Luzerne Secondary Herbicide Services

Location:	Pennsylvania
Posted:	Dec 30, 2025
Due:	Jan 13, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Solicitation No:	6100065045
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

12/22/25

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065045

Solicitation/Project Title:

Luzerne Secondary Herbicide Services

Description:

Luzerne County Roads require roadside pesticide and herbicide spraying services within the guidelines of PennDOT's Maintenance Manual.

Department Information
Department/Agency:	Department of Transportation	Delivery Location:	Work Is To Be Performed Within Penndot Engineering District 4 0 Luzerne County
County:	Luzerne	Duration:	The initial term of the Contract shall be 1 year. The Contract may be mutually renewed for a maximum of 4 additional 1-year term(s)

Contact Information
First Name:	Amy	Last Name:	Mifka
Phone Number: (XXX-XXX-XXXX)	570-963-4932	Email:	amifka@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	12/30/25
Solicitation Due Date:	01/13/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	01/13/26	Solicitation Opening Time:	11:00 AM
Opening Location:	District 4 Engineering Office 55 Keystone Industrial Park Road Dunmore Pa 18512
No. of Addendums:	0

Amended Date:	12/30/25

Related Solicitation Files

Original Files

	Worker Protection and Investment Cert Form (BOP 2201).docx
	OS-501 (1) (4).pdf
	2026 Luzerne Secondary Herbicide Contract Specs_FINAL PDF.pdf
	Trade Secret Form (2).pdf
	Domestic Utilization Form (1).pdf
	Terms and Conditions Luzern.pdf

Attachment Preview

Pennsylvania Dept. Of Transportation

Engineering District 4

STATEMENT OF WORK FOR LUZERNE COUNTY

SECONDARY ROADS AND REST AREAS FOR HERBICIDE SPRAYING PROGRAM SERVICES

END RESULT & HOURLY

TERM OF CONTRACT: The initial term of the Contract shall be 1 year. The Contract may be mutually

renewed for a maximum of 4 additional 1-year term(s) with a maximum 5% escalation for each of the

renewal terms. The anticipated start date of the contract shall be no earlier than April 1, 2026.

II. EXTENSION OF CONTRACT TERM: The Commonwealth reserves the right, upon notice to the

Contractor, to extend any single term of the Contract for up to three (3) months upon the same terms and

conditions.

III. PUBLIC BID OPENING: The Public Bid Opening Will Be Held Virtually via Microsoft Teams on

01/13/2026 at 11:00 A.M. (EST). Please contact Amy Mifka at amifka@pa.gov for a meeting invitation.

IV. QUESTIONS & ANSWERS: All questions pertaining to this Solicitation must be made prior to

01/06/2026 at 3:00 PM. (EST). All questions and answers will be posted to the Solicitation in eMarketplace

for public viewing. Only questions submitted via email to this solicitation will be answered. Please send your

