Cigarette Tax Stamps

Location:	Pennsylvania
Posted:	Dec 30, 2025
Due:	Feb 5, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Solicitation No:	6100064552
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

12/29/25

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100064552

Solicitation/Project Title:

Cigarette Tax Stamps

Description:

Cigarette Tax Stamps

Department of General Services will be issuing a pre bid conference on 01-14-2026 at 2:00 pm EST via Microsoft Teams. All interested parties should contact Dan Covell via email at dcovell@pa.state to RSVP by close of business on 01-12-2026. The purpose of this conference is to provide opportunity for clarification of the IFB. Bidders should forward all questions before the pre-bid conference. Bidders may also ask questions at the conference. In view of the limited facilities available for the conference, Bidders should limit their representation to two individuals per Bidder. The pre-bid conference is for information only. Any answers furnished during the conference will not be official until they have been verified, in writing, by the Issuing Office. Failure to attend the pre-bid conference shall disqualify a Bidder from consideration for the contract to be awarded from this IFB, and its bid will be returned unopened.

Department Information
Department/Agency:	Department of Revenue	Delivery Location:	Statewide
County:	Statewide	Duration:	05/01/2026 through 04/30/2027

Contact Information
First Name:	Dan	Last Name:	Covell
Phone Number: (XXX-XXX-XXXX)	717-346-3828	Email:	dcovell@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	01/05/26
Solicitation Due Date:	02/05/26	Solicitation Due Time:	1:00 PM
Solicitation Opening Date:	02/05/26	Solicitation Opening Time:	1:01 PM
Opening Location:	Electronic Bid Opening
No. of Addendums:	0

Amended Date:	12/30/25

Related Solicitation Files

Original Files

	AttachingBidDocuments.pdf
	Electronic Bidding Procedures.pdf
	New Vendor Registration Guide.pdf
	01 Terms & Conditions Invitation for Bid No 6100064552 12.4.25.pdf
	02 Statement of Work for Cigarette Tax Stamps.pdf
	03 -Lobbying Certifications and Disclosure, BOP-1307.pdf
	04 -Worker Protection Act, BOP-2201.pdf
	05 -Reciprocal Limitations Act, GSPUR-89.pdf
	06 -Iran Free Certification and Disclosure.pdf
	Attachment 1 - Certification of Eligibility Requirements 10.9.25.pdf
	Attachment 2 - Specifications for All Tax Stamps 10.9.25.pdf
	Attachment 3 - PA State Specifications 10.9.25.pdf
	Attachment 4 - Philadelphia Specifications.pdf
	Attachment 5 - Cigarette Tax Stamp 2026 Cost Submittal Sheet 12.29.25.xlsx
	Attachment 6 - Cigarette Files and Fields 10.9.25.pdf
	Attachment 7 - CSA Location List.xlsx

Attachment Preview

Statement of Work for

Cigarette Tax Stamp Vendor

ISSUING OFFICE:

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF GENERAL SERVICES

INVITATION FOR BID NUMBER:

6100064552

DATE OF ISSUANCE

01/05/2026

10:00 AM EST

1. CONTRACT SCOPE/OVERVIEW:

The Commonwealth of Pennsylvania (CoPA), Department of Revenue (DOR),

requires the manufacturing and supply of secure, high-quality cigarette tax stamps

that comply with all state requirements and ensure the Commonwealth’s proper

tracking of tobacco product sales within the Commonwealth.

This Statement of Work (SOW) establishes the basis and requirements for the

manufacturing and supply of secure, high-quality cigarette tax stamps. The selected

vendor will be required to provide a written, signed Certification of Eligibility

(Attachment 1 – Certification of Eligibility Requirements) to certify its ability to comply

with and fully satisfy all requirements of this solicitation.

The contract awarded will be comprised of this SOW, all attachments, and the

Commonwealth Terms and Conditions, which collectively govern the contractual

relationship between the parties.

Department of General Services will be issuing a pre bid conference on 01-14-2026

at 2:00 pm EST via Microsoft Teams. All interested parties should contact Dan Covell

via email at dcovell@pa.state to RSVP by close of business on 01-12-2026. The

purpose of this conference is to provide opportunity for clarification of the IFB.

Bidders should forward all questions before the pre-bid conference. Bidders may

also ask questions at the conference. In view of the limited facilities available for the

conference, Bidders should limit their representation to two individuals per Bidder.

The pre-bid conference is for information only. Any answers furnished during the

conference will not be official until they have been verified, in writing, by the Issuing

Office. Failure to attend the pre-bid conference shall disqualify a Bidder from

consideration for the contract to be awarded from this IFB, and its bid will be

returned unopened.

A. BACKGROUND

DOR currently utilizes cigarette tax stamps as part of its revenue collection and

enforcement framework to ensure compliance with state tobacco tax laws. These

tax stamps serve as both a visual indicator of tax payment and a deterrent

against illicit trade in untaxed tobacco products.

The DOR is seeking to procure secure, high-quality tax stamps incorporating

multiple overt and covert security features to prevent counterfeiting. These

stamps are used by licensed Cigarette Stamping Agents (“CSAs”) to affix to

cigarette packs before distribution and sale within the state. DOR has requested

to have two options named in this Invitation for Bid (IFB). Option 1, referenced as

Direct Shipment, is the production and direct shipment of stamps to Harrisburg,

PA, FOB Destination. Option 2, referenced as Additional Services, requires the

vendor to produce, warehouse and ship stamps directly to both CSA locations

collect and to Harrisburg, PA, FOB Destination. Additional information can be

found under section B. Scope of Work, Additional Services. For evaluation

purposes, the cost for Option 2 will be added to the Cost for Option 1 to

determine the overall cost if DOR opts to proceed with Option 2. If DOR selects

Option 1, only the costs submitted for Option 1 will be evaluated.

