Harbor Gateway Water Features: Water Treatment and Maintenance Services Attachment A Attachment B Attachment C MANDATORY PRE-BID CONFERENCE AND JOB WALK Date: Tuesday, August 25, 2026 Time: 9:00 a.m. Loction: Contract and Purchasing Division, 1st Fl. Conf. Rm. 500 Pier A St., Wilmington, CA 90744

Location:	California
Posted:	Aug 12, 2026
Due:	Sep 9, 2026
Agency:	The Port of Los Angeles
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	F-1291
Publication URL:	To access bid details, please log in.

Bid #:	F-1291
Due Date (Before 2 p.m.):	9/9/2026 @ 11:00 AM
Buyer:	Danielle Nappi
Description:	Harbor Gateway Water Features: Water Treatment and Maintenance Services Attachment A Attachment B Attachment C MANDATORY PRE-BID CONFERENCE AND JOB WALK Date: Tuesday, August 25, 2026 Time: 9:00 a.m. Loction: Contract and Purchasing Division, 1st Fl. Conf. Rm. 500 Pier A St., Wilmington, CA 90744

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TO: HARBOR DEPARTMENT PURCHASING OFFICE

500 Pier "A" Street

Berth 161

Wilmington, CA 90744

BID NO. F-1291 Page 1

Show this number on envelope

Agreement No. _________________

(for internal use only)

1. COMPLETE CONTRACT

This entire Bid Request shall become the contract upon its execution by the Executive Director on behalf of the Harbor

Department of the City of Los Angeles. The complete contract shall consist of the entire Bid (including Specifications), this

page, terms and conditions, any addendums, and when required, CONTRACTOR'S BOND. Contractor will be provided with a

copy of the executed contract.

2. GOODS AND SERVICES TO BE PROVIDED BY THE CONTRACTOR

The Contractor agrees, upon acceptance of this offer by the City, to furnish the goods and services herein specified according to

the terms and conditions as set forth herein.

3. AMOUNT TO BE PAID

The City agrees to pay the contractor for the goods or services in the manner described in the paragraph entitled "PAYMENTS"

on the reverse side of this form. Unless otherwise indicated by the Bidder, remittance by the City for goods or services will be made

to the address below.

4 CHOICE OF ALTERNATIVE PROVISIONS; OPTIONS; NOTIFICATION

When alternative provisions are requested, or options are offered, the contractor will be notified as to which provision, or option, is

Being accepted when notification is sent that the Contractor is the successful bidder.

5. DECLARATION OF NON-COLLUSION

The undersigned certifies (or declares) under penalty of perjury that this bid is genuine and not sham or collusive, or made in the

interest or on behalf of any person, firm, or corporation not herein named; that the bidder has not directly or indirectly induced

or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and that the

EXECUTED AT: __________________________________________ ON THE ________DAY OF ______________________, 2026

City, State

Date

Month

Year

BIDDER MUST COMPLETE AND SIGN BELOW:

Firm Name _____________________________________________________________________________

Phone __________________________________ Fax___________________________________________

Address ________________________________________________________________________________

Street

City

State

Zip

_____________________________________________________________________________________________________________

Signature

Printed Name

Printed Title

_____________________________________________________________________________________________________________

Signature

Printed Name

Printed Title

(Approved Corporate Signature Methods)

Two signatures: One by Chairman of Board of Directors, President, or a Vice-President AND one by Secretary, Assistant Secretary, Chief Financial Officer

or an Assistant Treasurer.

One signature: By corporate designated individual together with properly attested resolution of Board of Directors authorizing person to sign.

NOTARIZATION: Bids executed outside the State of California must be sworn to and notarized below.

County of_____________________

State of __________________________S.S.

Subscribed and sworn this

In witness whereof the Board of Harbor

Commissioners of the City of Los Angeles has

caused this contract to be executed by the

Executive Director of the Harbor Department

of said City and said Contractor has executed

this contract the day and year written below.

Approved as to form and legality

________________________, 2026

City Attorney

CITY OF LOS ANGELES

HARBOR DEPARTMENT

FORMAL REQUEST FOR BID

BID NO. F-1291

SUBMIT BID TO:

Los Angeles Harbor Department

Purchasing Office, 1st Floor

500 Pier Α Street

Wilmington, CA 90744

OFFICE HOURS:

7:30 a.m. – 4:30 p.m.

Monday through Friday (excluding Holidays)

BID DUE BEFORE:

11:00 A.M.