question(s) via email to Amy Mifka at amifka@pa.gov

1. GENERAL PROVISIONS

A. General Information

B. Estimated Quantities

C. Pesticide Spray Program Information

D. Contractor Qualifications Requirements

1. Documents Required with the Submission of the Bid

E. Equipment Demonstration and Calibration

F. Pre-Season Meeting

G. Contractor’s Representative

H. Personnel Requirements

I. Work Status/Jobsite Reporting

J. General Equipment Requirements

K. Project Requirements

L. Work Zone Traffic Control Requirements (WZTC)

M. Invoice and Billing Instructions

N. Liquidated Damages

O. Pesticide Spray Programs Maps

P. Spill Response Plan

Q. PennDOT’s Strategic Environmental Management Program (SEMP) Requirements

R. NPDES Permit and compliance information.

S. Equipment Specifications

2. END RESULT SPECIFICATIONS

A. Bare Ground

(a) General Information

(b) Material

3. HOURLY CONTRACT ITEM SPECIFICATIONS

A. Tree Growth Control/Side Trimming Spraying

(a) General Information

(b) Material

B. Broadleaf and Brush

(a) General Information

(b) Material

C. Broadleaf and Brush

(a) General Information

(b) Material

(c)Payment

ATTACHMENTS

Attachment 1 – Contractor Information Form

Attachment 2 – Certified Pesticide Applicator Licensing Form

Attachment 3 – List of Vehicles and Equipment

Attachment 4 – List of Spare Parts and Tools Required for Each Spray Truck

Attachment 5 – Accessing PennDOT iPad Applications for Business Partners

Attachment 6 – Instruction for Completing Confirmation of Service Form, OS-501

Attachment 7 – Confirmation of Service Form, OS-501

Attachment 8 – Green Plan Policy

Attachment 9 – Summary of Bid Items: Herbicide Spraying Program

Attachment 10 - List of Secondary Roads, Park and Rides and Stockpiles

Attachment 11 – NPDES Pending Permit

Attachment 12 – PennDOT Herbicide List

1. GENERAL PROVISIONS

A. GENERAL INFORMATION

The Pennsylvania Department of Transportation, hereinafter referred to as PennDOT requires roadside

pesticide spraying services within the guidelines describe in Chapter 13.4 of PennDOT’s Maintenance Manual

(Publication 23) and this Statement of Work. PennDOT Publication 23 is available on PennDOT’s website

https://www.pa.gov/agencies/penndot at the “Forms, Publications & Maps” page. Work is to be performed

within PennDOT Engineering District 4-0, including Luzerne County for a period of one (1) year, with the

possibility of four (4) renewals. Unit price will escalate 5% per each yearly renewal. The services provided

shall be consistent with standard operating procedures and applicable Federal, State and Local laws, rules and

regulations for the protection of public health and the environment. This includes following OSHA safety

requirements and other agencies involved in the application and regulation of pesticides.

All pesticide applications shall be performed in accordance with PennDOT Publication 23- Maintenance

Manual, Chapter 13, Section 13.4 (except in cases where it conflicts with direction contained within this

contract in which cases the contract prevails). The District’s project manager for this contract will be the

District Roadside Specialist II (DRSII)

To avoid delay in the daily schedule of pesticide treatments, the Contractor shall not perform preliminary litter

removal at any site unless a particular debris object may cause a safety hazard or damage to the pesticide

equipment and /or crew. Safety hazards including large dead animals, vehicle parts, and any other large

obstruction should be moved (not disposed of) as directed by the DRSII and will be considered a non-billable

incidental expense.

The Contractor shall follow the recommendations of the most current Penn State University College of

Agriculture Annual Report for Herbicide Use. The DRSII will provide the study upon request of the Contractor.

The study can be accessed at the following link: (http://plantscience.psu.edu/research/projects/vegetative-

management)

The herbicides must be applied in a manner consistent with the use directions on the label and in compliance

with the Federal Insecticide, Fungicide, and Rodenticide Act as amended (FIFRA) and the Pennsylvania

Pesticide Act of 1973 as amended.

The Contractor shall not apply pesticides in the following circumstances.

1. Directly to a water source

2. When wind speed exceeds 10 mph.

3. Near homes, gardens, flower beds, lawns, or beyond the right-of-way

4. One hour before, during, or on hour after a rain event. When rain does occur within one hour of

treatment, retreat the area, unless pesticide label directions indicate otherwise.

The Contractor shall exercise extreme care when applying pesticides adjacent to agricultural crops and other

sensitive vegetation.

A material usage report for all chemicals used during the preceding calendar year shall be provided to the -

DRSII on or before March 1, for year one of the contract and February 1st for subsequent contract years. This

report must contain the Product name, Manufacturer, EPA Regulatory Number, Maximum Annual Dose/ Acre,

Units (example in: lbs., qtrs., oz), Target (example: weeds), and Total Amount (example: lbs., oz, pints, gallons)

B. ESTIMATED QUANTITIES

All quantities are estimated and PennDOT reserves the right to increase or decrease these quantities based upon

need. See Attachment 9, Summary of Bid Items: Herbicide Spraying Program and Attachment 10, List of

Secondary Roads and Park and Rides.

C. PESTICIDE SPRAY PROGRAM INFORMATION

Unless indicated otherwise within this Statement of Work, the Contractor shall furnish all equipment, personnel,

and materials for roadside pesticide spraying service work for all secondary roads and county stockpiles.

