19-RFP-1827363132-PTW All Hazards Disaster Contract - Fuel
| Location: | North Carolina |
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| Posted: | Nov 10, 2025 |
| Due: | Dec 3, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | Doc1827363145 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | Doc1827363145 |
| Project Title: | 19-RFP-1827363132-PTW All Hazards Disaster Contract - Fuel |
| Description: | In order to meet emergency requirements during disasters the North Carolina Department of Public Safety (DPS), Division of Emergency Management (NCEM) intends to establish a service contract to rent/lease mobile fueling stations and temporary above-ground storage tanks for use before, during, and after an emergency.The purpose of this Request for Proposal (RFP) is to create the mechanism necessary for NCEM to select and enter into a contract or contracts with Vendors for the purpose of rental of dispensing facilities and fuel storage during emergencies. The State of North Carolina, Department of Administration, Division of Purchase and Contract currently has contracts for normal fuel needs. NCEM is attempting to secure mechanisms to deliver fuel during emergency conditions.Quantities referenced in this document represent the best available estimates of the State’s requirements. Each emergency is unique. Therefore, nothing in this document shall be construed to prevent the State, when necessary, from obtaining additional services from non-contracted sources.The intent of this solicitation is to award an Agency Specific Contract. |
| Opening Date: | 12/3/2025 2:00 PM |
| Posted Date: | 11/10/2025 |
| Status: | Open |
| Department: | DEPARTMENT OF PUBLIC SAFETY |
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Solicitation Number
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Doc1827363145
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Department
DEPARTMENT OF PUBLIC SAFETY
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Status Reason
Open
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Opening Date
2025-12-03T14:00:00.0000000
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Posted Date
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2025-11-10T14:37:47.0000000Z
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Commodity Code
Transport fueling and vehicle storage and support services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Tim Pendergrass
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Description
In order to meet emergency requirements during disasters the North Carolina Department of Public Safety (DPS), Division of Emergency Management (NCEM) intends to establish a service contract to rent/lease mobile fueling stations and temporary above-ground storage tanks for use before, during, and after an emergency.The purpose of this Request for Proposal (RFP) is to create the mechanism necessary for NCEM to select and enter into a contract or contracts with Vendors for the purpose of rental of dispensing facilities and fuel storage during emergencies. The State of North Carolina, Department of Administration, Division of Purchase and Contract currently has contracts for normal fuel needs. NCEM is attempting to secure mechanisms to deliver fuel during emergency conditions.Quantities referenced in this document represent the best available estimates of the State’s requirements. Each emergency is unique. Therefore, nothing in this document shall be construed to prevent the State, when necessary, from obtaining additional services from non-contracted sources.The intent of this solicitation is to award an Agency Specific Contract.
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Attachments
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Attachment Preview
STATE OF NORTH CAROLINA
Department of Public Safety
Request for Proposal #: 19-RFP-1827363132-PTW
All Hazards Disaster Contract - Fuel
Date Issued: November 10, 2025
Proposal Opening Date: December 3, 2025
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Tim Pendergrass
Procurement Specialist III
STATE OF NORTH CAROLINA
Request for Proposal #
19-RFP-1827363132-PTW
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page
will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for
public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://vendor.ncgov.com/vendor/login
Ver. 11/2024
STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Refer ALL Inquiries regarding this RFP to the
procurement lead through the Message Board in
the Sourcing Tool. See section 2.6 for details:
Using Agency: DPS NC Emergency Management
Requisition No.: RQ238566
Request for Proposal: 19-RFP-1827363132-PTW
Proposals will be publicly opened: December 3, 2025, at 2:00pm, ET
Meeting ID: 287 813 239 220 8
Passcode: HG9Dm3G8
Commodity No. and Description: 781817 Transport Fueling
EXECUTION
In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A
of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that any
such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals cannot
be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER:
TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Ver: 11/2024
1
Proposal Number: 19-RFP-1827363132-PTW
Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement
between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of NC Department of Public Safety)
Ver: 11/2024
2
Proposal Number: 19-RFP-1827363132-PTW
Vendor: ____________________________________
1.0
PURPOSE AND BACKGROUND .......................................................................................... 5
1.1 CONTRACT TERM................................................................................................................. 5
2.0
GENERAL INFORMATION .................................................................................................... 5
2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................ 5
2.2 E-PROCUREMENT FEE ........................................................................................................ 5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS .............................. 5
2.4 RFP SCHEDULE .................................................................................................................... 6
2.5 PROPOSAL QUESTIONS ...................................................................................................... 6
2.6 PROPOSAL SUBMITTAL ....................................................................................................... 7
2.7 PROPOSAL CONTENTS ....................................................................................................... 7
2.8 ALTERNATE PROPOSALS.................................................................................................... 8
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 8
3.0
METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS .................................... 8
3.1 METHOD OF AWARD............................................................................................................ 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 9
3.3 PROPOSAL EVALUATION PROCESS .................................................................................. 9
3.4 EVALUATION CRITERIA ..................................................................................................... 10
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................ 10
3.6 INTERPRETATION OF TERMS AND PHRASES ................................................................. 10
4.0
REQUIREMENTS................................................................................................................. 11
4.1 PRICING .............................................................................................................................. 11
4.2 TRANSPORTATION AND IDENTIFICATION ....................................................................... 11
4.3 DELIVERY............................................................................................................................ 11
4.4 AUTHORIZED RESELLER................................................................................................... 11
4.5 HUB PARTICIPATION.......................................................................................................... 11
4.6 VENDOR EXPERIENCE ...................................................................................................... 11
4.7 REFERENCES ..................................................................................................................... 12
4.8 BACKGROUND CHECKS .................................................................................................... 12
4.9 PERSONNEL ....................................................................................................................... 12
4.10 VENDOR’S REPRESENTATIONS ....................................................................................... 12
4.11 QUESTIONS TO VENDORS ................................................................................................ 12
4.12 FINANCIAL STABILITY ........................................................................................................ 13
4.13 SUPPORT QUESTIONNAIRE AND EMERGENCY CONTACT............................................ 13
4.14 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 13
4.15 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ..................................... 13
4.16 SUBCONTRACTORS........................................................................................................... 14
4.17 SECRETARY OF STATE REGISTRATION .......................................................................... 14
5.0
PRODUCT SPECIFICATIONS AND SCOPE OF WORK ..................................................... 14
GENERAL ............................................................................................................................ 15
5.2 TASKS/DELIVERABLES ...................................................................................................... 15
5.4 PROJECT ORGANIZATION................................................................................................. 18
5.5 TECHNICAL APPROACH .................................................................................................... 18
6.0
CONTRACT ADMINISTRATION.......................................................................................... 18
Ver: 11/2024
3
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