Comprehensive UPS Lifecycle Support & Maintenance Services - Draft Invitation for Bid
| Location: | Colorado |
|---|---|
| Posted: | Aug 11, 2026 |
| Due: | Aug 21, 2026 |
| Agency: | City of Thornton |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 204-26 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number | Status | Due | Description | Attachments |
| 204-26 | Active | 8/21/2026 4:30 PM | Comprehensive UPS Lifecycle Support & Maintenance Services - Draft Invitation for Bid |
Attachment Preview
DRAFT INVITATION FOR BID (IFB)
IFB No. 204-26
Comprehensive UPS Lifecycle Support and
Maintenance Services
Purchasing Analyst of Record: Joshua Houston
Joshua.Houston@thorntonco.gov
City Hall – 2nd Floor
Contracts and Purchasing Division
9500 Civic Center Drive
Thornton, CO 80229-4326
Main Phone: (303) 538-7325
IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
TABLE OF CONTENTS
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS............................................................................................................. 4
A.1 SCHEDULE OF EVENTS:............................................................................................... 4
A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 5
A.4 DRAFT IFB / REQUEST FOR INFORMATION (RFI): .................................................... 5
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS .. 6
B.1 CURRENT STATE: ......................................................................................................... 6
B.2 SCOPE OF WORK:......................................................................................................... 6
B.3 SERVICE RADIUS REQUIREMENT:.............................................................................. 7
B.4 ESTIMATED QUANTITIES: ............................................................................................ 7
B.5 F.O.B. POINT: ................................................................................................................. 7
B.6 AWARD TERM LENGTH: ............................................................................................... 8
B.7 CRIMINAL JUSTICE INFORMATION SERVICES (CJIS) CLEARANCE: ...................... 8
B.8 WARRANTIES: ............................................................................................................... 8
B.9 SERVICE HOURS AND HOLIDAYS:.............................................................................. 8
B.10 INVOICING REQUIREMENTS: ..................................................................................... 9
B.11 FELONY DISQUALIFICATION: .................................................................................. 10
B.12 EMERGENCY PURCHASES: ..................................................................................... 10
B.13 VENDOR PERFORMANCE MANAGEMENT: ............................................................ 10
B.14 PALLET CHARGE: ..................................................................................................... 10
B.15 COOPERATIVE PURCHASING: ................................................................................ 10
PRICING AND BID ITEMS ................................................................................ 11
C.1 PRICING INFORMATION: ............................................................................................ 11
C.2 TARIFFS: ...................................................................................................................... 11
C.3 PRICING:....................................................................................................................... 11
C.4 ANNUAL PRICE UPDATES: ........................................................................................ 11
C.5 BID ITEMS: ................................................................................................................... 12
BID INSTRUCTIONS, EVALUATION, AND AWARD ....................................... 15
D.1 IFB POSTED LOCATIONS: .......................................................................................... 15
D.2 QUESTIONS: ................................................................................................................ 15
D.3 ADDENDA:.................................................................................................................... 15
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IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
D.4 SPECIAL RESPONSIBILITY CRITERA: ...................................................................... 15
D.5 SUBMISSION OF BIDS: ............................................................................................... 16
D.6 DOCUMENTS FOR FINAL VENDOR SUBMISSION: .................................................. 16
D.7 LATE BID SUBMISSIONS: ........................................................................................... 17
D.8 BID OPENING:.............................................................................................................. 17
D.9 ACCEPTANCE PERIOD: .............................................................................................. 18
D.10 AWARD ....................................................................................................................... 18
D.11 POST AWARD PURCHASE ORDER: ........................................................................ 18
D.12 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 18
SAMPLE AGREEMENT .................................................................................... 19
E.1 SAMPLE AGREEMENT: ............................................................................................... 19
REQUIRED VENDOR SIGNATURE FORMS .................................................... 20
F.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 20
F.2 SAMPLE AGREEMENT ACKNOWLEDGEMENT FORM ............................................. 21
F.3 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 22
F.4 DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE (A.I.) USAGE FORM:
............................................................................................................................................. 24
AUTHORIZATION FOR SOLICITATION POSTING ......................................... 26
G.1 PURCHASING MANAGER FORM: .............................................................................. 26
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IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS
A.1 SCHEDULE OF EVENTS:
The following is a list of important items, dates, and times that pertain to this solicitation. All
times listed below are in reference to the local Thornton, Colorado time.
