Invitation for Bids - 2025 Fairgrounds Asphalt Suppl

Notice is hereby given that the Board of County Commissioners of Lewis and Clark County, Montana is soliciting competitive bids from interested parties in providing for the purchase of bituminous asphalt pavement.

The complete solicitation is available under the Related Information section of this webpage. Questions related to this solicitation must be directed only to the designated point of contact for this solicitation: Jade Wills, Administrative Assistant II, jwills@lccountymt.gov. A cone of silence is established for this solicitation which prohibits any bidder, or entity with financial interest in the bid award, from communicating regarding the solicitation with any Lewis and Clark County elected official, employee, or agent other than the designated point of contact.

The deadline for bids to be delivered to the Lewis and Clark County Commissioner’s Office, located at the City-County Administrative Building, 316 North Park Avenue, Room 345, Helena, MT is on or before 4:00 PM local time on Monday, April 14, 2025 . The sealed envelope containing the bid must be labeled, “2025 Fairgrounds Asphalt, Bid Enclosed.” Bids received by this deadline will be unsealed publicly on Tuesday, April 15, 2025, beginning at 9:00 AM local time in Room 330 of the City-County Administrative Building. Late bids are not accepted.

All bids must be accompanied by a bid bond or other form of security as specified in Montana Code Annotated 18-1-203, payable to Lewis and Clark County, in an amount of no less than ten percent (10%) of the total bid. Bids received without the required bid security will be deemed nonresponsive.

The successful bidder shall furnish an approved performance bond and labor and materials payment bond each in the amount of one hundred percent (100%) of the contract amount.

Small business enterprises (SBE), minority business enterprises (MBE), women business enterprises (WBE), veteran businesses enterprises (VBE), and disadvantaged business enterprises (DBE) are encouraged to participate in this solicitation.

The County reserves the right to reject any or all bids received, to waive informalities, to postpone the award of the solicitation for a period not to exceed 60 days, and to accept the bid that is in the best interest of the County. Bidders shall be bound to the terms and conditions listed in the solicitation.

This solicitation is being offered in accordance with federal and state statutes and county regulations governing procurement. Bids become the property of Lewis and Clark County. The County is not responsible for costs associated with preparing a bid.

Published in the Helena Independent Record on Saturday, March 29, 2025, and Saturday, April 5, 2025.

• 2025-Fairgrounds-Asphalt-Supply-IFB.pdf (PDF, 586KB)
• Affidavit-for-Trade-Secret-Confidentiality.pdf (PDF, 71KB)