STATION X FIRE STATION AND POLE BARN

Location:	North Carolina
Posted:	Aug 12, 2026
Due:	Sep 3, 2026
Agency:	County of Moore
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	IFB 2027-02
Publication URL:	To access bid details, please log in.

Bid Number:	IFB 2027-02
Bid Title:	STATION X FIRE STATION AND POLE BARN
Category:	Moore County General Bids
Status:	Open

Description:

COUNTY OF MOORE
INVITATION FOR FORMAL BID
IFB 2027-01 STATION X FIRE STATION AND POLE BARN

PURSUANT to Section 143-129 of the General Statutes of North Carolina sealed proposals titled "IFB 2027-01 Station X Fire Station and Pole Barn” may be furnished to the County of Moore, Attn: Terra Vuncannon, 103 W. Saunders Street, Carthage, North Carolina 28327 until 4:00 PM, Thursday, September 3, 2026.

The intent of the County is to obtain sealed formal bids for the Station X Fire Department and Pole Barn Project for the County of Moore. Instructions for submitting proposals and complete specifications for the services desired may be obtained at the above address during regular office hours or by the link below. The County of Moore reserves the right to reject any and/or all proposals.

Terra Vuncannon
Purchasing Manager
Financial Services

Publication Date/Time:

8/12/2026 3:00 PM

Closing Date/Time:

9/3/2026 4:00 PM

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COUNTY OF MOORE

NORTH CAROLINA

INVITATION FOR FORMAL BIDS

ISSUE DATE: August 12, 2026

IFB#: 2027-01

TITLE: STATION X FIRE DEPARTMENT BUILDING AND POLE BARN

ISSUING DEPARTMENT:

County of Moore

Attn: Terra Vuncannon

103 W. Saunders Street

Carthage, NC 28327

Sealed Bids will be received until 4:00 p.m., Thursday, September 3, 2026 from qualified

vendors for Station X Fire Department and Pole Bard Project for the County of Moore Public

Safety Department.

For your convenience, a Bid Drop-Off Box is located in the lobby at 103 W. Saunders

Street. All inquiries for information concerning Instructions to Bidders, Bid Submission

Requirements or Procurement Procedures shall be directed to (in writing):

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118

tvuncannon@moorecountync.gov

Sealed Bids shall be mailed via FedEx/UPS or hand delivered to the Issuing Department

shown above, and the envelope shall bear the name and number of this Invitation for Bids.

It is the sole responsibility of the Bidder to ensure that its bid reaches the Issuing

Department by the designated date and hour indicated above.

In compliance with the Invitation for Bids and to all the terms and conditions imposed

herein, the undersigned offers and agrees to furnish the services and install the goods

described in accordance with the attached signed bid.

Firm Name: _________________________________________ Date: ____________________

Address: ____________________________________________ Phone: ___________________

____________________________________________ By: ______________________

(typed)

By: ______________________

(signed)

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

SPECIFICATIONS REQUIRED

BID FORM

NON –COLLUSION AFFIDAVIT

E-VERIFY AFFIDAVIT

FORM W-9

Page 3

Page 7

Page 9

Page 10

Page 11

Page 12

INSTRUCTIONS TO BIDDERS

1. Sealed Bids shall be submitted to the Issuing Department- Attn: Terra Vuncannon

and include the enclosed Bid Form. In order for a bid to be considered, it shall be based

on the terms, conditions and specifications contained herein and shall be a complete

response to this Formal Bid. The County of Moore (County) reserves the right to make an

award in whole, or in part, and to reject any and/or all bids, and to waive any informality

in bids unless otherwise specified by the Bidder. The Bidder shall sign the bid correctly

and bids may be rejected if they show omissions, alterations of form, additions not called

for, conditional proposals or any irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the

proposal. The cost and availability of all equipment, materials, and supplies associated

with performing the services described herein shall have been determined and included in

the proposal. All price quotes shall include delivery to the delivery point, installation, and

set-up charges, as necessary. Goods shall be set in place ready for owner’s use. All goods

shall be new and of industry standard quality. No remanufactured, refurbished or used

goods will be accepted.

3. After the Bid issue date, all communications between the Issuing Department and

prospective Bidders shall be in writing. No oral questions shall be accepted. Any

inquiries, requests for interpretation, technical questions, clarifications, or additional

information shall be directed to Terra Vuncannon at the address listed on page one if this

solicitation or via e-mail to tvuncannon@moorecountync.gov. All questions concerning

this Formal Bid shall reference the section and page number. Questions and responses

affecting the scope of the goods will be provided to all prospective Bidders by issuance

of an Addendum. All written questions shall be e-mailed to

tvuncannon@moorecountync.gov no later than 4:00 pm Thursday, August 20, 2026.

Please include “IFB 2027-01” in the subject header of the e-mail. NO

EXCEPTIONS. This includes any request for substitution or “or equal” items. All

addenda pertaining to this Bid will be posted on the County website at

www.moorecountync.gov within 24 – 48 business hours after the deadline for

questions. It is the bidder’s responsibility to check the website for the addenda.