WEDNESDAY,

SEPTEMBER 09, 2026

Buyer: Danielle Nappi, Procurement Analyst; e-mail: dnappi@portla.org

ALL ITEMS REQUESTED MAY BE QUOTED AS “OR EQUAL”.

AFFIRMATIVE ACTION – AN APPROVED AA PLAN OR CERTIFICATION, IF NOT ON FILE, WILL BE REQUIRED PRIOR TO AWARD OF CONTRACT.

HARBOR GATEWAY WATER FEATURES: WATER TREATMENT AND MAINTENANCE SERVICES

BIDS are requested for the annual requirements of the Los Angeles Harbor Department (“City” or

“Department”) for HARBOR GATEWAY WATER FEATURES: WATER TREATMENT AND

MAINTENANCE SERVICES to be furnished and delivered as may be upon the execution of the contract

for a period of one-year from January 31, 2027 – January 30, 2028, including two, one-year renewal

options, subject to the approval of the Executive Director.

PRICE TO INCLUDE ALL DELIVERY CHARGES AND FEES EXCLUDING SALES TAX.

(SECTION INTENTIONALLY LEFT BLANK)

REQ. NO.: E-27-0019

NOTIFY: R. Bustamante

PAGE 2

STATE TIME OF DELIVERY:

DAYS AFTER RECEIPT OF ORDER

TERMS: _________% DISCOUNT FOR PAYMENT WITHIN ________DAYS.

BIDDER MUST SIGN THIS BID ON PAGE 1

CITY OF LOS ANGELES

HARBOR DEPARTMENT

FORMAL REQUEST FOR BID

BID NO. F-1291

(SHOW THIS NUMBER ON ENVELOPE)

WATER TREATMENT AND MAINTENANCE SERVICES

The line items below summarize, but are not meant to limit or be exhaustive of, the required scheduled

water treatment and maintenance as listed at the following address: Harbor Gateway Water Features

located near 100 Swinford Street, San Pedro, CA 90731. This includes three (3) fountains (Reflection,

Fanfare and Interactive) at this location. The vendor shall be required to provide labor and equipment

necessary to perform the stated scope of work. Additional chemicals required to maintain proper water

balance shall be provided by the vendor, as applicable to carry out the purpose of this contract.

Vendor, at minimum, shall be responsible for: 1) coordinating with Port staff for regularly scheduled

water treatment and maintenance, 2) keeping service report documentation current, including delivery

of said reports to Harbor Department staff within two (2) days of each visit and 3) disposing of used

parts/materials. Any additional work required must be reviewed and approved by Port staff in advance

of any work not previously authorized.

At minimum, quotes for parts and/or additional work shall include the following: 1) equipment name,

2) location, 3) itemized list of parts, quantity and unit price, 4) number of labor hours and applicable labor

rate, and 5) time of completion.

SCOPE OF WORK: SPECIFICATIONS PER FEATURE

1. REFLECTION FOUNTAIN: Service technician to visit (3) times a week (MWF) or as needed to

perform water treatment and maintenance functions. Visits that fall on days that have been pre-

identified as holidays to take place the next business day.

A. Service to include the following:

• Clean (1) pot strainer; 1-2 times a week or as needed.

• Backwash (1) sand filter;1-2 times a week or as needed.

• Test water quality (pH, chlorine, etc.), confirm proper water chemistry balance, and record

in site log daily.

• Add Bromine to chemical pot feeder as needed. Bromine tablets (50lb container) will be

supplied by Port of Los Angeles (POLA) and will be requested as needed.

• Vendor to provide other chemicals required to maintain proper water balance.

• Provide thorough cleaning of the water feature including the basin. Vacuum and brush to

prevent the accumulation of dirt and debris off the fountain floor once a week, or as needed.

• Service report documentation will be kept current and delivered to Harbor Department staff

within two days of each visit.

2. FANFARE FOUNTAIN Service technician to visit (5) times a week or as needed to perform water

treatment and maintenance functions. Visits that fall on days that have been pre-identified as

holidays to take place the next business day.

A. Service to include the following:

• Clean (2) - Torpedo strainers; once a week or as needed.

• Backwash (3) - Sand filters; three times a week or as needed.

• Test water quality (pH, chlorine, etc.), confirm proper water chemistry balance, and record

in site log daily.

CITY OF LOS ANGELES

HARBOR DEPARTMENT

FORMAL REQUEST FOR BID

BID NO. F-1291

(SHOW THIS NUMBER ON ENVELOPE)

• Hand dose chemicals daily or as needed maintain proper water balance.

