RFP 2025DD-13 - Lake Park District Hotel and Convention Space Development

INTRODUCTION

Purpose

The City of Kyle is seeking a qualified hotelier, developer, or development team to design and develop a premier hotel and convention facility on approximately four acres of prime creek-front property, strategically located near I-35.

The City

The City of Kyle is located on the I-35 corridor between Austin and San Antonio, two of the nation’s fastest growing metro areas. Austin, the nation's eleventh largest city and its twenty-third largest metro area, grew by 23.9 percent between 2010 and 2023. San Antonio, the nation's eighth largest city and its twenty-fourth largest metro, grew by 12.6 percent during the same time frame. The Texas State Data Center projects that the Austin-San Antonio mega region will have a population greater than the Chicago area has today by the year 2040.

The Lake Park District

The Lake Park District in Kyle, Texas, is a new, master-planned development project in partnership with the City of Kyle. Located between Kyle Parkway and Kohler’s Crossing on the northern side of Kyle, the district will feature a blend of offices, retail spaces, over 2,000 residential units, and a public park. The area includes a tributary of Plum Creek called Bunton Branch, which forms a small lake near Interstate 35, adding a natural element to the district. A significant project within the district is a seven-story regional hospital being developed by St. David's Healthcare. This district is envisioned as a vibrant, mixed-use area contributing to the city's growth.

General Submission Information

This RFP is posted on the City of Kyle’s website at www.cityofkyle.com/rfps and www.civcastusa.com under bid ID: RFP 2025DD-13

PROPOSAL SUBMISSION DEADLINE: Friday, December 20, 2024 PRIOR TO 3:00 p.m.

Proposals should be clearly marked Lake Park District Hotel and Convention Space Development - RFP 2025DD-13 and submitted to:

Daniel Dellemonache
City of Kyle, Purchasing Supervisor
100 West Center Street, 2nd Floor, Kyle, TX 78640
(512) 779-3874

Bids may also be submitted electronically at www.civcastusa.com under bid ID: RFP 2025DD-13

Any proposal received later than the specified time, whether submitted online, delivered in-person or by mail will be disqualified. The City of Kyle will not be responsible for late delivery from the post office or delivery to any location other than the one specified above. Responders are encouraged to hand deliver their proposals well ahead of opening time or follow up to confirm their proposals were received before the deadline. The City further reserves its right to reject all proposals for any reason or any proposal that does not contain all the information requested in this RFP.

Potential responders may also submit a written email request to ddellemonache [at] cityofkyle.com ( ddellemonache[at]cityofkyle[dot]com ) for additional information or clarification. The deadline for questions is Friday, December 6 at 5:00 p.m. Please reference the RFP name in the subject line and provide the applicable page number with each question. Responses to questions will be posted on the City of Kyle’s website at www.cityofkyle.com/rfps and www.civcastusa.com as an addendum prior to the submission deadline.

The City will be hosting a non-mandatory prebid meeting via Microsoft Teams on December 2nd at 3:00 local time. Please RSVP to ddellemonache [at] cityofkyle.com ( ddellemonache[at]cityofkyle[dot]com ) for the link.

SUBMITTAL REQUIREMENTS & SCORING

The City will evaluate and rank the contractors based on the following selection criteria:

Pass/Fail – Complete Proposal

50 Points - Offeror’s Qualifications and Experience

20 Points - Demonstrated Understanding of the City’s Objectives

30 Points - Offeror’s Financial Stability

SELECTION PROCESS

This RFP provides information necessary to prepare and submit proposals for consideration and ranking by the City. The City will analyze and evaluate the proposals and rank the companies in order of the most qualified based on demonstrated competence and qualifications in accordance with the process below.

Step 1 – Initial Proposal Evaluation Criteria
o The selection criteria for shortlisting respondent teams are summarized with approximate weighting values as outlined above.
o The top ranked Offerors will be invited to submit a more detailed proposal.
o Offerors who are not shortlisted will not be evaluated further.

Step 2 - Two Phase Evaluation
o The City will select any number of qualified offers from this RFP and issue a phase two solicitation with just those selected. Responding to this initial RFP is a mandatory requirement to be considered for the phase two solicitation.