4. The County will not be responsible for any oral instructions. Should a Bidder find

discrepancies in, or omissions from the documents, or should be in doubt as to their

meaning, s/he should at once notify the Issuing Department in writing, and a written

addendum shall be issued. Acknowledgement of any Addendum received during the time

of the bid shall be noted on the Bid Form in the spaces provided. In closing of a contract,

any Addendum issued shall become a part thereof. It is the Bidder’s responsibility to

assure that all addenda have been reviewed and, if need be, signed and returned

with the bid.

5. Bids will be examined promptly after opening and award will be made at the earliest

possible date. The prices quoted shall be held firm, and no bids may be withdrawn until

90 days after proposal opening date. The County reserves the right to conduct any

test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as

appropriate, conform to specifications.

6. Pursuant to North Carolina General Statutes Section 143-129, “award shall be made to

the lowest responsible, responsive bid or bidders, taking into consideration quality,

performance and the time specified in the proposals for the performance of the contract.”

7. The materials/supplies/equipment furnished under any resulting contract shall be covered

by the manufacturer’s most favorable commercial warranty. Each Bidder shall plainly set

forth the warranty for the goods in the proposal. Operations and maintenance manuals for

equipment shall also be provided, as specific and appropriate.

8. All purchases for goods or services are subject to the availability of funds for this

particular purpose.

9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing

and competitive bidding, are made a part hereof.

10. The County of Moore is committed to creating and maintaining an environment free from

harassment and other forms of misconduct that fundamentally compromise the working

environment of the County. All contractors performing work/services at a County facility

shall take all necessary steps to assure that none of its employees engage in harassment or

intimidation relating to personal beliefs or characteristics of anyone on the County’s

premises, including but not limited to, race, religion, age, color, sex, national origin, or

disability. Such harassment is unacceptable and will not be condoned in any form at the

County of Moore. If such conduct occurs, the contractor will take all necessary steps to

stop it and prevent its future occurrence. This policy shall be strictly enforced.

11. For all the work being performed under this Contract, the County of Moore has the right

to inspect, examine, and make copies of any and all books, accounts, records, and other

writing relating to the performance of the work. Audits shall take place at times and

locations mutually agreed upon by both parties, although the Bidder/contractor must

make the materials to be audited available within one (1) week of the request for them.

12. Bidders are cautioned that this is a formal bid, not a request for contract, and the County

of Moore reserves the right to reject any and/or all bids. It further reserves the right to

waive informalities insofar as it is authorized so to do where it deems it advisable in

protection of the best interests of the County.

13. Bids will be tabulated, evaluated and a recommendation presented to the County of

Moore Board of Commissioners for their approval.

14. Any and all exceptions to the Specifications must be stated in writing, giving complete

details of what is to be furnished in lieu of requested Specifications.

15. The County of Moore reserves the right to cancel and terminate any resulting contract, in

whole or in part, without penalty, upon forty-five (45) days’ notice to the Bidder(s). Any

contract cancellation shall not relieve the Bidder(s) of the obligation to deliver any

outstanding services issued prior to the effective date of the cancellation.

16. Bids in one (1) original and one (1) copy will be received from each bidder in a

sealed envelope or package. Each original shall be signed and dated by an official

authorized to bind the form. Unsigned bids will not be considered.

17. Upon receipt by Moore County Financial Services, your Bid is considered a public record

except for material which qualifies as “trade secret” information under N.C. Gen. Stat.

66-152 et. seq. After the Bid opening, your Bid may be reviewed by the County’s

evaluation committee, as well as other County staff and members of the general public

who submit public records requests. To properly designate material as trade secret under

these circumstances, each Bidder must take the following precautions: (a) any trade

secrets submitted by a Bidder must be submitted in a separate, sealed envelope marked

“Trade Secret — Confidential and Proprietary Information — Do Not Disclose Except

for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality

designation must be stamped on each page of the trade secret materials contained in the

envelope.

In submitting a Bid, each Bidder agrees that the County may reveal any trade secret

materials contained in such response to all County staff and County officials involved in the

selection process, and to any outside consultant or other third parties who serve on the

evaluation committee or who are hired by the County to assist in the selection

process. Furthermore, each Bidder agrees to indemnify and hold harmless the County and

each of its officers, employees, and agents from all costs, damages, and expenses incurred in

connection with refusing to disclose any material which the Bidder has designated as a trade

secret. Any Bidder that designates its entire Proposal as a trade secret may be disqualified.

18. The County Dispute Resolution policy is located at

https://www.moorecountync.gov/262/Purchasing.

19. Bidder shall comply with the North Carolina Workers’ Compensation Act and shall

provide for the payment of workers’ compensation to its employees in the manner and to the

extent required by such Act. In addition, the Provider shall maintain, at its expense, the

following minimum insurance coverage:

General Liability - $2,000,000

Auto Liability - $2,000,000

Umbrella Coverage - $5,000,000

Nothing contained in the specifications shall be construed as creating any contractual

relationship between any subcontractor and the County of Moore. The Contractor shall be as

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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STATION X FIRE STATION AND POLE BARN

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See also