Solicitation Item
Draft Invitation for Bids (IFB)/RFI Issued
Draft IFB/RFI Vendor Feedback Due
Invitation for Bids (IFB) Issued (tentative)
Deadline to Submit Questions (tentative)
Response to Written Questions (tentative)
Bid Due Date (tentative)
Bid Opening (tentative)
Location of Bid Opening
Date
Time
08/11/26
08/21/26
4:30 P.M.
08/31/26
09/09/26
4:30 P.M.
09/15/26
09/28/26
4:30 P.M.
09/29/26
9:00 A.M.
Virtual/Microsoft Teams
A.2 PURCHASING ANALYST OF RECORD:
The Purchasing Analyst of Record for this solicitation will be the central point of contact
throughout the solicitation process. All questions and inquiries must be submitted in writing via
direct email to the Purchasing Analyst. No communication is to be directed to any other Thornton
personnel.
The Purchasing Analyst of Record’s contact information is as follows:
Name: Joshua Houston
Title: Senior Purchasing Analyst
Email: Joshua.Houston@thorntonco.gov
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IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:
The City of Thornton, CO (“Thornton”) is seeking Bids for the purchase, installation,
configuration, and startup of new and replacement UPS (uninterruptible power supply) systems,
batteries, and related components; biannual (twice yearly) preventative maintenance services
for Thornton’s existing UPS systems; and as-needed corrective maintenance, technical support,
and emergency response.
A.4 DRAFT IFB / REQUEST FOR INFORMATION (RFI):
This is a draft IFB and Request for Information (RFI). Interested vendors are invited to provide
feedback on this draft solicitation before publication of the actual IFB. Vendors are invited to
comment and provide feedback on:
• Any additional information the Vendor would need to submit a Bid.
• Any apparent ambiguities in the work tasks or service level requirements.
• The pricing model, as described in Section C.5 and reflected in Appendix No. 3.
• The special responsibility questions in Appendix No. 4.
• Any other aspect of the draft solicitation and its appendices.
Feedback shall be provided to the Purchasing Analyst of Record no later than the date indicated
in the Schedule of Events. All feedback is to be e-mailed to Joshua.Houston@thorntonco.gov.
This draft IFB and RFI is issued solely for informational and planning purposes and is not a
solicitation for Proposals, Bids, or Quotations. Release of this draft IFB and RFI shall not be
construed as a commitment to procure these services. Responses are not offers or Bids and
cannot be accepted by Thornton to form a binding contract or agreement.
Thornton will not pay for any cost incurred by Vendors in responding to this draft IFB and RFI;
all associated costs with submitting a response are solely at the respondent’s expense.
Respondents should indicate which information in their response, if any, they consider to be
proprietary.
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See also
...Comprehensive UPS Lifecycle Support and Maintenance Services Solicitation Document Appendix No. One Appendix ...
City of Thornton
Bid Due: 9/28/2026
...Comprehensive UPS Lifecycle Support and Maintenance Services Solicitation Document Appendix No. One Appendix ...
City of Thornton
Bid Due: 9/28/2026
...Comprehensive UPS Lifecycle Support and Maintenance Services Solicitation Document Appendix No. One Appendix ...
City of Thornton
Bid Due: 9/28/2026
...Comprehensive UPS Lifecycle Support and Maintenance Services Solicitation Document Appendix No. One Appendix ...
City of Thornton
Bid Due: 9/28/2026
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