ODOC-Roofing Preventative Maintenance Services

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000028566

3/19/2025 5:00:00 PM

ALL QUOTES NEED TO BE VALID UNTIL 7-31-2025 THIS MAINTENANCE AGREEMENT IS FOR 7/1/2025-6/30/2026

DSFM has fabric (EPDM & TPO) and metal roofing at various places throughout campus that require regular inspections: similar to requests from years’ prior. This service is managed by DSFM admin staff. This request is to secure a vendor to inspect, repair, maintain, provide written report of findings in accordance with the various specifications of the warranties of the materials covering the buildings on the property.

There shall be minimum (2) visits per year during the agreement in October and May. Each visit should be coordinated ahead of time with a member of DSFM admin personnel. Work can be completed between 8a-4p, Monday-Friday.

It is desired by DSFM that the contractor can inspect the roofs, anticipate problem areas, repair minor problems according to manufacturer recommendations and provide documentation for current and future review on all the roofing involved. No work outside of the agreement is to be conducted until a quote is provided and written notice is provided by DSFM.

DSFM requests a brief meeting after both visits to discuss the condition of the roof, review any findings from both inspections, and analyze all recommendations.

DSFM may request the contractor assist in the preparation of requests for warranty work for their expertise and technical verbiage. Regular maintenance on the many roofing sections.

As of the spring of 2025, there are 9 structures – the main admin building contains 9 levels - that need inspected to prevent roof damage (and fix minor leaks). This will ensure the roof integrity and deter damage to buildings, foundations, walls, mechanical, and other interior furnishings.
MAIN ROOF- MULTIPLE (9) LEVELS- 65,200 SF Coming soon after capital project completion: main building forensics canopy (EPDM)

BUILDING-A METAL- 13,800 SF-Included Coming soon after capital project completion: A-bldg parking structure (metal)
BUILDING B- 7,850 SF Included MAINTENANCE/FORENSIC 10,500 SF Included HAZMAT/ACAD STORAGE (metal)
FEIB STORAGE (metal)
“Original” SEARCH & RESCUE (metal)
“Original” SEARCH & RESCUE SHELTER (metal) BURN BUILDING SHELTER (metal)
For questions and to arrange an appointment please contact Tony Davis at 614-752-7173.

Warranties (past and current) include: “Dorms, FEIB and north gallery” Firestone #CB6210-02 Warranty #FS4499 Expires: 6/26/2023 “Main Roof” VERSICO #1093538 Expires: 8/31/2031 Red Roofs are from COM15 and limited warranty expires 2040

• DSFM requests an extra line for $2500 which should cover any unplanned but necessary roof (or roof-item) repair. This money would not be used until a quote (verbal or written) is received and written notice to proceed (approval) is given to vendor to make the necessary repairs.

Itemized Quote.  The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.
Form of Payment.  Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.
Current State Contract or Agreement.  If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.
If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.
If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.

P002094 COM SFM-ADM 8895 East Main St. Reynoldsburg