Downtown Fall Planting and Seasonal Light Pole Decorations

Location:	New Hampshire
Posted:	Aug 12, 2026
Due:	Sep 11, 2026
Agency:	City of Laconia
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps
Solicitation No:	RFP 26-08-16P
Publication URL:	To access bid details, please log in.

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THE CITY OF LACONIA

NEW HAMPSHIRE

acont•

CITY ON THE LAKES

REQUEST FOR PROPOSALS

RFP No. 26-08-16P

Downtown Fall Plantings and Seasonal Light Pole

Decorations

Due Friday, September 11, 2026, by 2:30 PM

City of Laco nia

Purchasing Office

45 Beaco n Street East

Laco nia, NH 03246

Date:8/11 /2026

RFP#:26-08-16P

RFP Due Date:09/11 /2026

RFP Due By:2:30pm

Please direct and questions regarding this Pro posal to: Kelly Bullerw ell at 603-524-3877 X 151 or by em ail to kbullerw ell@ laco nianh.gov

REQUEST FOR PROPOSAL FOR: Downtown Fall Plantings and Seasonal Light Pole Decorations

Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this RFP and any resulting

Purchase Order or Contract.

GENERAL TERMS AND CONITIONS:

RFP'S. Proposals must be received at the Purchasing Office before

the date and time specified. Proposals are to be made less Federal

Excise Tax and no charge for handling unless required by law.

Proposals will be made available to the public after the time of

contract. Results will be given by mail only if requested in writing

and accompanied by a self addressed, stamped business size

envelope.

SPECIFICATIONS. Vendors must submit on items as specified. Any

changes in specifications must be noted. Vendors shall be notified in

writing if any changes to the specifications are made.

AWARD. The award will be made to the responsible vendor

submitting a conforming proposal meeting specifications at the

lowest cost unless other criteria are noted in the Request for

Proposals. Unless otherwise noted, the award may be made by

individual items. If there is a discrepancy between the unit price and

the extension, the unit price will prevail. Discounts will not be

considered in making award but may be offered on the invoice for

earlier payment and will be applicable on the date of completion of

delivery or receipt of invoice, whichever is later.

ASSIGNMENT PROVISION. The responding vendor hereby agrees to

assign all causes of action that it may acquire under the antitrust

laws of New Hampshire and the United States as the result of

conspiracies, combinations, or contracts in restraint of trade which

materially affect the price of goods or services obtained by the city

under this contract if so requested by the City of Laconia.

CITY'S OPTIONS. The City of Laconia reserves the right to reject or

accept all or any part of any proposal, to determine what constitutes

a conforming proposal, to award solely as it deems to be in the best

interest of the City, and to waive irregularities that it considers not

material to the process.

PUBLIC INFORMATION. The responding vendor hereby

acknowledges that all information relating to this proposal and any

resulting order (including but not limited to fees, contracts,

agreements, and prices) are subject to the laws of the State of New

Hampshire regarding public information.

PERSONAL LIABILITY. The responding vendor agrees that in the

preparation of this proposal or the execution of any resulting

contract or order, representatives of the City of Laconia shall incur

no liability of any kind.

PROOF OF COMPLIANCE. The responding vendor may be required to

supply proof of compliance with bid/proposal specifications. When

requested, the responding vendor must immediately supply the

Purchasing Office with certified test results or certificates of

compliance. Where none are available, the City of Laconia may

require independent laboratory testing. All costs for such testing,

certified test results or certificates of compliance shall be the

responsibility of the responding vendor.

FORM OF CONTRACT. The terms and conditions set forth in any

additional Terms and Conditions by the Purchasing Office are part of

the proposal and will apply to any contract awarded the responding

vendor unless specific exceptions are taken and accepted and will

prevail over any contrary provisions in Terms and Conditions

submitted by the responding vendor.

OFFER. The undersigned hereby offers to sell to the City of Laconia

the commodities or services indicated in the following page(s) of this

RFP at the price(s) quoted in complete accordance with all

conditions of this RFP.

Company Name:

Address:

Phone#:

Email:

Authorized Signature:

Printed Name:

This document must be signed by a person who is authorized to

legally obligate the responding vendor. A signature on this

document indicates that all City of Laconia terms and conditions are

accepted by the responding vendor and that any and all other terms

and conditions submitted by the responding vendor are null and

void, even if such terms and conditions have terminology to the

contrary. The responding vendor shall also be subject to City of

Laconia contract and purchase order terms and conditions.