• The Port of Los Angeles will supply Granular Calcium Hypochlorite (50 Lb.) and Muriatic

Acid (1 Gallon) until a new chemical feed and monitor system can be installed.

• Vendor to provide other chemicals required to maintain proper water balance.

• Provide thorough cleaning of the water feature including the basin. Vacuum and brush to

prevent the accumulation of dirt and debris off the fountain floor once a week, or as

needed.

• Service report documentation will be kept current and delivered to Harbor Department staff

within two days of each visit.

3. INTERACTIVE FOUNTAIN Service technician to visit (5) times a week or as needed to perform

water treatment and maintenance functions. Visits that fall on days that have been pre-identified

as holidays to take place the next business day.

A. Service to include the following:

• Clean (1) strainer; 2-3 times a week or as needed.

• Backwash (1) sand filters; 2-3 times a week or as needed.

• Test water quality (pH, chlorine, etc.), confirm proper water chemistry balance, and record

in site log daily.

• Add Bromine to chemical pot feeder as needed. Bromine tablets (50lb container) will be

supplied by Port of Los Angeles and will be requested as needed.

• Hand dose chemicals as stated above; daily or as needed to maintain proper water

balance.

• Provide thorough cleaning quarterly of the water feature including the basin (paver tiles to

be removed as needed) Vacuum, brush, and hose down to prevent the accumulation of dirt

and debris off the fountain floor.

• Service report written documentation will be kept current and delivered to Harbor

Department staff within two days of each visit.

LABOR

Labor rates shall be subject to change in accordance with prevailing rates and upon vendor's written

notification to and acceptance by the Director of Contracts and Purchasing. Contractor shall comply with

all applicable labor laws for the State of California.

ASSUMPTIONS OF FEATURE APPROXIMATION:

Reflection Fountian – 10,000 sq ft; 85,000 gallons

Fanfare Fountain – 95,000 sq ft; 120,000 gallons

Interactive Fountain – 7,850 sq ft; 10,000 gallons

Per feature specifications as listen in scope of work above:

LINE

ITEM

TOTAL #

MONTHS

DESCRIPTION

Reflection Fountain

Fanfare Fountain

Interactive Fountain

MONTHLY

LABOR

ANNUAL

LABOR

CITY OF LOS ANGELES

HARBOR DEPARTMENT

FORMAL REQUEST FOR BID

BID NO. F-1291

(SHOW THIS NUMBER ON ENVELOPE)

Monthly Rate Total for three (3) Water Features……………………. $_______________ /month

Annual Rate Total for three (3) Water Features………………………$_______________ /year

EMERGENCY CALL-OUT FEE

The Harbor Department requires a 2-hour response time once notified for any emergency call-

outs on work to be performed on spray park equipment. Contractor must check in and check out

with Port staff. In the event of an emergency, does your company charge an emergency call-out

fee?

_____ No; ______Yes, Fee: $___________ per each call-out

BUSINESS HOURS: Vendor to indicate business hours:

Monday-Friday: __________ A.M. to __________P.M.

Saturday:

__________A.M. to __________P.M.

Sunday:

__________A.M. to __________P.M.

PERSON(S) TO CONTACT FOR MAINTENANCE/SERVICE:

NAME:

TELEPHONE:

E-MAIL:

Mandatory Pre-Bid Conference and Job Walk

There will be a MANDATORY Pre-Bid Conference and Job Walk for all Bidders. VENDORS

NOT IN ATTENDANCE WILL NOT BE ALLOWED TO BID ON THIS PROJECT.

Date:

Time:

Location:

Tuesday, August 25, 2026

9:00 a.m.

Port of Los Angeles

Contracts and Purchasing Division, 1st Fl. Conf. Rm.

500 Pier A St., Wilmington, CA 90744

The purpose of the Pre-Bid Conference is to answer any questions about the requirements

contained within the bid and to provide any additional information, which may prove helpful

to the prospective bidder, as well as overcome any barriers to participation.

Should bidder have any questions about the requirements contained within the bid after

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Harbor Gateway Water Features: Water Treatment and Maintenance Services Attachment A Attachment B Attachment C MANDATORY PRE-BID CONFERENCE AND JOB WALK Date: Tuesday, August 25, 2026 Time: 9:00 a.m. Loction: Contract and Purchasing Division, 1st Fl. Conf. Rm. 500 Pier A St., Wilmington, CA 90744

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