Maintain the equipment in good condition for the duration of the Contract.

The contractor should be capable of supplying a minimum forty hours of production work per crew each week;

however, the estimated hours in the Purchase Order govern for hourly pay items. The Contractor shall be

permitted to work extended workdays if it is in the best interest of PennDOT, and permission is granted in writing

by the DRSII or designee. In the event of programming needs, weather conditions or major equipment failure

that affects the application timing of the herbicide programs, the Contractor, at PennDOT’ s discretion, shall be

required to work more than the normal forty-hour work week. This shall require an extended workday and up

to a six-day work week. This additional work shall be paid at the normal contract unit prices. Premium rates will

not be paid by PennDOT.

When directed by the DRSII, spraying shall be done on secondary roadways and park and rides on weekends or

other low volume traffic periods. All roadside herbicide spraying service work shall be scheduled, weather

permitting, on any weekday Monday through Friday. It is anticipated that some bare ground program spraying

may be done on secondary roadways and park and rides on weekends, during hours of darkness, or other low

volume traffic periods. Trucks spraying during hours of darkness shall also be equipped with sufficient lighting

to fully illuminate the spray target area.

Along the roadways scheduled for pesticide spraying, crews will be confronted with sections of roadside that

pass through well maintained residential and commercial properties. Do not apply pesticides to shade trees or

ornamental trees or bushes and plants where the property owners are providing maintenance.

D. CONTRACTOR QUALIFICATIONS REQUIREMENTS

The Contractor shall provide documented proof of having been actively in the business of Commercial

Pesticide Application for the past two (2) consecutive years. Projects referred to must be identified and the

name of the customer shown, including the name, address, and telephone number of the responsible official

of the customer, company, or agency who may be contacted as a reference. The Contractor shall also provide

written documentation of the capability to satisfactorily handle all aspects of the services covered under the

scope of this contract. The Contractor shall provide this proof with the electronic bid.

The Contractor shall also submit with their bid, the name of a contractor representative, the contractor

representative’s 24 hour-a-day cell phone number and provide a copy of their Commercial Pesticide

Application Business License issued by the Commonwealth of Pennsylvania. The Contractor must complete

and return the attached Contractor Information Form and the Certified Pesticide Applicator Licensing Form

(See Attachments 1 and 2) with the electronic bid.

The Commercial Pesticide Application Business License must include Category E (Right-of-Way Pest Control),

and Category F (Industrial, Institutional, Structural, and Health Related) and/or any other category necessary

to perform services in accordance with this Statement of Work.

The Contractor must provide at least one person who holds a valid Certified Commercial Pesticide Applicator’s

license issue by The Pennsylvania Department of Agriculture to conduct, monitor and supervise the daily

herbicide applications by the contractor.

The Contractor’s Certified Commercial Pesticide Applicator(s) shall have, at a minimum, the required training

in low volume basal, low volume foliar and granular applications and must have current certifications for

Category 10 (Right-of-Way) and at least one applicator with certification in Category 23 (Park/School Pest

Control) when applicable and/or any other category necessary to perform services in accordance with this

Statement of Work.

All Pesticide Application Technicians working on this contract are limited to the use of material methods and

equipment on which they have documented training. A copy of the PA Department of Agriculture Pesticide

Technician Registration card shall be required prior to start of work for any Registered Pesticide Technician

working on this contract. Pesticide Application Technicians must be under direct supervision of the Certified

Commercial Pesticide Applicator.

SUBCONTRACTORS: The Contractors are prohibited from subcontracting or outsourcing any part of this Project.

Subcontracting of this work will not be permitted.

ONLY CERTIFIED SMALL BUSINESSES ARE ELIGIBLE FOR AWARD: PennDOT has designated this contract as a

Small Business Procurement to provide DGS-certified small businesses with opportunities to compete against

other DGS-certified small businesses for Commonwealth agency and DGS statewide contracts under the Small

Business Procurement Initiative (SBPI) set forth in Executive Order 2011-09. Only certified small businesses are

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Luzerne Secondary Herbicide Services

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See also