The Pennsylvania DOR seeks to ensure a seamless transition from its current

contracted solution to avoid disruption in the required supply of tax stamps. The

continuation of the CoPA program is essential for maintaining compliance,

preventing tax evasion, and securing tobacco tax revenues, which contribute

significantly to CoPA’s funding and public health initiatives.

B. SCOPE OF WORK

OPTION 1- Direct Shipment

DOR seeks a vendor who shall manufacture cigarette tax stamps incorporating

the required security features (e.g., holograms, microprinting, color-shifting inks,

etc.). The qualified vendor shall comply with all requirements in the SOW and

with the CoPA Terms and Conditions contained in Invitation for Bid 6100064552

and meet all attached specifications. All bidders are required to provide pricing

for Option 1.

o General specifications for all Tax Stamps are located in Attachment 2

All cigarette tax stamps shall be shipped directly to the Department of General

Services (DGS) Warehouse located in Harrisburg, Pennsylvania. Delivery shall

be made on an FOB Destination basis. The Contractor shall be responsible for all

freight charges, as well as the risk of loss or damage, until the shipment is

received and accepted by the DGS Warehouse in Harrisburg, Pennsylvania.

o Refer to Attachment 2 – Specifications for All Tax Stamps.

o Refer to Attachment 3 – Item 11 for PA State specifications.

o Refer to Attachment 4 – Item 9 for Philadelphia specifications.

OPTION 2- Additional Services

DOR is also seeking pricing with respect to the shipping logistics and

warehousing methods of the tax stamps as described below. If these additional

services are selected, all stamps will be directly shipped to both CSAs and the

DGS Warehouse. Stamps shipped directly to CSAs will be shipped collect.

Stamps shipped to the DGS Warehouse in Harrisburg, PA, will be shipped FOB

Destination. All bidders are required to provide pricing for Option 2.

Eligible bidders are required to submit pricing for all items listed under both the

Direct Shipment and Additional Services tabs within Attachment 5 – Cigarette Tax

Stamp 2026 Cost Submittal Sheet. The additional service charge will be in

addition to the cost of the stamp production found on Tab 2, Option 1 – Direct

Shipment (Rolls & Sheets).

o Fulfillment Services- The Storage, Packing and Shipping of Tax Stamp

Material to DGS Warehouse & Cigarette Stamping Agents.

The selected vendor shall maintain requisite inventory of cigarette tax stamps

and deliver the cigarette tax stamps directly to qualified CSAs & DGS Warehouse

in accordance with the Eligibility Requirements as outlined in Attachment 1.

Pricing for the additional services must include the following costs –

1. The physical storage of the stickers.

2. The picking, packing and cartoning of the tax stamps for shipment from the

vendor’s warehouse.

3. Preparing and creating the shipping label.

4. Any costs incurred by the vendor for printing cigarette tax stamps in

advance of shipment shall be borne solely by the vendor. The vendor shall

not invoice DOR for such tax stamps until the corresponding shipment has

been delivered and accepted by the CSA’s.

5. Stamps shipped to CSA's will be shipped collect and stamps shipped to

DGS Warehouse will be FOB Destination.

6. The cost of furnishing the reporting required by DOR

o Refer to Attachment 2 – Specifications for All Tax Stamps.

o Refer to Attachment 3 – Item 11 for PA State specifications.

o Refer to Attachment 4 – Item 10 for Philadelphia specifications.

A. DIRECT SHIPMENT OF TAX STAMPS TO CSAs & DGS WAREHOUSE:

The DOR is requesting vendors provide optionality in shipping including a

process for shipping tax stamps directly to its licensed CSAs. Vendors who

offer this service if selected by DOR will receive an electronic file of orders

daily and shall ship the tax stamps within one business day of receiving the

order. The electronic file will contain a shipping account number the vendor

shall utilize for shipping label/payment purposes.

Stamps shipped to CSAs will be shipped collect and stamps shipped to DGS

Warehouse located in Harrisburg, PA will be FOB Destination.

Vendor shall allow DOR to purchase tax stamps outside of the direct

shipment process. DOR shall issue written order requests to the vendor for

the type and quantity of rolls/sheets of tax stamps needed no later than 6

(six) weeks prior to the approximate delivery date when direct to CSA is not

utilized. The vendor shall be responsible for the safe and proper delivery of

tax stamps as specified.

B. FILE TRANSFER SPECIFICATIONS FOR DIRECT TO CSA SHIPMENT

OPTION:

DOR uses GENTAX (“PATH”) integrated tax software and GlobalScape as a

secure file transfer application. The vendor shall be able to integrate with

PATH and GlobalScape for DOR to be able to securely transmit and receive

orders, provide electronic reporting, and to conduct other business related to

this contract.

The vendor shall be able to receive and transmit files electronically to

facilitate the communication of new, confirmed, and shipped orders. In

addition, if exceptions occur during order processing, a file shall be provided

to DOR documenting what exceptions occurred. If no orders exist, a blank

order file will be produced which shall be confirmed by the vendor. File

specifications are found in Attachment 6- Cigarette Files and Fields.

The vendor shall meet the following requirements for GlobalScape secure

file transfer:

• Vendor shall be able to send and receive files via a GlobalScape

secure FTP connection.

• Vendor shall have an FTP client capable of using SFTP with SSH key

authentication.

• Vendor shall have the ability to encrypt and decrypt files using the

OpenPGP standard.

• Vendor shall be able to accept multiple files per day.

• Vendor shall be able to provide a response file for each file sent

containing key information related to each purchase order(s).

• Vendor shall transmit tracking information back to DOR.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Cigarette Tax Stamps

Attachment Preview

See also