Low Fidelity and High Fidelity Virtual Reality Headsets

NOTICE OF PROPOSED PROCUREMENT (NPP) TEMPLATE

Title:                Low Fidelity and High Fidelity Virtual Reality Headsets

Solicitation Number:                202206385/A

Publication Date:                2024-11-04

Closing Date and Time:        2024-12-02 02:00 PM Eastern Standard Time EST

Trade Agreements:

•        Canadian Free Trade Agreement (CFTA) (formerly Agreement on Internal Trade [AIT])

Region of Opportunity: Canada

Region of Delivery:         Canada

GSIN:                        N5965 – Headsets, Handsets, Microphones and Speakers

Notice Type:        Request for Proposal (RFP)

Tendering Procedure: Open

Description:        The Royal Canadian Mounted Police (RCMP) Depot Division has a requirement for the following hardware:

A.        10 Low Fidelity Virtual Reality (VR) Headsets – Stream A

B.        3 High Fidelity Virtual Reality (VR) Headsets – Stream B

Bidders may bid on either Stream A, B or both The RCMP intends to award up to two (2) contracts as a result of this solicitation.

Optional units may be ordered in accordance with Annex “B” – Basis of Payment:

C.         10 Low Fidelity Virtual Reality (VR) Headsets – Stream A

D.         5 High Fidelity Virtual Reality (VR) Headsets – Stream B

Security Requirements:         There is no security applicable to this requirement.

Basis of selection: Mandatory Technical Criteria

1.         The responsive bid providing both Streams of Virtual Reality Headsets (Stream A -Low Fidelity and Stream B High Fidelity) in one (1) proposal and has the lowest evaluated price (in Appendix B, Basis of Payment) will be recommended for award of contract; or

2.        If no bids are able to fulfill the whole requirement (both Stream A and Stream B), the responsive bid of each Stream (A and B) with the lowest evaluated price (in Appendix B, Basis of Payment) will be recommended for award of contract

Tenders must be submitted to the RCMP Bid Receiving Unit at: steve.lafontaine@rcmp-grc.gc.ca

Refer to the attached tender documents to obtain further information.

Canada retains the right to negotiate with any supplier on any procurement.

Documents may be submitted in either official language of Canada.

Procuring Office:

Contract Authority

Name:        Steve Lafontaine

Organization:        Royal Canadian Mounted Police

Division:                Procurement and Contracting Branch

Address:                73 Leikin Drive. Ottawa, ON. K0A 2W0

Phone Number:        343-571-1180

Email Address: steve.lafontaine@rcmp-grc.gc.ca

The RCMP has adopted the Integrity Regime administered by Public Services and Procurement Canada. As a result, the integrity provisions are being applied in RCMP contracting activities as outlined in this solicitation.

Canada will make available Notices of Proposed Procurement (NPP), bid solicitations and related documents for download through the Government Electronic Tendering Service (GETS) at https://canadabuys.canada.ca/en/tender-opportunities . Canada is not responsible and will not assume any liabilities whatsoever for the information found on websites of third parties. In the event an NPP, bid solicitation or related documentation would be amended, Canada will not be sending notifications. Canada will post all amendments, including significant enquiries received and their replies, using GETS. It is the sole responsibility of the Bidder to regularly consult GETS for the most up-to-date information. Canada will not be liable for any oversight on the Bidder's part nor for notification services offered by a third party.

Indigenous Procurement:

The federal Indigenous Business Directory (IBD) is an online resource for all levels of government and the private sector to identify Indigenous business capacity. Having a business profile in the IBD will increase your company’s visibility and may provide additional business. A profile in the IBD can also allow you to compete for federal government contracts that are set-aside for Indigenous businesses through the Procurement Strategy for Indigenous Businesses. For more information and to review eligibility criteria and register, visit: www.canada.ca/indigenousbusinessdirectory .

Green Procurement - Environmentally Preferable Packaging

Royal Canadian Mounted Police (RCMP) is committed to supporting the procurement of environmentally preferable plastic products and the reduction of plastic packaging waste, and is taking concrete steps to better manage the use and disposal of plastics in its own operations as per the Greening Government Strategy: A Government of Canada Directive, the Government of Canada actions on plastic waste in federal operations commitments, and the Ocean Plastics Charter. Environmentally preferable packaging specifications are mandatory requirements in this procurement.

A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

• None