CITY OF LACONIA

REQUEST FOR PROPOSALS

Proposal No. 26-08-16P

Downtown Fall Plantings and Seasonal Light Pole Decorations

The Laconia Recreation and Facilities Department is seeking proposals from qualified

landscape and decorating contractors to provide fall planting installation, seasonal

downtown decorations, maintenance as needed, and subsequent removal and disposal

of plant materials and decorations.

Submissions

Interested firms are encouraged to submit two (2) proposals in a sealed envelope to the

City of Laconia Purchasing Department, 45 Beacon Street East, Laconia, NH 03246 by

2:30pm on Friday 09/11/2026 to be considered. Submissions must be labeled "RFP No.

26-08-lGP Downtown Fall Plantings and Seasonal Light Pole Decorations" Postmarks

and other timestamps will not be accepted in lieu of actual delivery to be considered.

Emailed submissions will not be accepted.

The City of Laconia reserves the right to accept or reject any and/or all proposals or any

part thereof, to waive any formality in the process, and to accept the proposal

considered to be in the best interest of the City. Failure to submit all information called

for may be sufficient grounds for disqualification. The City of Laconia reserves the right

to cancel this Request for Proposals at any time for any reason.

Questions and Addenda

All questions regarding this RFP must be submitted in writing via email no later than

4:00 PM on August 19, 2026, to kbullerwell@laconianh.gov.

Responses to questions and any resulting addenda will be posted on the City of Laconia

website at https://www.laconianh.gov/Bids.aspx no later than August 24, 2026.

It is the responsibility of all proposers to check the website for issued addenda prior to

submission.

Scope of Services

The selected contractor shall furnish all labor, materials, equipment, transportation,

supervision, and disposal services necessary to complete the work described below.

A. Fall Plant Installation

Supply and install the following plant material:

• 700 nine-inch (9") Chrysanthemums (Mums)

• 30 eight-inch (8") Ornamental Cabbage and Kale

• 20 eight-inch {8") Assorted Asters

• 20 four-inch (4") Assorted Fall Annuals

Planting Locations

Plant materials shall be installed in designated beds and containers throughout the

downtown area:

• Beacon Street East

• Main Street

• Large entry planters at the beginning of the downtown Main Street district

• Whiskey barrels

• Stewart Park

• Rotary Park

• Legacy Building frontage

• City Hall grounds

All plant material shall be healthy, well-rooted, disease-free, and suitable for fall

seasonal display.

B. Removal of Existing Seasonal Plantings

The contractor shall:

• Remove all existing summer/fall annuals from designated beds and containers.

• Dispose of all removed plant material off-site.

• Prepare beds and containers as necessary for new installations.

C. Corn Stalk and Hay Bale Decorations

The contractor shall furnish and install approximately:

• 4 Corn Stalks per light post (approx. 63 posts)

• 20 Hay Bales

Installation Locations

• Decorations shall be installed around designated downtown light poles in

accordance with the City-provided map and vendor will Coordinate installation

timing with Celebrate Laconia.

and

The contractor shall:

• Secure materials safely and attractively.

• Ensure installations can withstand normal seasonal weather conditions.

• Replace damaged materials as necessary until removal date

D. Garland Installation

The contractor shall furnish and install decorative evergreen garland on designated

downtown light poles as identified on the City-provided map.

The contractor shall:

• Secure garland safely and uniformly.

• Maintain a consistent appearance throughout the downtown district.

• Coordinate installation timing with Celebrate Laconia.

E. Seasonal Removal and Disposal

At the conclusion of the season, the contractor shall:

• Remove and dispose of all corn stalks, hay bales, garland, and associated

attachment materials.

• Leave all work areas in a clean and orderly condition.

• Removal of corn stalks and hay bale decorations shall occur on or after

November 6, unless otherwise directed by the City.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFP 26-08-16P
Bid Title:	Downtown Fall Planting and Seasonal Light Pole Decorations
Category:	Bids, RFP's and RFQ's
Status:	Open

Downtown Fall Planting and Seasonal Light Pole Decorations

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