or utilized.

o Contractors must only allow fleets with valid Certificates on the job site.

o Contractors must report noncompliant fleets or vehicles to CARB within 5

business days. (Required contents listed in Attachment X).

o Signage must be displayed at the job site (requirements listed in Attachment X).

o Contractors must immediately disclose to CARB, upon request, the name and

contact information of any fleet or vehicle owner on their job site that are subject

to the regulation.

o Copies of the Certificates must be retained for three years after the project is

complete.

o Records must be provided to CARB within five business days, upon request.

• The In-Use Off-Road Diesel Vehicle (IUOR) Regulation requires reporting and labeling,

limits unnecessary idling, and requires disclosure of the regulation upon vehicle sale.

Failure to comply with the performance requirements of this regulation, and any

Contractor who fails to submit any information, report, or statement required by this

regulation, or who knowingly submits any false statement or representation in any

Yucaipa Valley Water District

Saw Cutting, Asphalt Repair/Replacement, and Paving

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application, report, statement, or other document filed, maintained, or used for the

purposes of compliance with this regulation may be subject to civil or criminal penalties

under sections 39674, 39675, 42400, 42400.1, 42400.2, 42400.3.5, 42402, 42402.1,

42402.2, 42402.4, 42403, and 43016 of the Health and Safety Code.

• Changes in Work: The District may, at any time work is in progress, by written order

make alterations in the terms of work as shown in the specifications, require the

performance of extra work, decrease the quantity of work, or make such other changes

as the District may find necessary or desirable. The Contractor shall not claim forfeiture

of contract by reasons of such changes by the District. Changes in work and the

amount of compensation to be paid to the Contractor for any extra work as so ordered

shall be determined in accordance with the unit prices quoted.

• Clean-up: During performance and upon completion of work on the project, Contractor

will remove all unused equipment and instruments of service, all excess or unsuitable

material, trash, rubbish, and debris, and legally dispose of same, unless otherwise

directed by these specifications. Contractor shall leave entire area in a neat, clean, and

acceptable condition as approved by the District.

• Compliance With OSHA: Contractor agrees that all item(s) offered comply with all

applicable Federal and State Occupational Safety and Health Act laws, standards, and

regulations, and that Bidder will indemnify and hold the District harmless for any failure

to so conform.

• Prevailing Wage: Contractor is aware of the requirements of Chapter 1 (beginning at

Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as

Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage

Laws”), which require the payment of prevailing wage rates and the performance of

other requirements on “public works” and “maintenance” projects. If the services are

being performed as part of an applicable “public works” or “maintenance” project, as

defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more,

Contractor and its sub-Contractors shall fully comply with the Prevailing Wage Laws for

their employees and any others to whom such laws are applicable. Contractor and its

sub- Contractors shall also be responsible for any and all violations and fines imposed

on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended

the Prevailing Wage Laws, this Agreement would also be subject to compliance

monitoring and enforcement by the California Department of Industrial Relations

(“DIR”). Beginning April 1, 2015, no Contractor or sub-Contractor may be awarded this

Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5.

o Contractor shall comply with Senate Bill 854 (signed into law on June 20, 2014)

including, but not limited to, the following requirements: (1) no contractor or

subcontractor may be listed on a bid proposal for a public works project unless

registered with the Department of Industrial Relations pursuant to Labor Code

section 1725.5; (2) no contractor or subcontractor may be awarded a contract

for public work or perform work on a public works project unless registered with

the Department of Industrial Relations pursuant to Labor Code section 1725.5;

(3) this Project is subject to compliance monitoring and enforcement by the

Department of Industrial Relations; (4) Contractor shall post job site notices

regarding compliance monitoring and enforcement by the Department of

Yucaipa Valley Water District

Saw Cutting, Asphalt Repair/Replacement, and Paving

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Industrial Relations; and (5) Contractor must submit certified payroll at least

monthly to the Labor.

o Under the Public Works Contractor Registration Law (California Senate Bill No.

854 - See Labor Code Section 1725.5), contractors must register with the

California Department of Industrial Relations (DIR) using the online application

and meet certain requirements before bidding on “public works” contracts in

California. “Public works” refers to construction, alteration, demolition,

installation, or repair work (including maintenance) done under contract and

paid by public funds.

o The application that a contractor submits to the DIR also provides agencies

which administer public works programs with a searchable database of qualified

contractors. Application and renewal are completed online with a non-

refundable fee.

• Contract Incorporation: This contract embodies the entire contract between the District

and the Contractor. The parties shall not be bound by or be liable for any statement,

representation, promise, inducement or understanding of any kind or nature not set

forth herein. No changes, amendments, or modifications of any of the terms of the

contract shall be valid unless submitted in writing and signed by both parties. The

complete contract shall include the entire contents of the bid solicitation, all addendums,

all of Bidder’s successful submittal, supplemental agreements, change orders,

performance bond(s), and any and all written agreements which alter, amend, or extend

the contract.

• Coordination with Agencies: The Contractor shall coordinate activities with the proper

regulatory agencies and have their representative on site as requested at the proper

times.

• Damage: The Contractor shall be held responsible for any breakage, loss of the

District’s infrastructure or supplies through negligence of the Contractor or his employee

while working for the District. The Contractor shall immediately report to the District

any damages resulting from services performed under this contract. Failure or refusal

to restore or replace such damaged property will be a breach of this contract.

• Permits: Contractor shall at its expense, obtain all permits and licenses and pay all

charges and fees necessary for the performance of the contract, and shall give all public

notices necessary for the lawful performance of the contract.

• Taxes and Assessments: Contractor shall pay all taxes, levies, duties, and

assessments of every nature due in connection with any work under the contract, shall

make any and all payroll deductions required by law, and shall indemnify and hold

harmless the District from any liability on account of any and all such taxes, levies,

duties, assessments, and deductions.

• Addenda or Bulletins: No supplement, modification or amendment of this Agreement

shall be binding unless executed in writing and signed by both Parties.

• Protection of Public: Adequate warning devices, barricades, guards, flagmen or other

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposals 2602 - Saw Cutting, Asphalt Repair/Replacement and Paving Project

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